Duties performed are of a complex and varied secretarial/administrative support nature for the Physician Assistant department. This position requires a high degree of autonomy/responsibility for complex duties. Additional duties to include those requested by the Chair of the School of Rehabilitation and Medical Sciences.
High school diploma or GED. Four years of qualifying experience or a combination of education and experience that equates to four years. Experience with Microsoft Word. Customer service experience. Spreadsheet and/or database experience. Organizational skills with strong attention to detail. Demonstrated positive interpersonal skills. Effective verbal and written communication skills. Ability to project a positive attitude. Ability to manage multiple projects and meet deadlines with accurate results. Ability to compose, proofread and edit correspondence. Ability to perform the essential functions of the job.
Experience coordinating the work of others. Experience working with financial records. Experience with SAP. Ability to design/maintain web page with others. Experience in a medical setting. Able to work in coordination with others in the didactic year.
Duties & Responsibilities
Assists with the accreditation process and keeps the accreditation portal up to date with accurate information. Creates and maintains files for accreditation documents related to the clinical year; student files, and personnel files, and maintains files on modifications for accreditation. Uploads faculty teaching evaluations for instructional faculty. Assists didactic faculty members with day-to-day operations. Orders supplies as directed by Program Director. Sends out information for courses to include semester schedules and book lists. Answers questions by phone and email. Maintains department email in coordination with clinical year secretarial support person. Prepares fall, spring, and summer schedules for all cohorts in conjunction with the Program Director, Director of Clinical Education and/or Director of Didactic Education, and sends correspondence to faculty to compile textbook lists each semester. Reconciles cost centers monthly for didactic expenses, prepares reconciliations for faculty business credit cards as needed, scans and files reconciliations in appropriate files, and sends original reconciliations to the payroll office. Prepares purchase requisitions for equipment for didactic year labs/courses. Uploads contracts and invoices to an electronic system to Payables. Handles report cards for all student files. Takes minutes for department meetings, curriculum committee meetings, personnel committee meetings, and student affairs committee meetings. Maintains a program-approved copy of meeting minutes for those transcribed by this individual. Schedules special training/courses for students in the didactic year. Assists with PA celebrations including PA week, White Coat, and Graduation. Sends out information from the Chair of the School of Rehabilitation and Medical Sciences (SRMS) to faculty in the school. Attends meetings and takes minutes for the School of Rehabilitation and Medical Sciences. Conducts voting within the SRMS including tabulation and communication of results to those in SRMS.
Message to Applicants Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
Employee Group Office Professional
Staff Pay Level 6
Pay Range Starting wage at $16.00 per hour.
Division Academic Affairs
Department Physician Assistant
Position Status Regular
Employment Status Full-Time
Position Type 12 month
Weekly Work Schedule Monday through Friday 8:00 am to 5:00 pm with some evenings and weekends.
Location Mount Pleasant, MI
About the Department
About the College: The Herbert H. and Grace A. Dow College of Health Professions consists of five academic units (Department of Physical Therapy, Department of Physical Education and Sport, Department of Communication Sciences and Disorders, the School of Health Sciences, and the School of Rehabilitation and Medical Science). The college offers undergraduate and/or graduate degree programs in athletic training, audiology, communication sciences and disorders, exercise science, environmental health and safety, health administration, physical activity specialist, physical education, physical therapy, physician assistant, public health, school and public health education, speech-language pathology, and sport management, delivered by 100+ faculty/staff. To learn more about the College, please click here.
About the Physician Assistant Program: The Physician Assistant Program is a 27-month program which provides the academic and clinical training that prepares its graduates to be certified and licensed to practice medicine with physician collaboration in an ethical, compassionate and professional manner. The first students matriculated in May 1996, and the first class graduated in July 1998. The program was created by CMU to address the health care needs of residents in the northern Lower Peninsula and the Upper Peninsula of Michigan, which includes many rural and medically underserved communities. To learn more about the physician assistant program, visit the program website.
About CMU Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master's, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 men's and women's Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It's part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state's largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions - Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more - are within easy reach of the city's central location in Michigan's Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
CMU Leadership Standards Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.
EEO Statement CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight (see http://www.cmich.edu/ocrie).
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU's Title IX Coordinator, the US Department of Education's Assistant Secretary, or both.
CMU's Title IX Coordinator can be reached at:
Phone: 989-774-3253 Office: 103 E. Preston St. Bovee University Center, suite 306 Mount Pleasant, MI 48858 Email: firstname.lastname@example.org
Founded 125 years ago, Central Michigan University is a major, national university with 26,000 students, more than 30 remote locations in the U.S. and Canada, and 225,000 alumni worldwide.CMU offers more than 200 academic programs at the undergraduate, master’s, specialist and doctoral levels. Academic excellence is found in programs considered among the best in the nation, such as engineering, information systems, neuroscience, physician assistant, physical therapy, sales, logistics, fashion merchandising and design, advertising, marketing, public relations, and broadcasting. Central has been a pioneer in extended learning for nearly 50 years, and its online programs for undergraduates and the military, as well as its online MBA and online graduate education for teachers and school leaders, are nationally ranked.Central Michigan University expands its academics with immersive, hands-on opportunities such as research, volunteering, study abroad, internships and leadership experiences. The fourth-largest university in Michigan began with the mission of addressing a demand for teachers prepared and qualified to lead classrooms and educate future generations. That commitment to fulfil...ling unmet needs continues today through many newer programs, including our College of Medicine, which in May 2017 graduated its first class of doctors dedicated to serving medically underserved communities.Employees have access to fitness facilities and a nationally recognized wellness program as well as health care and benefits that exceed regional, state and national norms.With student-athletes who are expected to perform equally well in the classroom and on the field, CMU is a member of the NCAA Division I Mid-American Conference. CMU Athletics regularly earns accolades for student excellence in the classroom (almost 30 percent of our students were honored in spring 2017 for GPAs of 3.5 or higher) and on the field, with frequent men’s and women’s championship seasons in sports such as football, basketball, gymnastics, field hockey, soccer, baseball and softball, and wrestling. Central is located in a quaint, tight-knit community in the heart of central lower Michigan. Our community offers a robust mix of outdoor opportunities, family attractions, restaurants and brew pubs. Mount Pleasant’s small-town life is complemented by cultural activities on campus, including concerts, plays and guest speakers. Mount Pleasant is an hour or two from most Michigan destination spots, including Detroit, Grand Rapids, Lansing and Ann Arbor, as well as the state’s sunset beaches, golf and ski resorts, and our famous “Up North” communities, state parks and lakes.