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Posted: 29-Jun-23
Location: Evanston, Illinois
Salary: Open
Internal Number: 48132
Department: WCAS Media and Design Studio
Salary/Grade: NEX/11
Job Summary:
Services Coordinator for Weinberg Language Resource Center, Weinberg Media and Design Studio, Weinberg IT Solutions
The Weinberg College of Arts and Sciences invites those interested to work to join a growing team of faculty and staff spanning two related programs at the exciting intersection of languages, technology, and mediathe Media and Design Studio (MADS), and the all-new Weinberg Language Resource Center (LRC). Together these units work to bring the best possible teaching and learning experiences to Northwestern faculty and students, by helping them to communicate Humanistic ideas through various media.
Within a vibrant setting in Kresge Hall, located on the southern end of Northwesterns Evanston campus, this position provides support and input to the combined efforts of the LRC and MADS through operations, resource scheduling, events planning, email and newsletter communications, accounting and finance, invoice and reimbursement processing, and coordination of administrative processes and business matters.
Flexible remote work: This position is eligible for remote work and more information will be discussed during the interview.
Specific Responsibilities:
Documents & Databases
- Independently responds to and composes correspondence.
- Creates and maintains standard spreadsheets and/or databases.
- Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources.
- Determines format, elements, trends, etc.
Website
- Maintains websites and/or blogs.
- Creates new web pages and/or updates standard information/data within the applications content management program.
Accounting
- Approves appropriate expenses, purchases and reimbursements per budget.
- Creates and maintains financial records.
- Prepares forms.
- Verifies appropriateness and accuracy of charges.
- Processes and reconciles expenses, accounting transfers, and/or appropriation changes.
- Updates financial transaction spreadsheets and databases.
- Generates summary reports and statistics.
- Processes routine payroll actions.
- Maintains accounting balances for grants/contracts.
Human Resources
- Initiates full range of HR actions such as new employee dept orientation.
- Resolves hiring, termination, etc. processing problems.
- Drafts job descriptions.
- Explains HR procedures.
Coordinations
- Manages supervisor's and/or dept calendar.
- Manages registration and travel.
- Organizes and coordinates events which may include creating timelines.
- Collects agenda items and background materials.
- Creates registrant profiles.
- Coordinates complex itineraries involving domestic and/or international travel, etc.
- Prepares annual event, conference and/or meeting budget.
- Verifies invoices and expense reports; and/or reconciles to budget.
Contacts
- Screens and prioritizes incoming calls.
- Responds to inquiries.
- Provides basic interpretation of policies and procedures.
- Researches information to resolve problems or issues.
Student Services
- Provides a variety of administrative support for student services such as recruitment; admissions; applications; curriculum; program evaluation.
- Recommends alternatives for course requirements.
- Reviews administrative processes and procedures regarding student services and recommends changes.
Supervision
- Coordinates work of receptionists, program assts, temporary/work-study students, secretaries, research/clerical assts, interns, etc.
Miscellaneous
- Performs other duties as assigned.
Minimum Qualifications:
- A high school diploma or its equivalent.
- Four years of administrative support (or its equivalent) experience is required.
Minimum Competencies: (Skills, knowledge, and abilities.)
- Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
Preferred Qualifications:
- Associates degree, working towards completing undergraduate degree, undergraduate degree, or advanced degree
Preferred Competencies: (Skills, knowledge, and abilities)
- Excellent verbal and written communication.
- Ability to manage and prioritize multiple projects.
- A willingness to learn.
- Multicultural competence
- Knowledge, proficiency or familiarity with one or more world languages (in addition to English)
Target hiring range for this position will be between $19.31 - $27.16 per hour. Offered salary will be determined by the applicants education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate lifes challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If youre interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.
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