Career Center

Department Manager - Special Assignments

Location: Remote
Job ID: 52298

JOB POSTING

For full consideration, please provide a resume and cover letter.

To learn more about the Division of Physical and Biological Sciences, please visit https://science.ucsc.edu/.
Successful candidates may be eligible for remote or hybrid work arrangements. The unit requires all employees to be able to accommodate a full 8hr work day between the hours of 7am to 6pm PST.

NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 05-04-2023



ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Division of Physical & Biological Sciences (PBSci) fuses innovative learning experiences with high-impact research and guarantees that students of all backgrounds are integral to our world-changing Science. Together, we explore the processes that mold the natural world-from the fundamental forces of nature and biochemical interactions to biological evolution and the flow of energy through the oceans, atmosphere, and solid earth to the forces that shape planets, galaxies, and the universe. Our 4,500+ students work beneath the redwoods of our renowned main campus, at the shore on our Coastal Campus, in the labs at the Westside Research Park, behind the telescopes of our observatories, and amid the 10,000 acres of our five natural reserves. Our students, faculty, and staff are committed to making a difference. We are currently training 23% of all undergraduates on campus. Of these undergraduate students, over 31% are first-in-family to attend college. Our student demographics closely mirror that of the nation. The brilliant minds behind our division make UC Santa Cruz a globally recognized engine for high-impact science.

More information can be found at https://science.ucsc.edu/

JOB SUMMARY

Under the general direction of the Assistant Dean, and in conjunction with the Department Chair, the Department Manager - Special Assignments is responsible for department planning and program support, curriculum management, financial management, equipment, facilities and space coordination and security, staff and academic human resources, development and public information, and oversight of the graduate and undergraduate programs. This position supports departments with vacancies in their department manager role or grad advisor role, serves as lead trainer for new hires in those positions, and processes departmental academic personnel.

APPOINTMENT INFORMATION

Budgeted Salary: $90,000 - $95,000/year. Salary proportionate to time worked. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary above the posted range. The salary shown above is the budgeted range the University reasonably expects to pay.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

• Part-time, Fixed
• Percentage of Time: 75%, 30 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: Remote

Union Representation: Non-Represented

Job Code Classification: 007378 (ADMIN OFCR 4)

Travel: Never or Rarely

JOB DUTIES

60% - Department Operations

• ADMINISTRATIVE OPERATIONS: Manages, plans, and administers a full range of administrative operations to support the academic department. Administrative operations include budget and fiscal activities, staff and academic personnel, student services, space, facilities and equipment, and program and curricular implementation. Provides expert advice and support to the chair in the development of long-range and strategic plans for the operations listed above. Using advanced knowledge, prepares short and long range planning for administrative services operations and improvements to processes. Performs administrative operations activities as predominant focus of position, with accountability for operational and budget processes, staff FTE, finance, human resources and space planning. Acts as point of contact for the department on business issues, and serves on committees.
• DIRECTION OF STAFF: Directs daily activities of administrative staff, sets priorities and deadlines for completion of tasks, establishes internal procedures and ensures effective utilization of resources. Serves as a resource for faculty and researchers who hire staff and non-academic student employees.
• OTHER: Special projects as assigned.

15% - Academic Personnel

• Serves in Department Manager role for academic personnel activities related to divisional appointees.
• Responsible for recruitment, appointment, reappointment, merits and promotion for non-ladder academic employees including Teaching Assistant appointments, and Unit 18 lecturers.
• Analyzes options and advises faculty regarding academic research appointments. Prepares job descriptions, places advertisements, and coordinates searches.

15% - Curriculum Planning and Graduate Program Coordination

• Facilitates delivery of instruction for the department, working closely with the chair, undergraduate advisors, graduate coordinator and teaching laboratory manager; analyzes resource implications and establishes funding priorities based on analysis of data.
• Serves as contact for department in curricular matters.
• Oversees the development and implementation of graduate and undergraduate program policies, including graduate admissions.
• Oversees the editing and updating of the department's information in various publications including web presence and other graduate program publications.

10% - Lead Trainer

• Using advanced knowledge of department policies, procedures and operations, serves as the lead trainer for new department managers and new graduate program coordinators.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience and / or training.
• Extensive related administrative and management experience, including training, supervising and motivating staff.
• Demonstrated leadership experience with ability to effectively manage change and resolve complex problems independently.
• Experience with personal computing applications and computerized information systems, with the willingness and ability to learn new systems in a highly technical environment.
• Financial and budgetary experience.
• Excellent organizational and planning skills with ability to prioritize workloads, anticipate needs, and function independently to meet deadlines, often with frequent interruptions.
• Excellent analytical skills.
• Ability to oversee and participate in projects.
• Excellent writing skills, and ability to communicate complex material in written format.
• Ability to communicate complex material in an oral format.
• Political acumen to establish and maintain effective working relationships with diverse constituents.
• Ability to promote administrative innovation, quality customer service, teamwork, open channels of communication, and a safe work environment.
• Demonstrated ability to assimilate, interpret and apply administrative policies and procedures and to exercise confidentiality, flexibility and good judgment.

PREFERRED QUALIFICATIONS

• Knowledge of UC academic and staff personnel policies and procedures.
• Experience working in an academic setting with knowledge of university programs, policies and procedures related to budget, personnel, students and curriculum.
• Experience and/or training in UC administrative systems and FileMaker Pro as well as other web-based business systems (UC recruit, Div Data etc).
• Knowledge of academic and staff personnel policies and procedures in the Sciences division.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• Must be able to work remotely from a home office and be able to fulfill requirements of the UCSC telecommuting agreement.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.



APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=52298&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.







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