Details
Posted: 27-May-23
Location: Chestnut Hill, Massachusetts
Type: Full-time
Salary: Open
Boston College IntroductionFounded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.
Job DescriptionTheprimary function of the Graduate Student Services Assistant is to provide supportto 300+ students in the masters and doctoral programs in the Connell School ofNursing and administrative support to the Assistant Dean, Graduate Enrollment,Student Services and Financial Aid and the Assistant Director for Graduate StudentServices.
Reportingto the Assistant Dean, Graduate Enrollment, Student Services and Financial Aid,this position will assist 300+ students with triaging issues as necessary, courseregistration, graduate student travel approval, serve as the GNA liaison and assistwith clerical and administrative support for the entire Graduate StudentServices Support team. This position will support graduate student eventsincluding the Ph.D. Forum, DNP poster presentations, Graduate Hooding and AwardCeremony, Student Orientations, Open Houses and Admitted Student Days. Thisperson communicates with faculty and students on various issues and escalatesas needed to supervisory personnel.
General Administration for Graduate Student Support - 35%
Provide administrative support for graduate students.
Manage grad program paperwork and forms
Update graduate student handbook and forms
Manage graduate student paperwork related to transfer of credits
Triage requests as needed including credentialing and verification requests from alumni and outside organizations under supervision.
Obtain appropriate signatures for critical documents
Gather information and run reports for specific external agencies (BORN, etc.)
Oversee graduate student travel requests
Gather Ph.D. bios to be uploaded to CSON website; work with Assoc. Dir. Marketing and Communications.
Assist the clinical placement office with graduate student record keeping and credentialing during periods of peak activity
Administrative Support to theAssociate Dean, Student Services and the Assistant Dean, Graduate Enrollment,Student Services and Financial Aid - 25%
Provide administrative support
Schedule, coordinate, attend meetings and maintain minutes graduate program, progressions meetings, schedule advising meetings
Update CSON website for minor adjustments as needed.
Execute new ideas asrequested from Associate
Graduate Student Events - 20%
Commencement (Hooding and Awards Ceremony) Open Houses, Welcome Days, Orientations and Ph.D. Reception, GNA, GNA Gala
Email students/faculty with information regarding Graduate events
Schedule, book rooms/order food
Coordinate and attend actual event as needed
Graduate Programs Admissions - 10%
Upload transcripts
Answer general questions about CSON
Communicate prerequisite course completions.
Schedule interview process for Ph.D. and other graduate programs
Create new student files and removing outdated files
Graduate Office Communication - 10%
Monitor and manage Graduate email inbox
Check and manage voicemail for the graduate office
Answer phone calls, take messages or redirect as appropriate
Position Details:
Department: 058021 - Graduate Nursing Programs
Position: 00008695 - Graduate Programs Assistant- School of Nursing - Graduate Nursing Programs
Grade: 2ND
Full-Time Equivalent Hiring Range: $39,900 to $49,850; salary commensurate with relevant experience.
RequirementsMinimum of 1 year of experience as administrative assistant or similar required; familiarity with university admissions and systems preferred.
Occasional evening or weekend attendance at graduate program events (usually 1 - 2 times per semester). Some flexible hours may be required for events.
Closing StatementBoston College offers a broad and competitive range of benefits depending on your job classification eligibility:
- Tuition remission for Employees
- Tuition remission for Spouses and Children who meet eligibility requirements
- Generous Medical, Dental, and Vision Insurance
- Low-Cost Life Insurance
- Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
- Paid Holidays Annually
- Generous Sick and Vacation Pay
- Additional benefits can be found on https://www.bc.edu/employeehandbook
Boston College conducts pre-employment background checks as part of the hiring process and requires all employees to be fully vaccinated for COVID-19. Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/offices/diversity.
Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.
