Location: Ithaca, New York
Program Administrative Assistant, DNRE
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
About the Department of Natural Science and the Environment (DNRE)
The breadth of disciplinary expertise in the Department of Natural Resources and the Environment (DNRE) creates a stimulating multidisciplinary atmosphere for our students, staff, faculty, and visiting scholars. We have strong collaborative ties across Cornell University, peer institutions, governmental agencies, and leading environmental and conservation organizations. We contribute creative and impactful science and education to address many urgent environmental issues. We provide essential information to communities, conservation and environmental professionals, policymakers, educators and researchers worldwide.
This position (Band E) will support several faculty in three separate research programs within DNRE: the New York Cooperative Fish and Wildlife Research Unit (CFWRU), the Adirondack Fisheries Research Laboratory (AFRL) and the New York Invasive Research Institute (NYIRI).
The Program Administrative Assistant will provide administrative support to all three programs, including policy guidance, handling correspondence, procurement, compliance and permit tracking (Institutional Animal Care and Use Committee (IACUC), State and Federal wildlife).
This is a full-time, 39-hour per week, position and is located in Ithaca, NY and will be available for a limited hybrid work schedule.
These include, but are not limited:
- Preparing course materials assisting with Canvas, coordination of events and workshops, maintenance of program web pages and helping to establish complex service agreements.
- Comprehensive support is given to the CFWRU - a cooperative unit of Cornell University, Federal Government and NY Department of Environmental Conservation - including financial responsibilities that intersect Cornell and the federal government.
- Administratively managing a fleet of vehicles (cars, trucks, boats, and recreational vehicles).
- Balancing the CFWRU's federal budget, verification of, accounting for and coordination of submission of federal Research Work Orders and other sponsored awards.
- Tracking and preparing reports (for both Federal agency and Cornell)
- Collaborating closely with department finance reporting specialist
- Budget forecasting and projections, and transaction reconciliation relating to aforementioned federal reporting.
- This position with interact at a very high-level with groups within and outside of Cornell University, including the federal government.
If you are an organized and experienced administrative professional looking to grow your career in a fast-paced environment, we encourage you to apply with your resume and cover letter!
What We Need
All applicants must include a resume and cover letter for full consideration.
- Associate degree and 4 to 6 years relevant experience, or equivalent combination of education and experience.
- Experience in a busy office and excitement to work in a fast-paced environment.
- Excellent attention to detail.
- Success in working quickly and effectively under pressure and balancing conflicting priorities.
- Able to work independently yet support the overall team.
- Proficient in using Microsoft Office applications.
- Strong customer service skills and problem-solving capabilities.
- Excellent interpersonal and communication skills.
- Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
- Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
- Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.
- Bachelor's degree or higher with 3 - 5 years related administrative experience or equivalent combination of education and experience.
- Experience with Cornell's financial and procurement policies and systems.
- Experience in budgeting and grant/contract management
Rewards and Benefits
No visa sponsorship or relocation assistance is available for this position.
University Job Title:
Program Assistant II
Pay Rate Type:
$25.48 - $29.61
Remote Option Availability:
Job Titles and Pay Ranges:
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience
Education level to the extent education is relevant to the position
Unique applicable skills
Academic Discipline (faculty pay ranges reflects 9-month annual salary)
Online Submission Guidelines:
Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. - 4:30 p.m. to use a dedicated workstation to complete an online application.
Notice to Applicants:
Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.