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Posted: 24-May-23
Location: Riverside, California
Type: Full-time
Salary: Open
Internal Number: 4207411
Academic Evaluations Specialist (Admissions & Records) - Riverside City College
Department: Admissions & Records (R)
Position Type: Support Staff (Classified / Confidential)
Student Position Type
Student Employment Location/Department
College/Campus: Riverside
Physical location of the position: Riverside
Employment Type: Full-Time
Position Length: 12-month
Salary Range: Grade K
Salary Amount: $5,534 - $6,738
Salary Type: Monthly
Job Description
BASIC FUNCTION:
Under the direction of the area Administrator, performs tasks related to the evaluation of student academic records as they pertain to college degree and certificate requirements, course prerequisites, and college transfer requirements.
PROVIDES WORK OR LEAD DIRECTION TO:
Not applicable - no permanent full-time staff to supervise.
EDUCATION:
An associate's degree or 60 units of college coursework from an accredited institution is required. Additional qualifying experience may be substituted for one year of full-time experience equaling 30 semester units of college.
EXPERIENCE:
Two years of directly related experience working with academic records in higher education is required.
KNOWLEDGE OF:
Knowledge of college academic policies and procedures, including graduation and transfer requirements.
ABILITY TO:
Speak a foreign language is desired; maintain confidential and comprehensive files and records; possess a familiarity with college curriculum; communicate orally and in writing; make sound judgments and decisions; perform mathematical calculations rapidly and accurately; establish and maintain effective working relationships with other staff, student, faculty and the public.
LICENSES/CERTIFICATIONS:
None
COMMITMENT TO DIVERSITY:
Candidate must demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, staff, and the community.
CONTACTS:
Co-workers, other departmental staff, faculty, academic administrators, academic counselors, articulation officers and evaluators from other colleges, student and part-time workers, students, and other general public.
WORKING CONDITIONS:
Normal office environment.
Duties and Responsibilities:
REPRESENTATIVE DUTIES:
1. Analyzes and evaluates student records, transcripts, course descriptions, course sequencing, program, certificate, and transfer requirements, course level, and formal detailed evaluations of incoming transcripts, unit values and grading systems.
2. Researches student coursework from other colleges to determine equivalencies to RCCD coursework utilizing various resources such as online proprietary databases, college catalogs, and other public websites and archives. This provides counselors and students with information about prerequisite values, placement recommendations, and certifications for transfer (IGETC and CSU breadth) and credit aware information for Advanced Placement, International Baccalaureate, CLEP, military credit, and foreign coursework.
3. Evaluates student applications for certificates and degrees, notifies student of status and eligibility for completion, tracks student to completion or cancellation, awards (posts) student degrees and certificates to the student's academic record.
4. Conducts program-specific evaluation to validate eligibility for non-evaluative selection process into impacted programs.
5. Verifies registered nursing student eligibility for state licensure.
6. Verifies the accuracy of information which is reported on student transcripts and degree audit. Report inconsistencies to Senior Evaluations /Specialist. Authenticates the coursework to meet the requirements for the completion of degrees and certificates utilizing degree audit for courses taken within RCCD and other available resources for courses taken at other institutions.
7. Meets with Information Services (IS) on a regular basis to discuss and improve processing and reporting issues.
8. Reviews and assesses requests for adjustments to student academic records in compliance with state regulations, district policies, and with the best interests of students in mind.
9. In collaboration with Senior Evaluation Specialist, serves as a resource to students, academic counselors, Matriculation Specialist, and other student service staff.
10. Maintains currency in field through participation in external and internal training, conferences, and through other means.
11. Participates in District-provided in-service training programs.
12. Maintains a friendly, supportive atmosphere for students, staff, faculty and the public.
13. Performs other duties, related to the position, as assigned.
CONDITIONS OF EMPLOYMENT:
SALARY: Salary grades consist of nine steps. A new employee is normally placed on Step 1 of the grade. Changes in step placement take place on the first day of the first month following the anniversary date of attaining permanent classified employee status until the maximum of the grade is reached.
HOLIDAYS: There are 13 holidays observed each year. A pro-rata reduction will be made for employees working less than full-time and less than twelve months.
VACATION: Employees are granted 12 days of vacation per year through the first five years of service to the District; 15 days after completion of five continuous years of service to the District; 20 days after completion of ten continuous years of service to the District; and 22 days after completion of 15 continuous years of service to the District. This computation is based on full-time, twelve-month employment. A pro-rata reduction will be made for employees working less than full-time and less than twelve months.
SICK LEAVE: One day of sick leave for each month of service is granted. This is based on full-time, twelve-month employment. A pro-rata reduction will be made for employees working less than full-time and less than twelve months. There is no limit to the number of days of sick leave which may be accrued.
FRINGE BENEFITS: The District provides a health and welfare benefit package for employees and legal qualifying dependents. Those employees working less than full-time and less than twelve months will receive a pro-rata share of the benefit package. The dollar value of the package is a subject of negotiation between the District and the Bargaining Unit.
The work location and assignment within a job classification is determined by the District and may be subject to change.
All offers of employment will be contingent upon the availability of funds and approval by the Board of Trustees.
The Riverside Community College District complies with all federal and state rules and regulations and does not discriminate on the basis of ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law. This holds true for all District employment opportunities. Inquiries regarding compliance and/or grievance procedures may be directed to the District's Title IX Officer/Section 504/ADA Coordinator. Harassment of any employee/student with regard to ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law, is strictly prohibited.
The Title IX Officer, Section 504/ADA Coordinator for the District is Ms. Lorraine Jones, 3801 Market Street, Riverside, CA 92501. Telephone Number is: (951) 222-8039.
Work Hours/Work Days for Classified and Hourly Positions Only: Monday - Friday: 8:00am - 5:00pm
Required Applicant Documents:
Resume or Curriculum Vitae
Cover Letter
Other Transcript
Other Document:
Other Transcript: Attach your transcript which qualifies you for this position
Optional Applicant Documents:
Bachelors or Equivalent Transcript
Masters or Equivalent Transcript
Other Document:
Effective Employment Date: Anticipated Start Date: August 2023
Application Deadline: 06-08-2023
Special Comments: IMPORTANT NOTICES:
*It is anticipated that interviews will occur sometime during the 2nd or 3rd week of June.
Please note: The selection process typically concludes within four to six weeks from the closing date. There are, however, exceptions to this general guideline. Status updates will be made throughout the process. Please refer to your account for any updates to the status of your application.
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* An electronic, RCCD on-line application must be completed to be considered. All portions of the application must be entirely filled out with all information qualifying an applicant for the position. Listing 'see resume' or a similar statement is not acceptable. Only information on the official RCCD application (not resumes) will be considered to determine whether an applicant meets the minimum requirements for the position for which he/she is applying.
* All supporting materials, required or optional, must also be in electronic formats and attached to the electronic, on-line application when applying. Supporting materials are only accepted as Adobe Acrobat (.pdf) or Microsoft Word files and must be less than 2 MB in size.
* An application will not be considered complete unless ALL REQUIRED DOCUMENTS are electronically attached to the application by the Application Deadline date. An incomplete file may subject the candidate to disqualification.
* Paper applications and supporting materials, including letters of recommendation, WILL NOT be accepted! All documents must be submitted electronically with the online application.
* Letters of reference, IF REQUIRED, must be NON-CONFIDENTIAL and submitted electronically when applying on-line.
* Interested candidates must apply by the deadline listed above by 8:00 p.m., Pacific Standard Time.
* The Riverside Community College District does not require testing at the initial application filing period. As you progress through the selection process, you may be required to perform a job-related test based on the needs of the work area for which you are being considered.
* The District will make reasonable accommodations for applicants with disabilities. Applicant should contact Diversity and Human Resources at (951) 222-8595 for assistance.
Application Types Accepted: Classified/Management/Confidential Application
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