Manager of Student Life and International Student Affairs
Curtis Institute of Music
Location: Philadelphia, Pennsylvania
Salary: $65,000 - $75,000
The Curtis Institute of Music offers a number of perks and a comprehensive benefits package including health, dental, and vision insurance, basic term life and accidental death and dismemberment insurance, and short and long-term disability insurance, supplemental insurance options, and parental leave to eligible employees.
Reports to: Senior Associate Dean of Student Affairs
Department: Student Affairs
Status: Full-Time, Exempt
This position of Manager of Student Life and International Student Affairs is instrumental in supporting our students and providing them a caring, compassionate, healthy environment in which to blossom and thrive. The position encourages our students to develop themselves and is a driving force in the many initiatives it takes to get students where they want to be.
The position supports programs and initiatives, in conjunction with the Manager of Residence Life, which foster:
Well-being and increased knowledge of life skills
Personal safety, and the ability to make good choices
Emerging health trends
Inclusion and belonging
Intellectual and social needs of students
The position maintains a framework of standards and requirements to advise international students and is the primary contact for that segment of the Curtis student population. Curtis acknowledges the unique set of responsibilities and time commitment for this position. This position requires a daily, on-site presence.
International Student Advising
Thorough orientation for maintaining status in U.S., support cultural adjustment, compliance and policies, and as part of the ESL program
Consult with ESL instructor to monitor language acquisition progress
I-20 issuance and SEVIS compliance
SEVIS maintenance, including registering students each semester
General immigration advising re: maintaining status, Department of State advisories
Employment advising for international students
Optional Practical Training (OPT) applications
Authorize Curricular Practical Training (CPT – including performance releases)
Long-term advising (desired future visa categories, e.g., O-1, permanent residency)
Referral to immigration lawyers, when necessary
Prepare and disseminate international student list to all staff at beginning of year
Sign student release requests and I-20 travel signatures
New Student Orientation and Enrollment
Manage and coordinate enrollment process communications for newly admitted students beginning with Accepted Students Day through arrival (required documents, web page content, orientation, new technologies)
Develop, implement, and assess all programs during welcome week which support new students orientation to Curtis and cultural adjustment (including special programming for international students), reserve space and catering, disseminate post-orientation survey
Participate in move in activity (i.e., Parent Welcome Tent and Q & A), in conjunction with the Manager of Residence Life
Recruit and train student leaders/ambassadors, enhance potential and skills, and provide opportunities for students to participate in orientation
Assemble speakers (sexual violence, alcohol and drug prevention, mental health, cultural adjustment, safety and security, facilitators for leader training)
Social Security Card applications, supporting documents and oversight for trip to social security office (center city)
Communications (flyers, posters, email, social media, small groups)
New Student Orientation
Wellness – events, programs, tips, reminders, information on physical and emotional well-being, peer support, suicide prevention, sexual reproductive health, alcohol/drug abuse et al.
Immigration rules and regulations, travel and employment, counseling
Health and Wellness
Oversight of relationships with external service providers and tracking invoices for:
University of Pennsylvania Student Health Service (Penn SHS)
Curtis counseling team of five psychologists and three psychiatrists
Specialists, chiropractic services
Update and produce annual Student Wellness Guide (online) in conjunction with the Senior Associate Dean of Student Affairs
Lead administrator on the Curtis CARE (Concern, Assessment, Response, and Evaluation) Team poised to respond to situations that could disrupt a student’s academic participation or psychosocial wellbeing
Participate in weekly student release request meeting and update personal/medical release request spreadsheet
Implement academic accommodations with faculty as needed; assess medical and religious accommodation requests
Function as primary contact for any student receiving accommodations under Section 504
Health Pre-Screening (for new students)
Review immunization questionnaires for completeness
Coordinate health pre-screening appointments/required immunizations with Penn SHS
Plan and execute annual Wellness Day (health fair, morning fun run, programs, raffles)
Oversight of Younger/International/Diploma Students Under Age 18
Work in conjunction with Associate Dean of Piano Studies and Artistic Initiatives to advise students/parents needing to set up elementary and secondary academic classes outside of Curtis, working closely with academic providers
Advise on GED/SAT/ESL needs, home schooling, GED requests, and program transfer applications
Proctor online course exams for students enrolled in online high school
Help students plan recreational activities
Chaperone student activities as required
Develop, plan, and execute group activities
Secure comp or purchase tickets for small or individual enrichment activities (theater, zoo, performing arts, sports, etc.)
Collaborate with members of liberal arts and musical studies faculty to explore opportunities for proposing student life events/activities that support faculty curricula and syllabi
Taxi Reimbursement program
Collect, monitor, and process receipts
Request reimbursement checks
International student statistics
Student body employment eligibility
Student body residency for tax purposes
Minor student data; schooling and parent information
Addresses, birthdates, and other information in student database (MyCampus)
Assist with Commencement activities
Maintain Student Quiet Room and 1726 Student Lounge
Consult with dining services bi-weekly in conjunction with the Manager of Residence Life
Supervise student workers as needed
Minimum of three years of related experience within higher education
Experience working with a highly diverse student population
Ability to communicate in one or more East Asian languages preferred
Considerable experience working with college students and demonstrated leadership in planning and implementing purposeful student events and programming
A minimum of one year of F1 immigration advising
Experience with USCIS (U.S. Citizenship and Immigration Service) regulations and experience with SEVIS procedures required
Demonstrated ability to read, understand and interpret complex regulations of numerous federal agencies, and apply those regulations to specific academic and employment situations and contexts
Demonstrated experience developing and delivering presentation(s) and trainings to international students
Ability to communicate the mission, goals, and activities of the school with credibility, passion, and enthusiasm ( Knowledge of classical music preferred)
Strong interpersonal, organizational, and analytical skills; evidence of leadership and initiative, tact, diplomacy, attention to detail, creativity, and cultural sensitivity
Excellent oral, written, and communication skills
Ability to develop trust and collaborative working relationships with colleagues in Student Services and across departments
Computer skills, including the proficient use of Microsoft Office/Teams, Zoom, Adobe Acrobat, Canva
Required Core Values
The ideal candidate must exhibit:
A positive, “can-do” attitude.
Devotion and dedication to Curtis, its students, alumni, and parents.
Passion for their work, and contribution to the field and greater good.
Commitment and accountability for their work, and their ability to effect change.
Desire and willingness to collaborate, think creatively, and make data-driven decisions.
Respect, courtesy, and patience for colleagues, other staff, faculty, patrons, core constituents, and volunteers.
An eagerness to make Curtis a more diverse and inclusive institution.
Working Conditions/Physical Demands
Routine for office environment
Work is on-site
Occasional night and weekend work will be required.
Visa sponsorship is not available for this position. Applicants must be authorized to work in the United States for any employer at the time of hire
COVID-19 vaccination is a requirement for all positions at the Curtis Institute of Music and all new hires are expected to be fully vaccinated before beginning work
The Curtis Institute of Music educates and trains exceptionally gifted young musicians to engage a local and global community through the highest level of artistry. For nearly a century Curtis has provided each member of its small student body with an unparalleled education alongside musical peers, distinguished by a “learn by doing” philosophy and personalized attention from a faculty that includes a high proportion of actively performing musicians. With admissions based solely on artistic promise, no student is turned away due to financial need. Curtis invests in each admitted student, ensuring no tuition is charged for their studies and they enter the profession free from educational debt. Each year Curtis students hone their craft through more than 200 orchestra, opera, and solo and chamber music offerings in Philadelphia and around the world. Learn more at http://www.wurtis.edu.