Job no: 526023 Work type: Staff Location: Humboldt Categories: Unit 4 - APC - Academic Professionals of California, Probationary, Full Time, Student Services, On-site (work in-person at business location)
Admissions Transfer Specialist
Admissions Job #526023 First Review Date: Friday, May 19, 2023
Open Until Filled
At Cal Poly Humboldt, bold hearts and open minds shape the future.
Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.
Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.
Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.
Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.
(Job #526023) Student Services Professional II, Admissions Transfer Specialist, Salary Range: $4,610 - $6,556 monthly. Hiring Range: $4,610 - $4,841 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, exempt, 12-month pay plan, permanent position with a one-year period in the Admissions Department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits.
The Admissions Transfer Specialist provides transfer services to prospective transfer students and is a dedicated resource for Redwood College students seeking to transfer to Humboldt. The specialist has an awareness of the structure, distribution, and program distribution of California community colleges
Working independently, under the general direction of the director of admissions, the Transfer Specialist works to both increase the overall number of transfer students applying to Humboldt and specifically the number of College of the Redwoods (CR) students transferring to Humboldt. In addition, this role is the first point of deployment for all CSU-initiated transfer recruitment efforts such as CSU Transfer Pathways.
The Transfer Specialist develops a broad knowledge of California community colleges, an understanding of the community colleges with strong program matches to the Humboldt academic portfolio, and strategies and techniques designed to increase the funnel of qualified transfer applicants - throughout the state of California. The transfer specialist coaches admissions recruiters on transfer recruitment techniques, institutional best matches, and engagement techniques. In addition, the transfer specialist may step into markets throughout the state to conduct joint recruitment activities with admissions recruiters and to build relationships with CCCs.
This role works in close in tandem with the transfer admissions coordinator and the Office of the Registrar to ensure seamless and timely services for transfer students from outreach to enrollment.
The transfer specialist role is Humboldt campus-based and works on the College of the Redwoods (CR) campus one or more days a week to meet with CR students and to plan and implement services, programs, and events that 1) promote student transfer from CR to Humboldt, and 2) facilitate a seamless transfer process. The position also supports the GI 2025 by collaborating with Humboldt programs that enhance retention and graduation of transfer students. This is also responsible for admissions office daily duties and other duties, as assigned.
Collaborate with local recruiters, faculty and staff at both CR and Cal Poly Humboldt to promote CR student transfer to Humboldt.
Collaboratively build a College of the Redwoods > Humboldt transfer pipeline:
Work closely with CR counselors to 1) avoid duplication of effort, and 2) understand gaps in service/knowledge base that need support.
Provide direction to CR students, faculty and staff regarding Humboldt academic offerings, admission requirements, articulation agreements, transfer requirements, tuition and fees, and financial aid.
Meet with CR students during regularly scheduled office hours on CR campus to provide resources, referrals, information and advising regarding transferring to Humboldt.
Travel regularly to CR campus satellite sites to deliver referral and advising services, information and resources.
Organize promotional events and informational workshops that bring Humboldt representatives (faculty, staff, and students) to CR campus.
Promote all Humboldt events (organized by others) that could bring CR
students to Cal Poly Humboldt. Create and organize events designed to introduce CR students to Humboldt campus and sample the university experience.
Identify and develop ways to build capacity at CR for promoting and facilitating transfer to Cal Poly Humboldt.
Overlay service to the recruitment team for the specific purpose of increasing the volume and intentionality of students transferring to Humboldt.
Comprehensive understanding of California community colleges and program matching opportunities
Collaboration with recruiters on best locations and practices for recruiting transfer students within their markets
Occasional travel to other areas of California for transfer practice development
Campus-based recruitment and managerial activities
Daily office duties consisting of fielding calls, meeting students and their families, and making presentations
Reporting, business planning, and evaluations
Working in Slate, our CRM
Developing and disseminating reports about the transfer pipeline
Quarterly business reviews
Conducting and receiving training
Other Duties as Assigned
Knowledge, Skills, and Abilities Associated with this Position Include:
Ability to analyze complex situations accurately and adopt effective courses of action
Ability to speak to individuals and large groups, presenting information on admissions, financial aid, Cal Poly Humboldt, and the CSU
Ability to quickly acquire a general knowledge of Cal Poly Humboldt and CSU/Cal Poly Humboldt enrollment requirements, policies, and procedures, as well as general knowledge about financial aid processes and procedures
Ability to interpret and apply enrollment policies and procedures
Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas.
Ability to work independently and effectively, and carry-out assignments without detailed instructions
Ability to interact professionally and effectively, individually or in group settings, with prospective students and their family members, school/college counselors, and colleagues
Ability to understand, embrace, and communicate Cal Poly Humboldt marketing messages
Demonstrated sensitivity to cross-cultural perspectives and experiences.
OTHER: Must have a valid California Driver's License, insurable driving record, and access to a personal vehicle to perform duties of the position
Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of the professional experience.
Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.
1 year of experience in a college/university setting in outreach and recruiting preferred
1 year of experience in the use of social media platforms for marketing purposes
First-hand knowledge of Cal Poly Humboldt's educational experience preferred
Ability and willingness to work with diverse populations
Ability to identify and analyze organizational and operating problems and implement appropriate responses
Strong organizational skills and ability to plan, coordinate, and initiate actions necessary to implement administrative or group decisions or recommendations
Ability to meet tight deadlines and submit all required paperwork according to office deadlines, including reimbursement forms for travel
Ability to learn and use various technologies, including PeopleSoft, a relationship management system, web content system, virtual meeting platforms, and MS Office applications
Experience: Possession of the knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. Valid California Driver's License.
Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job- related.
A master's degree in a job-related field may be substituted for one year of the professional experience. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience.
A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling.
Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:
Letter of Interest
Resume or Curriculum Vitae
Contact information for at least three professional references
Application Deadline: The deadline to submit application materials for first review is 11:55 p.m. on Friday, May 19, 2023.
Any inquiries about this recruitment can be directed to firstname.lastname@example.org or Cal Poly Humboldt's Human Resources Office at (707) 826-3626.
Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi'ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.
Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.
Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to email@example.com.
Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a 'Campus Security Authority', pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.
CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)
Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.
This position is a 'designated position' in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.' In reference to the full disclosure letter, please refer to HR 2010-08.
Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu.
Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.
Class Code: 3082 Publication Date: May 5, 2023
Advertised: 05 May 2023 Pacific Daylight Time Application Closes: Pacific Daylight Time
Cal Poly Humboldt is part of the 23-campus California State University system. We have a comprehensive arts and sciences curriculum, recognized nationally for its high academic quality. We are located 275 miles north of San Francisco in the town of Arcata, where approximately 5,800 students live and learn in one of the world's most beautiful places—near ancient redwood forests, mountains, and beaches. Humboldt County offers a range of businesses, services, and cultural activities/performances.