Associate Director of Fraternity & Sorority Life (3480)
Northern Illinois University
Location: DeKalb, Illinois
Internal Number: 71234
Full-Time/Part Time: Full-Time
The Associate Director of Fraternity and Sorority Life at Northern Illinois University (NIU) provides programmatic and advising support for the chapters and councils the Office of Fraternity and Sorority Life supports. The Office of Fraternity and Sorority Life (FSL) is a department within the Division of Student Affairs and is the advocate and support team for all our chapters and councils. The communities shared values are service, scholarship, siblinghood, leadership, and cultural awareness. Together they form the backbone to the department's programming and Advising Pod model. This groundbreaking Advising Pod model works with groups of specific position holders, allowing staff to work more closely on leadership development with these students, creating space for change within the chapters in new and innovative ways. FSL is an essential part of the greater NIU community by providing spaces for belonging within the fraternities and sororities we have on campus.
The Associate Director will serve as an advocate, advisor, and resource for NIU's fraternities and sororities comprised of 4 governing councils and 40+ chapters. The Associate Director develops, coordinates, and implements initiatives for chapters and members for approximately 800 students, which promote learning, growth, and development. The Associate Director's focus includes an emphasis on academic achievement, values-based leadership, diversity, and service. The Associate Director is also responsible for maintaining chapter data, travel with student delegations to conferences, policy enforcement, and supervision of graduate assistant(s).
Essential Duties and Responsibilities:
Advising and Management (25%)
Advise the fraternity and sorority governing boards and chapters including Interfraternity Council, United Greek Council, National Pan-Hellenic Council, and Panhellenic Association. This includes attending weekly council meetings and individual meetings with council/chapter leaders – providing supervision, support and mentorship.
Counsel, meet, and communicate regularly with Fraternity and Sorority Life organizational presidents, chapter leaders, and faculty and staff advisors.
Assists in the production, collection, and management of accurate membership records, recruitment statistics, housing information, and scholarship reports.
Support chapter extension processes and implementation.
Attend events planned within the department, division, or by the student organizations as needed.
Assists the Director in working with advisors and inter/national headquarters staff.
Supervise, hire, and train graduate student(s) to help carry out functions of the office. Delegate tasks to staff as appropriate
Conduct regular meetings with each supervisee, assess and monitor progress, and provide on-going feedback and annual evaluations of job performance
Training and Education (30%)
Assist in the creation and implementation of services and initiatives sponsored by the department or various student organizations. Conduct regular and ongoing workshops, trainings, and/or retreats on behalf of the department to serve various groups including: staff, students and/or student organizations, faculty and/or faculty advisors, and parents.
Build relationships with campus partners to create collaborative educational efforts to serve students.
Assist the Director in the development, implementation, and evaluation of multiple training programs (New Member, President's retreat, etc.).
Assist the Director in development, implementation, and evaluation of risk management strategies for fraternities and sororities (Student Code of Conduct, Inter/national policies and regulations, insurance requirements, etc.).
In conjunction with the Fraternity and Sorority Life staff and Student Conduct, conduct educational conversations with organizations regarding conduct of the organization.
Assist Director in creating an updated training model catered to positions rather than chapter or council.
Administrative Duties (30%)
Communicate, interpret and enforce University policies and expectations to students, advisors and inter/national headquarters.
Associate Director will assist the Director in the policy creation, implementation, and enforcement related to Fraternity and Sorority Life. This includes enforcement of social policy, and chapter accreditation process, as well as adherence to Northern Illinois University's student code of conduct.
Maintain departmental website in conjunction with the Director, Student Involvement, and Student Affairs.
Works with chapters to stay in congruence with their national policies as dictated by inter/national organizations. Works with chapters to stay in congruence with local, state, and federal laws (i.e. alcohol and drug policies as well as hazing and physical abuse).
Serve on university and departmental committees as assigned. Participate in departmental and divisional activities.
Assist in representing the department at Summer Orientation, Open Houses, and other outreach efforts.
Assist in the implementation of formal Panhellenic recruitment processes.
Assist in other recruitment and intake efforts.
Additional duties as assigned.
Specialty Factors (Civil Service):
Minimum Required Qualifications (Civil Service):
Bachelor's degree in Higher Education, Student Affairs, Counseling or a related field.
One (1) year (12 months) in education, training and/or work experience in Higher Education, Student Affairs, Counseling or a related field.
Demonstrated experience in working with student organizations on a university or college campus.
Membership in a Culturally Based Fraternal Organization (CBFO)
Minimum Required Qualifications (SPS):
Salary: $50,000-$55,000 annually
Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important:Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.
If eligible for Veteran's Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable DischargeMUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.
After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.
Please monitor your e-mail for further information regarding your application. Emails will be generated from firstname.lastname@example.org and CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.
Illinois residency required within 180 days of the hire date.
Credentials Assessment Examination:
The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant's/employee's education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met.
Required documentation noted in the posting, such as a driver's license, licensures, or certifications MUST be uploaded with your application materials.
After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.
Click on Program Coordinator for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
EEO Statement Summary:
In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.
The following person has been designated to handle inquiries regarding the non-discrimination policies:
Ethics and Compliance Officer, Title IX Coordinator Health Services 230 TitleIXCoordinator@niu.edu 815-753-5560
Northern Illinois University's vision is to be an engine for innovation to advance social mobility; promote personal, professional and intellectual growth; and transform the world through research, artistry, teaching and outreach.The mission of Northern Illinois University is to empower students through educational excellence and experiential learning as we pursue knowledge, share our research and artistry, and engage communities for the benefit of the region, state, nation and world.