Career Center

Academic Advisor

Location: Santa Cruz
Job ID: 50497

JOB POSTING

For full consideration, applicants must submit a diversity statement with their application. NOTE: it is highly recommended that you merge ALL your application materials into one document and attach as your resume.

This position has the option to work a hybrid remote format (2 days remote), which requires a telecommuting agreement and adherence to the UCSC Telecommuting/Remote Work Guidelines. The employee shall be available in a full-time capacity during assigned telecommuting work hours (specific hours to be discussed with supervisor). While telecommuting/remote working, the employee is responsible for ensuring a worksite environment suitable for accomplishing their regular job duties during scheduled hours of work, as they would if they were working at the regular UCSC worksite.

NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 03-28-2023



ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Art department staff promote a strong spirit of teamwork and embrace UCSC's Principles of Community in meeting the needs of a diverse range of constituents.

For more information, check out our website: https://art.ucsc.edu

JOB SUMMARY

Applies skills as a seasoned, experienced academic adviser to independently provide prescriptive advice on academic policies and procedures for the Art Department major requirements, and all aspects of course requirements for degree completion. Monitors student academic progress and assists students in making appropriate educational choices and decisions, and recommends solutions to progression and requirement issues. Conducts informational sessions and provides advice. Provides course approval and articulation agreement processing for the department. Manages and inputs course scheduling information for both the graduate and undergraduate programs, including sections. Works independently under general supervision.

Under the general direction of the Department Administrative Manager, the incumbent has full programmatic responsibility for the independent administration of undergraduate academic advising for the Art Department, which currently consists of 13 permanent faculty, 30 visiting lecturers per year, 7 technical and clerical staff, and approximately 500 proposed art and undergraduate majors. The major functional areas of responsibility include undergraduate student advising, course scheduling for the graduate and undergraduate programs, curriculum support, and general administrative support.

APPOINTMENT INFORMATION

Budgeted Salary: $61,500 - $73,000 / Annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary above the posted range. The salary shown above is the budgeted range the University reasonably expects to pay.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 004545 (STDT ACAD ADVISOR 3)

Travel: Never or Rarely

JOB DUTIES

55% - Academic Advising

• Provides advice and assistance to students on all aspects of their academic experience, including progression and requirement matters for the department.
• Advises new and continuing instructors on departmental and university policies and procedures.
• Evaluates and advises students in petitions for exceptions to departmental requirements.
• Advises new and continuing instructors on student advising issues.
• Identifies students with GPA or progress problems, advises students, and recommends appropriate courses of action by the department.
• Assists faculty on determining course scheduling needs for student progression to graduation.
• Advises on special eligibility requirements such as Honors programs / fellowships / scholarships.
• Confirms that students have met requirements for degree completion when there are no clear precedents or articulations, such as interdisciplinary programs or when transfer work is involved.
• Participates in planning academic curriculum in collaboration with chair and faculty, and with other departments, to ensure student's progress through course sequences, avoid conflicts, and ensure compliance with organization-wide policies. Serves on department undergraduate Curriculum Committee.
• Determines barriers, distractions, and complications affecting a student's academic success, helps students recognize these key non-academic issues, and makes appropriate referrals for additional therapeutic counseling and / or assistance from other units.
• Advises students on a wide range of course possibilities and / or ways to complete degree requirements that may not be clearly defined.
• Provides major declaration workshops and review/advises students on plans, answers questions.
• Facilitates students' ability to resolve academic issues or concerns. Consults with faculty undergraduate directors when appropriate.

25% - Advising Administration

• Compiles and sends announcements to Art students using Slug Success.
• Monitors Canvas courses, declares students, and sends reminder emails to students who need to complete the course as necessary.
• Updates students' portals in AIS to reflect Major/Minor changes.
• Assist with student orientations including staffing orientation sessions and preparing presentation information and materials.
• Responds to artadvisor@ucsc.edu email.
• Verifies completion of major requirements for students who have applied to graduate. May require follow up with students concerning missing requirements.
• Contacts graduating students quarterly with information about exit requirements, and coordinates with faculty to schedule exit interviews for students.
• Updates undergraduate advising information on department website.

15% - Scheduling

• Collects scheduling information from faculty for both graduate and undergraduate courses and sections.
• Advises undergraduate curriculum committee on scheduling matters to facilitate timely progression through the program for undergraduate majors.
• Develops and manages schedule to accommodate graduate student TAship needs.
• Inputs all scheduling information into campus Coursedog system and makes updates as necessary.
• Reserves lab space for class sections.
• Coordinates large lecture requests for the department.
• Schedules all Summer Session courses that are held at Baskin Visual Arts.

5% - Course Proposals and Revisions

• Advises faculty on requirements for proposing and/or revising courses.
• In coordination with faculty, inputs course proposal and revision information and tracks progress.
• Researches appropriate course numbers for new courses.
• Advises faculty on impact of prerequisites for art majors.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Demonstrated commitment to embracing diversity in all its forms and striving for an inclusive community that fosters an open, enlightened, and productive environment
• Thorough knowledge of advising and counseling techniques
• Demonstrated verbal communication and interpersonal skills with individuals and large groups from diverse backgrounds, including active listening
• Demonstrated ability to exercise good judgment and discretion with confidential matters
• Skills in judgment and decision-making, and problem solving
• Abilities in problem identification, reasoning, and to develop original ideas to solve problems.
• Excellent writing skills
• Ability to multi-task
• Thorough knowledge of multiple majors, colleges, and schools
• Thorough knowledge of department / school / college policies, procedures, and requirements
• Familiarity with campus programs, administrative units, and range of student services

PREFERRED QUALIFICATIONS

• General knowledge of the UCSC campus.
• Ability to use Google Suite, AIS, InfoView.
• Ability to learn new technologies.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• Must be able to work remotely from a home office and be able to fulfill requirements of the UCSC telecommuting agreement.
• Will be required to work a hybrid work schedule, days of the week and number of days to be determined, and be able to fulfill requirements of the UCSC telecommuting agreement.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

HOW TO APPLY

For full consideration, applicants must submit a diversity statement with their application. NOTE: it is highly recommended that you merge ALL your application materials into one document and attach as your resume. Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.



APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=50497&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.







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