Career Center

University of Idaho

Administrative Specialist III

Location: Moscow

Division/College: Student Affairs

Employee Category: Classified

Pay Range: $24.98 per hour or higher depending on experience

FTE: 1.0

Full/Part Time: Full Time

Position Summary:
The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students, and employees by navigating and advising others on a variety of administrative processes, procedures, and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Coordinate office functions and maintain office processes, procedures, and records.
• Provide administrative support and coordinate activities of a department or unit by prioritizing, directing, and responding to business matters involving university administrative functions.
• Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
• Support regular and non-routine meetings and events; coordinate complex travel arrangements
• Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
• Maintain individual and office calendars.
• Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator.
• May supervise or direct the work of others.
• Other duties as assigned.

Minimum Qualifications:

• High School Diploma or equivalent

• Three years performing administrative or office support functions.
• Composing, proofing, and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials.
• Using computer software and applications for word processing, spreadsheets, email and internet research.

Preferred Qualifications:

• Experience providing customer service and conflict resolution.
• Experience with software for financial and personnel records management and completing administrative tasks
• Experience interpreting, applying, explaining regulations, policies, and services information.
• Experience problem solving, liaising and coordinating activities requiring making arrangements

Physical Requirements & Working Conditions:



Required Licensures, Certifications or other


Posting Number: SP003918P

Posting Date: 05/08/2023

Closing Date:

Open Until Filled: Yes

Special Instructions:
To be considered your 'Letter of Qualification' must address each of the required qualifications. Additionally, please provide information in support of your application regarding the preferred qualifications as relevant.

For 1st consideration, please apply by May 22, 2023.
This position will not start until June 26, 2023.



Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.







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