Career Center

Full-Time/Part Time: Full-Time

Overview:

Position Summary:

Essential Duties and Responsibilities:

• Develop and maintain departmental records having to do with enrollments and faculty teaching assignments
• Maintains record of all syllabi and final exams for each semester.
• Assist in the development of the Final Exam Schedule including the assigning of rooms and proctors for all sections involved in the Department's mass finals.
• Prepares copies of exams, quizzes, homework, and syllabi for the undergraduate and graduate courses offered in the department.
• Prepare and distribute Student Evaluation of Teaching packets. Process the completed evaluations in a confidential manner.

• Provide department class schedule information to students and departmental staff , with the aid of NIU registration systems and the Illinois Articulation Protocols.
• Register undergraduate/graduate students into math classes, checking prerequisites before completing registration.
• Monitor class enrollments and adjusts course capacity when needed and instructed to by the assistant chair.

• Maintains calendar for Assistant Chair.
• Maintains and initiates correspondence on behalf of the assistant chair regarding student placement.
• Types correspondence for chair and faculty using pc-based software
• Assist in directing phone calls and receiving visitors
• Track and maintain listing of departmental equipment.
• Track and maintain listing of departmental key assignments

Specialty Factors (Civil Service):

Minimum Required Qualifications (Civil Service):

1. High school diploma or equivalent.
2. Any one or combination totaling eighteen (18) months from the categories below:
   1. College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate's Degree (60 semester hours) equals eighteen months (18 months)

   2. Work experience performing office/clerical activities, including the use of computer systems.

Minimum Required Qualifications (SPS):

Salary: $27,300-$28,762.50/annual

Application Procedure:

1. Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important: Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.
2. If eligible for Veteran's Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.
3. After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.
4. Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.
5. Applicants must be a current citizen or resident of the State of Illinois to move forward in the hiring process.

• The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant's/employee's education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met.
• Required documentation noted in the posting, such as a driver's license, licensures, or certifications MUST be uploaded with your application materials.
• After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.

• Click on Office Support Specialist for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
• Please click on Human Resource Services – Benefits for detailed information about Northern Illinois University's benefits package.
• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

EEO Statement Summary:

About Northern Illinois University

Northern Illinois University's vision is to be an engine for innovation to advance social mobility; promote personal, professional and intellectual growth; and transform the world through research, artistry, teaching and outreach.The mission of Northern Illinois University is to empower students through educational excellence and experiential learning as we pursue knowledge, share our research and artistry, and engage communities for the benefit of the region, state, nation and world.

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