Career Center

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The School of Environmental and Forest Sciences (SEFS) in the College of the Environment has an outstanding opportunity for a Temporary Counseling Services Coordinator to play an important role in our Student and Academic Services Office to support students in our undergraduate and graduate programs.

SEFS is the largest school within the College of the Environment, with an advising office staff consisting of the Student and Academic Services (SAS) Manager/Graduate Adviser, and the Undergraduate Advisor, with support from the SEFS main office’s Office Manager and student assistants.  SEFS aims to provide a safe and equitable environment, to create and maintain a culture of support and inclusion, and to celebrate and use our differences to better our educational, research, and science engagement efforts. The successful applicant must be able to communicate clearly and be able to work patiently and productively in a diverse setting with students, staff, and faculty.  Respect, understanding, and appreciation for people from a variety of backgrounds to ensure equity and inclusion is of utmost importance in the office.

The SAS team is seeking a temporary Counseling Services Coordinator to support both Undergraduate Advising and Graduate Advising in key areas. Undergraduate Advising supports two majors, ESRM and BSE (the only engineering major located in the College of the Environment) and two minors, with more than 500 students between both majors. Working with our Undergraduate Advisor, this position will assist in all undergraduate academic advising work, including responsibilities for advising, admissions, retention, student tracking, and successful degree completion.  We matriculate new UW students in all quarters for the ESRM major, in spring and autumn quarters for the capacity-constrained BSE major, and in Summer-Winter quarters for ESRM transfer students.

Graduate Advising supports three degrees with about 100 students. Our degrees are self-directed by the students and their faculty advisors and involve individualized learning plans across the full graduate student body. Duties are similar to the duties of an Undergraduate Advisor but utilizing procedures developed specifically for graduate students.  Our graduate program primarily recruits during January and February, followed by a March visitor event for accepted applicants.  We primarily matriculate the new students in Fall quarter.  The recruitment process requires attention to detail, and management of many communications including the management of admissions offers, our recruitment visitors event, and matriculation of the new students as they commit to the program.


DUTIES AND RESPONSIBILITIES

Under the supervision of the Student and Academic Services Manager, this position will support the following activities:

New Student Recruitment, Orientation and Guidance

Provide key advising guidance for new majors and incoming transfer students in all available undergraduate degrees.

Identify opportunities to improve diversity, equity, and inclusiveness in our program in support of these goals.  SEFS is committed to recruiting, retaining, and supporting a diverse student body, and in contributing to diversification of the fields where our students will be employed.

Attend advisor meetings as directed in both the College of Environment and the College of Engineering.

Work on BSE recruiting efforts and program support.

Student Retention & Degree Completion

Assist in engaging students in academic planning consistent with their personal and professional goals. Provide students with consistent contact and support each quarter.

Evaluate individual student progress and provide supportive intervention and outreach to students, counseling and referrals to university resources or community agencies for personal or academic issues.

Assist in managing the student petition process for special registration circumstances and major/minor requirements.

In collaboration with SAS Manager, assist with SEFS student events such as end of year Graduation and Capstone presentations and key Graduate Student events.

Review graduate students’ transcripts for graduation requests and completions, exam completions, and procedural implementation, per SAS Manager’s guidance.


MINIMUM REQUIREMENTS

Bachelor's Degree in related field.

Minimum of three years of experience in student academic counseling, academic administration, academic program recruitment, and curriculum management.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


ADDITIONAL REQUIREMENTS

Familiarity with UW academic systems and UW data systems (e.g., EARS, DARS, SDB); project management skills; basic database and spreadsheet (e.g., Access, Excel) skills.


DESIRED QUALIFICATIONS

Experience in program planning and management, preferably student services.

Experience with UW BIPortal.

Undergraduate Advising experience in STEM.

Experience with Graduate Advising within the UW, the MyGrad program, and Graduate School policies.

Demonstrated excellent communication skills, excellent interpersonal skills, organization and planning skills, attention to detail, information technology skills, and data analysis skills.

Demonstrated success in working with diverse populations.

Demonstrated ability to work independently, as part of a team, and to lead others.

Articulate and able to present well in writing, verbally, and via technology.


Application Process:   The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.