The Office of External Affairs encompasses three teams: 1) Communications and Marketing; 2) Development and Alumni Relations and 3) Finance and Administration.
The Finance and Administration team provides business operations support and includes administrative, finance, development and special events staff who work collaboratively with colleagues in Communications and Marketing and Development and Alumni Relations.
As the #1 school of public health in the country and the oldest independent, degree-granting school of public health in the world, the Bloomberg School of Public Health offers unparalleled opportunities for mission-driven creative work at the highest levels.
General Summary/Purpose Statement
We are seeking a Project Manager who will be responsible for the successful launch and completion of School events including convocation (graduation) ceremony. This position will reside in the Office of External Affairs and be responsible for creating and assigning a step-by-step schedule and coordinating efforts. Under the direction of the Associate Director of Project Management and Special Events, the Project Manager will work closely with school leaders, faculty, and staff as well as colleagues in university events. The position may also work with external groups including consultants and vendors. Events they will project manage may include several of the following: convocation (graduation) ceremony, dean and faculty events, endowed Professorships, advisory board/council meetings, staff recognition, conferences, book signings, forums, awards ceremonies, etc.
Specific Duties and Responsibilities
Initiate and lead an internal kick-off meeting to bring all responsible parties together.
Circulate follow-up documents that outline roles and responsibilities, follow up with team leads to ensure tasks are on track.
Lead and conduct periodic project review meetings for work progress and deadline status checks.
Publish and distribute periodic project status reports to ensure the various groups are advised of schedules and progress.
Troubleshoot during convocation ceremony, when needed, to ensure event runs smoothly.
Monitor for accuracy, charges being applied to the JHSPH budget from the University's central Commencement Management that's overseeing the graduation ceremonies for the Divisions.
Create RFPs to ensure the most competitive contracts with all vendors.
Implement and manage emergency event procedures.
Recruit, assign, train and manage staff volunteers which entail conducting training sessions (if needed) and creating instructions and volunteer assignment documents.
Arrange and contract transportation for faculty and guests (if needed).
Ensure scripts and detailed instructions for use by the dean and other principles, includingmarshals have been created.
Plan and schedule rehearsal for principles.
Work effectively with internal teams, both at the School and University, such as security, parking, custodial services, communications and marketing, alumni relations, and student affairs/registrar.
Meet with university events team to communicate plans and coordinate with the event production company.
Gather information and statistics on each event to determine success.
Conduct a debriefing meeting to document successes and challenges to consider for the next year's program.
Three years related work experience
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Experience managing events
Classified Title: Project Manager External Affairs Working Title: Project Manager Role/Level/Range: ATP/03/PC Starting Salary Range: Min $53,300 Max $93,500 Annually ($71,890 budgeted commensurate with experience) Employee group: Full Time Schedule: Monday 9:00 am - Friday 5:00 pm Exempt Status: Exempt Location: Hybrid/ School of Public Health Department name: Communications and Public Affairs Personnel area: School of Public Health
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at email@example.com. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.