Career Center

Graduate Student Advisor (4575U) - 52575 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

The Department of French is rated one of the top academic programs nationally and globally. The department includes 14 tenure-track faculty and 9 lecturers with 70+ undergraduate majors and minors and 15+ doctoral degree students.

Romance Languages & Literatures (RLL) is an interdepartmental Ph.D. program of the Departments of French, Italian Studies, and Spanish & Portuguese.

As the French Graduate Student Advisor and primary department/college resource for these programs, the FTE will be split between them (90% with French and 10% with RLL).

Application Review Date

The First Review Date for this job is: 05/09/2023.

Responsibilities

Academic Advising:

• Applying professional Student Services concepts, provides graduate student support on a variety of issues including registration and enrollment policies and procedures, degree requirements, administrative issues, personal issues affecting studies, withdrawal and readmission, departmental and campus programs, and graduation.
• Reviews students' progress and advises students and faculty on requirements for degree completion.
• Identifies students with progression problems and recommends interventions.
• Serves as a liaison to the Graduate Division staff in determining and implementing feasible solutions regarding students with unusual and specific academic problems.
• Maintains all departmental graduate students records and files, including records of dissertation and qualifying exam (QE) committees.
• Assists & advises students in timely preparation of documents for QE exam eligibility; committee changes and approval; advancement to candidacy; conferral of Ph.D. degree.
• Initiates constitution of Ph.D. qualifying examination committees.
• Coordinates and schedules department's language examinations.
• Writes and updates the Graduate Program description booklet and updates the online Academic Guide.
• Serves as department resource for graduate matters.
• Advises students and faculty on departmental, Graduate Division, and university policies and procedures.
• Makes recommendations for the improvement of department procedures regarding all aspects of the graduate student experience.
• Analyzes the educational and administrative impact of proposals and changes to the course program.

Graduate Recruitment and Admissions:

• Overall leadership and management of annual student recruitment and application processing each academic year for French & RLL.
• Plans and implements outreach programs with specifically targeted institutions; advises prospective applicants on necessary academic preparation; appropriateness of program as it pertains to the prospective applicant's goals; utilizing in-depth knowledge of the organization's admissions criteria, assists admissions committee to determine applicants for admissions; evaluates domestic and international transcripts for degree eligibility; initiates and arranges student recruitment events and visits.

Fellowships and Financial Aid:

• Oversees the administration, evaluation, and awarding of student fellowships, grants, scholarships, and other awards for French & RLL.
• Advises students on financial aid options on campus and extra-mural fellowship opportunities.
• Monitors and verifies funding available for students, including comprehensive and complex roster of departmental restricted and unrestricted funds, Graduate Division- managed funds, and Graduate Division Block Grant.
• Tracks individual student fellowship packages to manage the distribution of non-departmental graduate student funding in conjunction with departmental resources to ensure full distribution of student funding each semester.
• Verifies student enrollment data required for fellowships and funding.
• Processes disbursement of funds via Student Information System (SIS).
• Maintains department records regarding student fellowship tracking.
• Oversee processes for equitable assignment of GSIs/GSRs and co-coordinates GSI assignments/appointment each term for the French department.

Events:

• In coordination with relevant staff, faculty and students, plans and implements complex, high-visibility student affairs events for French & RLL such as French Fall Welcome Reception, new student orientations, commencement reception, Cal Day, Summer Opportunities Fairs, etc.
• Attends department graduate student events as required.

Professional Development:

• Attends campus-wide graduate advising (GSAO) meetings, and tracks and reports back to the department about any changes related to graduate affairs.
• In consultation with supervisor, identifies and implements individual and departmental goals each academic year.
• Examples might include special projects, or participating in professional associations, training programs, or campus committees.
• Workshops and seminars may focus on topics such as professional skills development, planning in higher education, and developing and maintaining expertise on various computer systems and computer software.

Department Website Maintenance:

• Responsible for updating website content for French & RLL.

Career Counseling:

• Advises department/college /school students on the job market process, and the standards and norms specific to the student's field of study; advises students on career opportunities in academia and industries; work with the Chair and HGA to schedule and promote the annual series of workshops and panels for graduate students on the job market.
• Collaborate with HGA to plan and hold departmental career planning events (i.e., mock interviews, resume/CV reviews, mock job talks).

Course Scheduling:

• Devises curriculum planning for French, in collaboration with Chair, Manager, and undergrad advisor, and with other departments, to ensure students' progress through course sequences, avoiding conflicts, and ensuring compliance with campus-wide policies.
• Using judgment and discretion, independently schedules classes and obtains classrooms for courses, taking into account the requirements and restrictions of the Campus Scheduling Office, past enrollment trends, instructor preferences, equipment and facility needs, department and campus needs.
• Consults with Campus Scheduling Office and instructors on issues regarding obtaining appropriate classrooms and advises faculty or senior level manager on options.
• Works with other departments and colleges to set up and manage cross-listed and room- shared courses.
• Oversees correction of errors included in the CSIR report.
• Coordinates Final Exam Assignment each semester.
• Oversees completion of Course Approval Submissions and advises faculty on policy for submission of curriculum changes and additions.

Business and Financial Services:

• Travel & Entertainment (T&E) - Processes and prepares T&E according to University policy (i.e. Direct Bill ID, ENT & TRV reports, ENT PO, lodging reservation and etc.).
• Event Planner Card (EPC) Procurement - Make purchases for events using Department issued EPC and reconciles transactions in BFS (Berkeley Financial System).

Required Qualifications

• Working knowledge of advising and counseling techniques, with academic advising experience.
• Solid interpersonal skills; outstanding written and verbal communication.
• Multicultural competencies; ability to work with diverse populations.
• Strong analytical and problem-solving skills; Well organized and service oriented with the ability to independently manage multiple projects and set priorities.
• Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
• Working experience in professional services setting; Flexibility and adaptability to meet the dynamic needs of an academic environment.
• Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications

• Working knowledge of advising and counseling techniques, with academic advising experience at the graduate level.
• Knowledge of University-specific computer application programs.
• Knowledge of University departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
• Some familiarity with demands and requirements on international students to comply with federal law and university policies with respect to non-U.S. citizens.
• Knowledge in French.

Salary & Benefits

This is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for full UC Benefits.

For information on the comprehensive benefits package offered by the University, please visit the University of California's https://www.google.com/url?q=http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html&source=gmail&ust=1674324686328000&usg=AOvVaw2GpIWYW1GodaOMhx7gsK4r' href='https://apptrkr.com/get_redirect.php?id=4140458&targetURL=http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html' style='font-variant-ligatures:normal; text-align:start; white-space:pre-wrap; color:blue; text-decoration:underline' target='_blank'>Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $56,500.00 - $76,500.00.

How to Apply

• To apply, please submit your resume and cover letter.

Other Information

• This is not a visa opportunity.
• This position is eligible for up to 40% remote work.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.



For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=52575&PostingSeq=1









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