Career Center

The primary purpose of this position will be to carry out the day-to-day general accounting and cost accounting functions for the School of Dental Medicine. This position will assist in the development, implementation, and enforcement of policies and procedures that assure proper accounting and financial reporting for revenue and expense items, as well as efficient and effective operations surrounding the financial activities within the School of Dental Medicine. This position performs financial accounting functions which include the preparation of various standard and ad-hoc management reports and account analyses, as well as processing of various accounting transactions in the university financial records system (Banner). This position requires knowledge of the policies, laws, and regulations of the state of North Carolina, ECU, the School of Dental Medicine; and departmental operating procedures. The successful candidate will possess knowledge of the theories, principles, practices and terminology of accountancy and generally accepted accounting principles (GAAP). Employee should have considerable knowledge of budgeting as well as the ability to prepare and analyze fiscal reports. Familiarity with the University's Purchasing, Banner Finance and Human Resources systems is highly desirable. The employee should possess effective oral and written communication, analytical and problem-solving skills. This position will need to communicate in a concise and comprehensive manner with employees at all levels of the university. In addition, communication with senior management must be comprehensive and appropriately documented for management to be well informed as to the financial operations of the School of Dental Medicine.

FINANCIAL REPORTING – 40%
Prepares various financial reports: Monthly, Quarterly, and Yearly, along with various ad-hoc financial reports and analyses. Timeliness and accuracy are imperative, since these reports are used by management for presentation to various groups and the information provided impacts financial and administrative management and planning decisions. These reports are generated from several sources of information including standard Banner reports, custom e-print reports, ODS Queries,previous financial reports, etc. Information for these reports is gathered independently from several different sources, verified, and manipulated as necessary to complete the required reporting needs. Revisions to the reporting format can be required monthly by senior management, so this position must be flexible and able to respond to meet the ever­changing reporting needs. Reports, charts, and graphs are generated in Excel and PowerPoint for use in presentations. Errors in financial information could result in audit findings and/or negatively impact financial/administrative management and planning decisions.

FINANCIAL ACCOUNTING – 30%
Performs general accounting functions, including processing and review of various accounting transactions via journal entries in the University's Banner financial system. These entries can be received from departments, division, and management staff and may include expenditure/revenue corrections, expenditure charges, and other miscellaneous transaction corrections. Before these accounting transactions can be processed in Banner, they must be reviewed for accuracy and compliance with university and general accounting principles. The consequences of error when processing journal entries in Banner carry significant repercussions. Errors in
these functions could result in audit.

COST ACCOUNTING (ALL Functions) – 10%
Assists with the preparation of the genera] ledger and explanations of chart of account changes, and other expense questions for the annual Medicaid cost report which is furnished to PCG for review before submission to the North Carolina Department of Health and Human Services. Assists with maintaining the clinical effort reporting used to provide information for the Medicaid cost report, as well as other management reporting.

PROBLEM RESOLUTION – 5%
Serves as a resource for departmental staff in determining actions required to resolve financial accounting issues and determine the appropriate Banner Finance accounting entries necessary. Initiative, good judgment, and excellent communication skills are necessary in order to identify problem areas, properly interpret policies and procedures, and effectively resolve issues with other members of staff and management. This may entail acting as backup for the Director of College Accounting, as necessary.

CASH MANAGEMENT & BANK RECON BACKUP – 10%
Prepares schedules as needed to complete the STIF Bank Reconciliation -monthly reconciliation SoDM clinical receipts posted in Banner Finance with deposits posted to the Health Sciences STIF bank account.

SPECIAL PROJECTS – 5%
The position may be required to manage or participate in special projects and analyses that may or may not be directly related to the primary purpose of this position. These projects can be initiated by anyone in an administrative or financial management
capacity in the School of Dental Medicine. Projects may require data collection, analysis, and reporting designed to provide management with critical information used in decision-making. Projects may also revolve around operational changes in the school or in departments that impact financial accounting policies or procedures. These projects frequently involve tight deadlines with critical information being prepared for university and/or state officials. Other duties as assigned.

Contingent upon available funding.

Applicant must be authorized to work in the United States on a full-time basis

Master's degree; or Bachelor's degree and 0 – 2 years of experience.

The School of Dental Medicine is composed of ten administrative offices and four academic departments. The Administrative units include the Offices of the Dean, Vice Dean, Associate Dean for Student Affairs, Associate Dean for Research, Associate Dean for Clinical Affairs, Associate Dean for Extramural Clinical Practices, Assistant Dean for Dental Education and Informatics, Assistant Dean for Educational Support and Faculty Development, Assistant Dean for Academic Success and the Assistant Dean for Business Operations and Financial Affairs. The four academic departments are Surgical Sciences, Pediatric Dentistry, Orthodontics and Dentofacial Orthopedics, General Dentistry and Foundational Sciences.

Included in the mission of the School of Dental Medicine is to educate dental care providers (both dental students and dental residents) and to address the oral health care needs of the underserved population of North Carolina. The School of Dental Medicine meets these missions by operating dental clinics that provide both educational experiences for the dental students and residents and provides dental care to the residents of North Carolina. These clinics occur in both Ross Hall in Greenville, North Carolina, as well as Community Service-Learning Centers located throughout North Carolina. In order to operate these clinics, appropriate dental auxiliaries and clinical staff are needed.