Career Center

Administrative Officer 3 (7377U) - 50104 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

The Chemistry Department provides the opportunity to obtain a thorough knowledge of all fields of chemistry. We offer lecture courses in inorganic, organic, and physical chemistry, plus many more specialized courses including analytical, nuclear, and biophysical chemistry and chemical biology. Laboratory experience is provided in inorganic and organic synthesis, analytical methods, physical chemical measurements, spectroscopy, biochemical engineering, and chemical methods in nuclear technology.

Instructional Support Administration (ISA) members are responsible for the administrative support of both lab and theory courses. Staff members enable the smooth delivery of courses by helping instructors with both administrative and practical aspects of course delivery.

The Chemistry Instruction Program Coordinator oversees the day-to-day logistical support for the non-laboratory instructional activities, as well as working with stakeholders within and without the department to develop new programs and activities in Chemistry Instruction. Activities include strategic planning in finance and human resources and may also include IT, facilities or student services. General management includes long and short-range strategic planning in determining the mission and directing all activities of multi-disciplinary departments.

Application Review Date

The First Review Date for this job is: 03/17/2023.

Responsibilities

Under the supervision of the Lead Instructional Support Supervisor, manages the non-laboratory aspects of instructional support in the Department of Chemistry.

• Directs full range of non-lab course administrative services.
• Set policy for enrollments in all courses and reallocates resources to optimize enrollments.
• Serve as primary contact for course management, and provide excellent customer service.
• Projects future enrollment needs and develops and drives plans for changing enrollment needs

Administrative operations include budgetary financial management, human resources, IT, facilities, and student services.

• Develops and prepares budgets and financial reports for funding which may be complex.
• Formulate annual budgets for the non-laboratory aspects of the Instructional Unit, including GSI orientation, course expenditures, Lecturer and ASE salaries, and other aspects of instruction as needed.
• Prepare long-range projections to include allocations, income, and expenditures for operations.
• Determine fiscal operating policies and procedures for the ISU.

Lead fundraising efforts by working directly with CoC Development office, UC Extension, or external programs.

• Identify high-impact projects, analyze, and make recommendations to Faculty and Department Manager for best programs to pursue to support both prestige and revenue generation.

Oversee hiring and management of work study students and ASEs. Consults with ISU supervisor, enrollment, advising, and other stakeholders to determine course staffing needs.

• Works with Department's Graduate unit to ensure instructional support requirements are met.
• With input from the course instructors, the department office, and chair, assigns graduate student instructors to courses for Fall and Spring semesters, and for Summer Sessions.

Administer all activities concerning GSIs, Teacher Scholars and Work Study students.

• Train graduate students, and work study students on various programs and equipment for the non-lab instruction related activities.
• Coordinate technical and administrative group meetings.

Works with Faculty, staff, and students to develop new instructional programs in the unit.

• Plans and projects financial and logistical needs independently for implementation of new programs.

Assists in the design and drafting of organizational website content.

Support the Instructional Support Unit and the College with projects related to the Curriculum Committee (course development) and GSI support.

May supervise a small staff of student assistants.

Required Qualifications

• Thorough knowledge of and/or can quickly learn University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
• Understands and/or can quickly learn Chemistry-specific needs for instruction and Berkeley Chemistry curriculum.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Solid knowledge of and/or can quickly learn common University-specific computer application programs.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.
• Bachelor's degree in related area and/or equivalent experience/training.

Salary & Benefits

This is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for full UC Benefits.

For information on the comprehensive benefits package offered by the University, please visit the University of California's https://www.google.com/url?q=http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html&source=gmail&ust=1674324686328000&usg=AOvVaw2GpIWYW1GodaOMhx7gsK4r' href='https://apptrkr.com/get_redirect.php?id=3968673&targetURL=http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html' style='font-variant-ligatures:normal; text-align:start; white-space:pre-wrap; color:blue; text-decoration:underline' target='_blank'>Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $74,300.00 - $92,000.

How to Apply

• To apply, please submit your resume and cover letter.

Other Information

• This is not a visa opportunity.
• This position is eligible for up to 100% remote work.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.



For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=50104&PostingSeq=1









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