Administrative Assistant to the Associate Vice President for Strategic Enrollment and Innovations
Frederick Community College
Application
Details
Posted: 05-Apr-23
Location: Frederick, Maryland
Salary: Open
Internal Number: 4791
At Frederick Community College we proudly serve the educational needs of our students, help develop the economic vitality of our local communities, and enrich the lives of Frederick County residents. Each year, more than 16, 000 students take a diverse scope of courses at Frederick Community College, located in Frederick, Maryland. Our vast range of courses includes quality instruction in more than 85 degree and certificate programs as well as workforce training and continuing education to meet the needs and interests of our community members. FCC proudly embraces and showcases academics, arts, athletics and more to provide pathways to success for all students. Each year we provide direct service to thousands of residents and indirect services to countless more. We credit our ability to deliver these services to the strength and commitment of our people. We invite you to explore all that we have to offer!
Relocation Provided?: No
Position Summary:
Position Summary:
This position provides confidential and administrative support to the Associate Vice President for Strategic Enrollment & Innovations (AVPSEI). The Administrative Assistant is responsible for controlling and managing the workflow for the AVPSEI. This position requires the candidate to maintain a highly professional demeanor and have strong organizational and communication skills. The selected candidate will be responsible for preparing reports, special projects, and presentations, organizing meetings, and interacting with the direct support of all areas reporting to the AVPSEI. This position works closely with the AVPSEI on strategic initiatives and requires the highest degrees of confidentiality, integrity, and trust. This position supports enrollment, retention, and completion initiatives of the College. The Administrative Assistant demonstrates sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and racial/ethnic backgrounds of community college students. This position may use varying styles and approaches that reflect an understanding and acceptance of the role of culture in a diverse, multicultural workplace.
Essential Duties and Responsibilities:
The following are the functions essential to performing this job.
1. Serve as a confidential assistant to the Associate Vice President for Strategic Enrollment & Innovations (AVPSEI).
2. Serve as a welcoming, effective, and efficient communicator when greeting callers and visitors, ensuring excellent customer service to all constituents via phone, email, and face-to-face communication.
3. Manage the AVPSEI calendar and staff leave calendars and schedule meetings with particular attention to meeting preparation, logistics, and briefings.
4. Attend meetings, draft presentations, record and disseminate minutes, prepare correspondence and other materials supporting initiatives.
5. Assist with the preparation of documents and reports as directed.
6. Develop and maintain systems to support the AVPSEI and automation of office processes using electronic forms.
7. Monitor budgets, including tracking and maintaining expenditures, reconciling accounts, providing reports, and preparing purchase orders, vouchers, and budget transfers.
8. Make travel arrangements (flights, hotel, conference registrations), and prepare travel itineraries and expense reports.
9. Perform procurement-related functions as needed.
10. Monitor correspondence from community members, both internal and external, regarding questions and clarifications.
11. Assist with special projects, including research, data gathering, comprehensive analyses, and database management.
12. Assist with reviewing and revising College policies assigned to the AVPSEI.
13. Serve as a resource person and proficiently use College operating systems (Microsoft Outlook, room scheduling, Peoplesoft and CRM, and other software systems.) and assist with processing applicants.
14. Perform other duties as required or assigned.
Salary: $29.87 hourly
FCC offers a generous benefits package which includes medical insurance, dental and vision plans, waiver of FCC tuition for employee and eligible dependents, tuition reimbursement, generous leave benefits, retirement plans, and more! Frederick Community College prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Frederick Community College, an equal opportunity employer, values campus diversity in students and staff and encourages members from historically under-represented groups to apply.
Frederick Community College (FCC) is a public college accredited by the Middle States Commission on Higher Education (MSCHE). FCC is distinguished by its quality and affordability, making it attainable and valuable for local students. Accredited programs, comprehensive instruction, and affordable costs of attendance have made FCC the learning destination for more than 200,000 students since 1957.
