Career Center

Full-Time/Part Time: Full-Time

Overview:

Position Summary:

Essential Duties and Responsibilities:

• Answering phone calls, addressing basic program questions, assisting students, processing necessary paperwork, and maintaining files.
• Receiving visitors and responding to drop-in questions and issues from passersby.
• Providing information about the College through the identification and selection of appropriate sources of offices.
• Schedule college-controlled conference rooms for meetings.
• Filing, copying, errands, and other miscellaneous work.

• Responding to various inquiries from employees, students, parents, staff, and others regarding college and university processes and procedures
• Prepare outgoing mail and receive, sort and distribute incoming mail.
• Preparing correspondence, proofreading and editing.
• Assist in creating and maintaining College of Education Directory databases.

• Routinely assist other college offices with specific tasks as needed (invoicing, contract processing, curriculum management, marketing and promotions, etc.)
• Provide backup assistance to department chair with daily operations, including answering and assisting students with inquiries, assisting faculty members with requests related to administrative activities, and providing support to the Department chair.
• Provide assistance to department office support in their absence, including payroll submission, student assistance, and daily departmental needs. 

• Assist the Administrative Assistant to the Dean with college-wide, external programming, and Dean's office events for faculty and staff, including event space management, distribution of information, and on-site coordination.
• Assist in setting up and cleaning conference rooms prior and after meetings, events and other gatherings.

• Assist the Administrative Assistant with annual physical inventory procedures.
• Record and update the annual physical inventory database as changes are made.
• Assist with office supply stock and work with Admin. Assistant to replenish.

• Perform other related duties as assigned.

Specialty Factors (Civil Service):

Minimum Required Qualifications (Civil Service):

1. High school diploma or equivalent.
2. Two (2) years (24 months) of work experience comparable to the Office Support Specialist level of this series.

Minimum Required Qualifications (SPS):

Salary: $28,275.00 annual

Application Procedure:

• Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important: Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.
  • If eligible for Veteran's Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.

• After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.
• Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.
• Applicants must be a current citizen or resident of the State of Illinois to move forward in the hiring process.

• The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant's/employee's education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met.
• Required documentation noted in the posting, such as a driver's license, licensures, or certifications MUST be uploaded with your application materials.
• After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.

• Click on Office Manager for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
• Please click on Human Resource Services – Benefits for detailed information about Northern Illinois University's benefits package.
• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

EEO Statement Summary:

About Northern Illinois University

Northern Illinois University's vision is to be an engine for innovation to advance social mobility; promote personal, professional and intellectual growth; and transform the world through research, artistry, teaching and outreach.The mission of Northern Illinois University is to empower students through educational excellence and experiential learning as we pursue knowledge, share our research and artistry, and engage communities for the benefit of the region, state, nation and world.

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