Graduate Recruitment and Student Engagement Coordinator (Admissions Assistant)
Indiana University Purdue University Indianapolis (IUPUI)
Location: Bloomington, Indiana,
Internal Number: 305259
SCHOOL OF PUBLIC HEALTH - BLOO (BL-SPHB-IUBLA)
Located on the flagship campus of the Indiana University system, SPH-B has more than 2500 enrolled undergraduate and 380 graduate students, 200 faculty, and 95 staff in five departments (Applied Health Science, Environmental and Occupational Health, Epidemiology and Biostatistics, Health & Wellness Design, and Kinesiology). We are in a period of profound growth, as we have hired more than 30 new tenure-track faculty in the last three years. Indiana University is a member of the prestigious Association of American Universities (AAU). The city of Bloomington offers the feel of a college town with the amenities of a large city. From off-Broadway plays and musicals and the LOTUS World Festival of Music to quick access to 250,000 acres of public recreation lands and a reasonable cost of living, Bloomington offers much to all. As SPH-B continues its rapid research expansion, there has not been a more exciting time to join the school.
Leads existing bi-weekly information sessions and broadens the scope of these sessions to include faculty features and topic-based presentations.
Creates and procures promotional materials for recruitment fairs and graduate student onboarding events.
Develops external student engagement efforts by assisting with recruitment fairs and CRM email campaigns.
Coordinates admissions and recruitment events, including preview days, individual visit requests, and new student orientation.
Assists with collecting recruitment-focused website content updates from academic departments.
Helps manage inquiries and applications as needed during peak application season.
Oversees the processing and evaluation of all applications for admissions into that school and accompanying material, such as transcripts, to determine eligibility.
Maintains records and databases of applications; updates and purges as necessary; gathers and collates information from records and prepares reports.
Reviews applications for completeness, contacts applicants for any missing information or to resolve discrepancies, and obtains any necessary information from other sources.
Schedules and oversees any applicant interviews.
Makes recommendations regarding admissions and financial aid decisions; contacts applicant regarding the decision on the admission application.
Responds to phone and email inquiries on admissions process and status of applications; may assist in the design of recruiting events and materials.
Counsels potential students regarding courses and grades required for admission.
May supervise temporary staff in the admissions office; monitors and evaluates job performance.
Maintains files and databases on students admitted into the school; generates reports based on this information.
May take on escalated and complex issues; may provide guidance to other admissions staff.
High school diploma or GED
4 years of office or related experience
Combinations of related education and experience may be considered
Proficient communication skills
Maintains a high degree of professionalism
Demonstrates time management and priority setting skills
Demonstrates a high commitment to quality
Possesses flexibility to work in a fast paced, dynamic environment
Highly thorough and dependable
Possesses a high degree of initiative
Ability to build strong customer relationships
Commitment to working with people of diverse backgrounds
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
For full-time staff employees, Indiana University offers a wide array of benefits including:
Multiple plan options for medical insurance
Health Savings Account with generous IU contribution
Life insurance, LTD, and AD&D options
Base retirement plan contribution from IU, subject to vesting
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator.See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at email@example.com or by visiting IUPD.
About Indiana University Purdue University Indianapolis (IUPUI)
IUPUI, a partnership between Indiana and Purdue universities, is Indiana’s urban research and academic health sciences campus.IUPUI’s mission is to advance the state of Indiana and the intellectual growth of its citizens to the highest levels nationally and internationally through research and creative activity, teaching and learning, and civic engagement.By offering a distinctive range of bachelor’s, master’s, professional, and Ph.D. degrees, IUPUI promotes the educational, cultural, and economic development of central Indiana and beyond through innovative collaborations, external partnerships, and a strong commitment to diversity.