The Graduate Records and Programming Coordinator in the College of Agriculture and Natural Resources’ Office of Academic and Student Affairs will manage and assist with a number of responsibilities related to the development, implementation, and maintenance of graduate-level student records systems. This position will also participate in the development of administrative and strategic goals, develop policies and procedures and data resources at the college level.

DUTIES AND RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING:

45% Initiates and Supports Strategic Priorities Related to Graduate Education

In conjunction with Assistant/Associate Deans, identifies, initiates, and supports granting opportunities aligned with strategic goals related to graduate education.
Foster and demonstrate an environment which shares best practices for graduate education (share learnings through publications and presentations to units, colleagues and peer organizations involved in graduate education).

Develops and implements programming related to graduate education (e.g. supporting a proactive culture that nurtures student development and growth; supporting excellence in mentoring of graduate students).
Assists with the application and/or implementation of college and university policies and procedures related, but not limited to, such things as standing committees, fellowships and assistantships, graduate employees union contract, and graduate grievances.

35% Maintenance of Records and Support for Programming Related to Graduate Education

Monitors and oversees student records compliance and serves as a college-wide resource for faculty, staff and graduate students regarding academic regulations, rules, policies and procedures related to student records;
Maintains the integrity of academic records regarding updates to databases and policies; collects and interprets information to produce reports; monitors, reviews, summarizes, and drafts correspondence; monitors documents for correctness prior to distribution.
Monitors and provides access to various secure administrative forms either through AIS or the registrar’s office website.
Collects, analyzes and synthesizes graduate student data, making recommendations relevant to graduate student affairs programming and activities.
Assists with college events and committees related to graduate education.

Announces, collects, monitors, and reviews graduate fellowship appointment forms.

20% Support of CANR Office of Academic and Student Affairs (OASA)

Works cross-functionally with other student affairs staff to help ensure the smooth operations of the academic support services in CANR.
Participates on committees, as required, to track and monitor student professional and personal conduct.

Works closely with unit staff on processing of graduate fellowships, assistantships, and travel support.
Supervision of student workers.

Unit Specific Education/Experience/Skills

Knowledge equivalent to that which normally would be acquired by completing a bachelor’s degree in a field related to the area of employment; one to three years of related and progressively more responsible or expansive work experience with student recordkeeping systems and/or enrollment management; experience with word processing, database and/or spreadsheet software; or an equivalent combination of education and experience.

Desired Qualifications

Knowledge of University policies and procedures; experience and knowledge of graduate programs (e.g., final degree certification process, guidance on course and program requirements, funding mechanisms, etc.). Experience with Slate, Campus Solutions, Registrar’s Office Forms Menu, Degree Navigator, ESAF, GradAudit, Microsoft Excel and Word, Qualtrics or MS Forms.

Experience with granting agencies, grant writing and submission. Strong customer service and interpersonal skills for effective communication with faculty, staff, and students; highly organized; problem solver; confidentiality; dependability; ability and willingness to adapt to a changing environment; ability to multi-task and focus with frequent interruptions and ability to meet deadlines; prioritize; event planning and coordination of logistics; self-motivated and innovative thinker with the ability to work effectively in a team environment.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume, cover letter, and 3 professional references

Work Hours

STANDARD 8-5

Website

https://www.canr.msu.edu/academics/office-of-academic-and-student-affairs/

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends on 3/14/2023 at 11:55 PM

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About Michigan State University

Spartans work every day to advance the common good in uncommon ways.Together, we tackle some of the world?s toughest problems to find solutions that make life better?from alternative energy to better food safety to breakthrough medical and environmental applications achieved through rare isotope research.We teach. We explore and we discover. We collaborate and lead. We innovate, inspire, and empower. We achieve our potential and create circumstances that help our students and others achieve theirs.We're good at it, and we've been at it for more than 150 years.The nation?s pioneer land-grant university, MSU began as a bold experiment that democratized higher education and helped bring science and innovation into everyday life. The revolutionary concept became a model for the nation.Today, MSU is one of the top research universities in the world?on one of the biggest, greenest campuses in the nation. Home to nationally ranked and recognized academic, residential college, and service-learning programs, we?re a diverse community of dedicated students and scholars, athletes and artists, scientists and leaders.In ways both practical and profound, we work to create a stronger, more sustainable, and more hopeful future for all.

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