Location: La Jolla, California
UCSD Layoff from Career Appointment: Apply by 4/25/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 5/5/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.
- This position is open until filled. First Review Date: 5/5/23.
UC San Diego is a student-centered, research-focused, service-oriented public institution that provides an opportunity for all. Recognized as one of the top 15 research universities worldwide, a culture of collaboration sparks discoveries that advance society and drive economic impact.
The Department of Astronomy and Astrophysics is a new and growing department within the School of Physical Sciences. It currently has a Ph.D. program and is in the process of implementing BA and BS programs.
In conjunction with the Chief Administrative Officer, the Student Affairs Advisor & Coordinator oversees all aspects of student affairs services for the new and growing Department of Astronomy and Astrophysics.
Some of the responsibilities may include the following: academic advising; course selection and scheduling; knowledge of campus resources for student referral; outreach and community visibility through events or through social media; coordinating or assisting with Astronomy and Astrophysics events on various topics relating to student interests; responsible for Triton & Transfer Triton Day; perform basic fiscal administration tasks, and suggest recommendations for short-term and long-term goals and objectives for the program.
Applies professional Student Services concepts. Provides varied student services to students, faculty, and department/school/college management. Works on moderately complex issues. Receives assistance on more complex issues.
Under the direction of the Assistant Dean and Department Chief Administrative Officer, serves as a Student Affairs Advisor & Coordinator for the Department of Astronomy and Astrophysics. Primary responsibility includes student and advising services to undergraduate students on matters related to the Astronomy and Astrophysics undergraduate/graduate programs.
The Student Affairs Advisor & Coordinator provides individuals with accurate information and appropriate referrals to various campus offices/resources, coordinates the Graduate Program, manages OSD accommodations, serves as a Department liaison, and represents the department at meetings, workshops, outreach, and special presentations/events. Provides general office management and administrative support in a team-oriented environment.
Must be able to work occasional weekends/evenings for recruitment and special events. Reliable transportation is needed for attendance at colleges, fairs, etc. Occasional overtime may be required.
This is a hybrid position.
Please submit a cover letter for a complete application.
Knowledge of University processes and procedures. Theoretical and practical knowledge in policies and procedures relating to undergraduate students and curriculum administration, to advise students, faculty, administrators, and others about academic policies and requirements and to implement the department's goals and objectives for the program.
Ability to coordinate program events, workshops, etc. with appropriate campus departments, faculty, offices, and organizations.
Ability to multi-task; verbal and written communication skills. Ability to adjust to shifting priorities and work under short deadline situations while maintaining composure. Ability to interpret policy and communicate information to students, staff, and faculty in a clear, accurate, and concise manner by phone, in person, and in writing.
Knowledge of college general education requirements, policies and procedures, the college system, affiliated department and program requirements, policies and procedures, and student affairs committees. Ability to interpret, recommend, and implement academic policies and regulations.
Knowledge of University-specific computer application programs and pertinent databases. Ability to set up and maintain internal academic records for students, audit forms, and assemble documents. Computer skills with the ability to access and maneuver through student databases (ISIS and TritonLink) to perform internet searches, maintain websites, and utilize Microsoft Word, Excel, PowerPoint, and Outlook.