Career Center

Job Overview

The Assistant Director (focused on faculty-led programs) will provide logistical and administrative support within UC International for University of Cincinnati faculty members who wish to develop and lead a short-term education abroad program.  Collaborative planning with academic units and faculty members to design new programs is an important purpose for this position.  UC International is the university-wide unit, within the Office of the Senior Vice President for Academic Affairs & Provost, for serving international students and scholars, education abroad students, as well as the development of the university's international strategic planning. This position reports to the Associate Director of International Programs and collaborates with four other study abroad professionals who also focus on study abroad (including others specifically focused on faculty-led).

The Assistant Director has a variety of responsibilities. They collaborate with UC colleges, departments, other academic units, and individual faculty who lead departmental and institutional short-term education abroad programs with a focus on the logistical aspects of education abroad programming: housing, meals, airfare, etc. They work with faculty in preparing budgets, itineraries, and, and in minimizing health and safety risks to program participants; and communicate to faculty program policies, procedures, deadlines, etc. They handle all monetary transactions, including collection and disbursement of funds, credit card payments, wire transfers, and checks; advise faculty leaders on currency exchange rates as well as assist faculty leaders with visa and health and safety issues, and be informed about UC policies on emergency procedures; serve as one of the UC Authorized Persons for communications with International SOS. The Assistant Director will advise and assist faculty leaders with program promotion and recruitment as well as communicates with overseas colleagues and service providers to coordinate student services related to programs including flights, hotels, and other logistical arrangements. Communicating with other campus administrative units such as Financial Aid, Registrar, etc. is a daily part of this position. Additionally, they serve as a primary and emergency contact for the faculty leaders while the programs is on site.

Local, national and/or international travel.

This position will have the option of a hybrid work schedule (3 days in the office/2 days work from home) for those with a residence within OH/IN/KY following 90 days of training. Residence must be in the tri-state area within reasonable distance to UC Main Campus to have ability to report to campus as required. Remote work arrangements are subject to change in accordance with university policies.  

Essential Functions

• Administrative work related to planning, promoting, budgeting, and executing faculty-led study abroad programs.
• Duties will focus on providing administrative and logistical support to faculty for faculty-led study abroad programs.
• Responsible for making international group travel arrangements and all financial transactions involved in carrying out assigned study abroad programs.
• May provide direct and/or indirect supervision to exempt and non-exempt staff (i.e., hiring/firing, performance evaluations, disciplinary action, approve time off, etc,).
• Perform related duties based on departmental need. This job description can be changed at any time.

Required Education

Bachelor's Degree

Required Experience

Three (3) years of experience working in international education or related field.
 

Additional Qualifications Considered

• Master's degree.
• Experience living, studying, or working abroad in foreign countries.
• Demonstrated ability to interact with faculty, students, administrators, and others in a highly professional manner (mostly via email and some phone calls).
• Strong organizational skills.
• Experience using the standard suite of office software, primarily MS Office with strong navigation of MS Excel.
• Must be motivated, proactive, detail oriented, and independent in the completion of job duties.

Physical Requirements/Work Environment