Career Center

Chemistry Academic Administrative Assistant

Available Title(s):
105G-YN_CS_NPS - Administrative Assistant 3

Business Title:
Chemistry Academic Administrative Assistant

Employee Type:
Classified

Time Type:
Full time

Position Term:
12 Month

Position Details:

Summary of Duties:

The Chemistry Academic Administrative Assistant provides academic and administrative support to the Department of Chemistry in the College of Arts and Sciences. This position serves as the primary point of contact for the department and is responsible for independently planning, organizing and prioritizing work, developing graduate travel itineraries for visitation weekend, compiling reports, the department newsletter, assisting the Chair under the direction of the Finance/Budget Manager with faculty tenure, promotion and review processes and procedures. The position initiates actions to ensure work unit and office goals are met and has frequent contact with students, clients, the public, and faculty/staff. Assignments and projects are of a complex nature requiring substantive knowledge of a variety of regulations, rules, policies, procedures, and processes. The Academic Administrative Assistant is responsible for the coordination of assigned graduate/undergraduate programs, recruitment, admissions, retention, scholarship program, and assisting with faculty annual review and tenure and promotion.

Required Qualifications:

• High School graduation or equivalent AND three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work; OR equivalent education/experience.
  
• Experience providing support and/or coordinating activities related to student services OR equivalent experience.
  
• Experience with event planning, prioritizing or scheduling events or rooms, OR equivalent experience.
  

Preferred Qualifications

• Demonstrated ability to simultaneously manage several projects and solve problems.
  
• Advanced working knowledge of Microsoft Office software, specifically Outlook, Word, Excel, and PowerPoint.
  
• Experience working in higher education.
  
• Ability to interpret and apply and communicate rules and processes.
  
• Demonstrated ability to adapt and be flexible in a changing environment.
  
• Demonstrated willingness to learn new skills and take on new challenges.
  
• Recent demonstrated knowledge and understanding of WSU policies and procedures.
  

Additional Information:

Area/College: College of Arts & Sciences
Department Name: Department of Chemistry
City, State, Zip: Pullman, WA, 99164
Department Link: chem.wsu.edu
Monthly Salary: Range 40 | $3,246 to $4,324 A-M | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the summary of benefits offered by WSU for classified staff and Total Compensation.
Overtime Eligibility: Eligible
FTE: 100%
This is a Permanent position.
Posting Close Date: Applicants must submit their completed application by Sunday, June 4, 2023 at 11:59 p.m.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions: Applicants must upload the following required documents to their online application. External candidates, please upload all documents in the 'Resume/CV' section of your application. Internal candidates, please upload all documents in the 'Resume/Cover Letter' section of your application.
Required Documents:

Resume

Cover Letter

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

To apply, visit https://wsu.wd5.myworkdayjobs.com/en-US/WSU_Jobs/job/Pullman-WA/Chemistry-Academic-Administrative-Assistant_R-9577

Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.







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