Indiana University Purdue University Indianapolis (IUPUI)
Location: New Albany, Indiana,
Internal Number: 305298
APPLIED RESEARCH (SE-AREC-IUSEA)
The Applied Research and Education Center (AREC) is an outreach service of Indiana University Southeast. The Center brings the research skills and expertise of the academy together with the practical knowledge and experience of local agencies to help organizations improve programming and services that benefit the community. The AREC brings current data and research to bear on issues that face our region in order to help local leaders make informed decisions and develop programs that can best meet area needs.
AREC is a fee-for-service operation of IU Southeast. Fees support student service learning in our Center and cover research related expenses including travel, administrative costs, supplies, and hardware and software needed to provide research services and products.
Office Assistant to the Director of the Applied Research and Education Center (AREC) and Office of Community Engagement (OCE).
Performs administrative duties, manages project management system with attention to tracking project costs against project budgets, monitors department's monthly statements, submits receipts, orders office and project supplies, manages software subscriptions, logistics and payment for conferences, travel, and services related to AREC projects and OCE events. Duties include, but are not limited to purchasing, filing, duplicating, word processing, creating flyers and invitations, and communicating in person, by phone, and by email.
Maintains calendar; schedules appointments; arranges meetings; prepares and types correspondence; answers phone and responds to inquiries by answering questions and making referrals to appropriate office or individual.
Submits receipts for purchases to accounting services.
Prepares purchase orders for supplies and materials for office use; type and prepare other forms used by department.
Processes necessary financial documents, including but not limited to disbursement vouchers, accounts receivables.
Develops and maintains database structures for projects and costs, student hours and grant expenses.
Maintains calendar of expected project revenue as supplement to accounting services reports.
Maintains organizational, project, and grant proposal calendars.
Updates operations and student manuals as needed.
Assists in hiring process for hourly students.
Complies with the Family Education Rights and Privacy Act (FERPA) and other data confidentiality requirements.
Assists in coordination of AREC and OCE activities.
Submits requests for updates to AREC and OCE websites.
Assists in preparing travel arrangements and filing travel reimbursements for Director.
Submits work orders for facilities and technology issues that may arise.
Performs other related duties incidental to the work described as required.
Associate degree or a minimum of 2 years of college coursework
2 years of office experience
Knowledge and skills in database management, Microsoft Word and Excel
Ability to work with a diverse group of people
Organizational skills with ability to prioritize tasks based on organizational priorities
Proven orientation toward quality service
Willingness to learn Smartsheet--spreadsheet driven software
Positive attitude toward and respect for college students.
Ability to maintain positive and respectful relationships with the many IU Southeast offices that support our work and are part of our campus team
Experience with SmartSheet or other project management/workflow software
Experience with Indiana University Southeast systems
Working Conditions / Demands
This role requires the ability to move up to 20 pounds. This position involves sedentary work such as remaining stationary for extended periods of time.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator.See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at firstname.lastname@example.org or by visiting IUPD.
About Indiana University Purdue University Indianapolis (IUPUI)
IUPUI, a partnership between Indiana and Purdue universities, is Indiana’s urban research and academic health sciences campus.IUPUI’s mission is to advance the state of Indiana and the intellectual growth of its citizens to the highest levels nationally and internationally through research and creative activity, teaching and learning, and civic engagement.By offering a distinctive range of bachelor’s, master’s, professional, and Ph.D. degrees, IUPUI promotes the educational, cultural, and economic development of central Indiana and beyond through innovative collaborations, external partnerships, and a strong commitment to diversity.