The University Registrar is a senior management position reporting to the Associate Vice President for Enrollment Management. The University Registrar is responsible for the overall management, planning, administration, direction and evaluation of the Office of the Registrar which has responsibility for all university registration; undergraduate graduation; maintaining academic records; posting student grades; determining academic standing; FERPA education and compliance; fulfilling official transcript requests; reinstatement of disqualified students; imaging of student and applicant documents; retrieval of EDI and other electronic transfer student data and evaluating transfer courses for the purpose of awarding and posting credits to SJSU student records; leave requests; grade changes; enrollment/degree verification; Study Abroad grade evaluation and posting; special programs; and responding to subpoenas in addition to other functions. The University Registrar is also responsible for enrollment and degree reports to the National Student Clearinghouse and the approval of student level data requests from university offices. The University Registrar has oversight of the reporting requirements for ERSS, ERSD, and ERSA of the CSU Chancellor’s office. The University Registrar serves as the university custodian of student academic records. The University Registrar maintains a working knowledge of the student information system used by the University and other third party software packages that are used by the department. This position is responsible for the enforcement and implementation of university, Title V guidelines, and regulations. The University Registrar directly supervises three Associate Directors, four Administrative Analyst Specialists as well as indirectly supervises approximately 24 collective bargaining employees in two unions, temporary employees and student assistants. The Registrar has responsibility for an annual budget of approximately $1.7M which consists of three funding sources. This position requires extensive collaboration with leadership in Enrollment Management and the Division of Student Affairs as well as Undergraduate Studies, Graduate Studies, Institutional Effectiveness & Analytics, Undergraduate Advising and Success, Information Technology Services, International & Extended Studies, Bursar’s office and academic colleges and programs. The University Registrar ensures compliance with policies and procedures established by appropriate federal, state, CSU system and campus entities.
SJSU is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability.
It is the policy of SJSU to provide reasonable accommodations for applicants with disabilities who self-disclose.
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