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Administrative Aide-Office of Student Affairs

Administrative Aide-Office of Student Affairs

Hiring Department: Applied Health and Sciences

Location: Chicago, IL USA

Salary range commensurate with experience 50,000 - 57,000

Requisition ID: 1017864

Posting Close Date: 06/05/2023

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent 'Best Colleges' rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Description:

This role is responsible for coordinating and assisting with the administration of various student affairs services and programs. Provides a high level of administrative support to the Associate Dean for Student Affairs and other staff in the Office of Student Affairs in the following areas: Recruitment, Admissions, Enrollment, Advising, Registration, Records, Retention, Graduation, etc.

Duties & Responsibilities

• Responds to student and general public inquiries on all matters related to Student Affairs of the College, exercising independent judgment to provide advice regarding various options for action. Utilizing information and feedback from these interactions, recommends and assists in development of new procedures and review of current policies.
• Provides general office administrative support within the Student Affairs Office including answering phones, maintaining files, reception services, classroom scheduling, preparing letters and other communications, and recording/distributing meeting minutes for Student Affairs related committees (AHS Student Affairs, All Advisor, Recruitment, and Urban Health Program meetings.)
• Processes PCard and TCard transactions for Student Affairs events and activities and manage purchases for supplies, recruitment materials and other needs for the Student Affairs and Academic Support and Achievement Program Offices. Tracks expenses and maintains financial records for purchases.
• Responsible for general facilities management including opening and closing the office; scheduling shared classroom spaces; receiving deliveries for office; establishing building and classroom keycard access; setting and following up on service requests (special cleaning plumbing, lighting, heating, repairs, etc.)
• Assists with student event/program coordination, preparation, and setup in the following areas: recruitment, enrollment, retention, professional development, enrichment, and graduation. This includes managing of orders for student events (food, space reservations, printed materials, promotional materials, etc.)
• Perform other related duties and participate in special projects as assigned.

Qualifications:

Minimum Qualifications

• High school graduation or equivalent
• Any one or any combination totaling five (5) years (60 months) from the following categories:
  • college course work in business, finance, accounting or a related field:
    
    • 60 semester hours or an Associate's degree equals one (1) year (12 months)
    • 90 semester hours equals two (2) years (24 months)
    • 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
    • Master's degree or higher equals four (4) years (48 months)
  • progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles

Preferred Qualifications

• Bachelor's degree
• Work experience in higher education
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, etc.)
• Capacity to support faculty, staff, and students of greatly diverse backgrounds.
• Excellent communication skills required, along with computer/pc skills.
• Ability to exercise independent judgement and a high degree of professionalism
• At least five years of administrative support experience.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation
Looking for more University of Illinois positions?

We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.

University of Illinois Urbana-Champaign
University of Illinois Springfield
University of Illinois System Office
University of Illinois Foundation

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.


To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/4378?c=uic







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