Career Center

Programs Assistant Student Excellence, Engagement, and Inclusion

Location: Santa Cruz
Job ID: 52154

JOB POSTING

NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 05-15-2023



ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Originally founded in 1997, the Baskin School of Engineering is the first professional school at UC Santa Cruz. Over the past 20 years, Baskin Engineering has become a unique 21st century school of engineering and technology, characterized by evolutionary growth fueled by on-going research opportunities that open new areas of intellectual inquiry. Baskin Engineering has grown to include six academic departments, a variety of research centers and institutes, and has ambitious plans for further programmatic growth. The focus of Baskin Engineering educational programming is to instill strong basic knowledge for sound practice in science and ethical engineering for the well-being of society. Its diverse curricula facilitates creative thinking and prepares students for productive and rewarding careers. Baskin Engineering is focused on building collaborative connections and expanding instruction and research
activities for faculty and students at UC Santa Cruz, both at its Santa Cruz campus and at its campus in Silicon Valley, the international center of technological innovation.

We champion new ideas and uphold the UCSC Principles of Community.

JOB SUMMARY

The Programs Assistant supports a wide range of programs and opportunities for BSOE students, including scholarships, honors and awards, events and workshops, outreach, student success initiatives and programs. This position will provide administrative support for the Baskin Engineering's office of Student Excellence, Engagement, and Inclusion.

The Office of Student Excellence, Engagement, and Inclusion (SEEI) in the Baskin School of Engineering (BSOE) is responsible and accountable for the operation, development and implementation of programs and services in student outreach and recruitment, student development and academic enrichment specific to Baskin Engineering.

APPOINTMENT INFORMATION

Budgeted Salary: $26.12 - $29.26/hour. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary above the posted range. The salary shown above is the budgeted range the University reasonably expects to pay.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: CX Union

Job Code Classification: 004722 (BLANK AST 3)

Travel: Never or Rarely

JOB DUTIES

70% - Operational and Administrative Support

• Assists in overseeing the budget for office and special events.
• Drafts letters, emails, and cards to be signed by Director and staff; proofreads and edits documents.
• Reserves conference rooms and equipment for meetings and presentations.
• Orders and inventories supplies for SEEI office.
• Provides administrative and logistical support for projects, initiatives, and programs.
• Assists Director by maintaining calendars.
• Assists SEEI staff in preparing and formatting documents, including PowerPoint presentations.
• Develops and maintains systems for tracking including calls for proposals and responses to proposals; student contact information for programs, faculty programs, etc.; maintains databases and mailing lists.
• Assists in the orientation of new staff, student staff, graduate researchers, and fellows by providing them with the necessary documents and materials for onboarding.
• Organizes meetings and zoom calls, including the preparation and distribution of documents.
• Takes meeting minutes.
• Assists Program Coordinator in maintaining website by creating and monitoring forms.
• Acts as a resource person for students, interns, faculty, staff, and volunteers as required.
• Performs other related duties in accordance with instructions from SEEI staff.
• Conducts research and support to one or more staff members in regard to project and programmatic efforts. May supervise work-study students and volunteers.

20% - Workshops, Initiatives, and Events

• Coordinates logistical arrangements for workshops/events with guests and staff regarding travel, hotels, logistics, and catering services.
• Assists program coordinator and guests to ensure smooth functioning of activities.
• Coordinates appropriate mailings or distribution. Prepares information packages and sends material to participants.
• Serves as the contact person for the participants of events and workshops.
• Assists with the writing, editing, and coordinating the development of, promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program.
• Maintains program/project records researches information, and gathers and computes various data; assists in the preparation of special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.
• Provides support for scholarship and awards.

10% - Travel Management

• Assist students and staff with travel and conference registration. Responsible for formatting, distribution and filing of trip reports; reconciles travel expenditures for staff and students.

REQUIRED QUALIFICATIONS

• High school diploma or equivalent training and/ or experience.
• Work experience in an office setting.
• Knowledge of computer systems and applications, including MS Word, Excel, Filemaker, PowerPoint, Google platform. Ability and willingness to learn new computer technologies and applications as needed.
• Organizational skills with the ability to establish priorities and complete assignments in a timely manner under pressure and with interruptions.
• Ability to interpret and apply comprehensive administrative and academic policies and procedures.
• Experience managing web content and online resources.
• Experience and ability to interact effectively with a diverse group of students, faculty, staff, and the public.
• Verbal communication skills.
• Written communication skills.
• Ability to exercise good judgment and discretion when dealing with confidential matters.

PREFERRED QUALIFICATIONS

• Knowledge of Majors, policies and procedures in a School of Engineering.
• Experience working in an academic setting.
• Familiarity with institutions of higher education academic policies and practices.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• Will be required to work a hybrid work schedule, days of the week and number of days to be determined, and be able to fulfill requirements of the UCSC telecommuting agreement.
• Ability to work occasional evenings and weekends as directed.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to travel to multiple work locations on and off campus.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.



APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=52154&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.







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