Career Center

Columbia Basin College ("CBC" or the "College") seeks a Program Assistant who will perform 

a variety of clerical projects and assignments in support of the Workforce Education Center (WEC) and the Student Emergency Assistance Grant (SEAG). This position supports those working in that endeavor, including CBC specialists, CBC Assistant Directors, Employment Security Department (ESD) Collocated staff, and other WEC staff and students. This position will provide a high level of customer service and dissemination of information to students and the campus. This position reports to the Director for the Workforce Education Center. This position is Grant funded through the State Board for Community & Technical Colleges (SBCTC) Student Emergency Assistance Grant.

This position is open until filled. First consideration will be given to applicants whose complete application has been received by March 26, 2023 @ 11:59 PM Pacific Time.

As a condition of employment, Classified staff must be fully vaccinated.  Please note that any offer of employment is contingent upon you providing verification of your vaccine status, having an approved medical accommodation, or having an approved religious accommodation. No start date will be approved until you have either verified your vaccine status or have an approved accommodation. Need more information?   Please contact covidvaccinemandate@columbiabasin.edu.

Primary Responsibilities:

• Provide program assistance to the SEAG, Child Care Reimbursement, Travel Reimbursement, and Emergency Loan programs including data entry and program application reviews for completeness;
• Answer telephone; receive and refer students and visitors; respond to inquiries regarding rules, regulations, policies, class schedules, department procedures and services;
• Provide general information about the SEAG, Child Care Reimbursement, Travel Reimbursement, and Emergency Loan programs to students and the general public;
• Assist students with CBC enrollment process and Financial Aid application including coordination with Admissions and Financial Aid staff;
• Submit new WEC applications to individual WEC programs and follow-up to ensure timely program review;
• Create, edit, and maintain individual student records in the WEC database;
• Review applications to the SEAG, Child Care Reimbursement, Travel Reimbursement and Emergency Loan programs, make preliminary qualification decisions, and correspond with applicants;
• Review applications to the SEAG, make recommendations to the WEC Funding Committee, conduct applicant follow up;
• Establish and maintain SEAG, Child Care reimbursement, Travel reimbursement, and Student Support Loan program records and files; use word processing, graphics, statistical, spreadsheet and/or database software;
• Maintain and monitor budgets for the SEAG, Child Care reimbursement, Travel reimbursement, and Student Support Loan programs and inform supervisor of status;
• Compose office correspondence such as requests for information; devise, evaluate and revise forms for internal use;
• Prepare or assist in the preparation, compilation and coordination of reports, records and studies to include, but not be limited to, award summaries, business office reports, and grant performance reports;
• Complete and process departmental and college paperwork to include, but not be limited to, reimbursement and loan applications, income verification, and compliance monitoring;
• Resolve problems by choosing from established procedures and/or as guided by supervisor;
• Establish and maintain electronic and manual file systems and database files;
• Order, receive and maintain office supplies and purchase student supports for the SEAG program;
• Compile and distribute information relative to program activities, confer with other campus departments and outside agencies; and
• Other duties as assigned.