Business Title: Administrative Assistant | College of Medicine
Employee Type: Classified
Job Family: Civil Service and Non-Permanent - OT Eligible
Summary of Duties:
The Administrative Assistant role is responsible for providing a range of complex and confidential administrative assignments under the direction of the Administrative Manager for the Office of Admissions, Student Affairs, and Alumni Engagement (OASAAE). The role will support the Dean's, Director's, and staff members of the office.
Duties may include but are not limited to providing administrative support; maintaining open communication and collaboration among internal and external constituents; preparing correspondence, reports and/or presentations; schedule; making travel arrangements; special event and project coordination/execution; assisting with the preparation of grants/contracts; budget maintenance and oversight and assisting in administrative problem solving.
Represents the department in positions requiring a high degree of tact, diplomacy, and confidentiality. Under the direction of the Administrative Manager, performs the day-to-day office support activities including the maintenance of financial and personnel records.
Essential Job Functions:
55% Administrative Support for OASAAE
20% Personnel and Position Processes
20% Special Projects
One year of experience as an Administrative Assistant 1 OR a Bachelor's degree in business administration, public administration, or closely allied field and two years of responsible office experience at the senior clerical level or higher. Clerical or office work experience may be substituted for education on a year-for-year basis. Graduate study may substitute for experience on a year for year basis.
Computer software skills, including the ability to use office software, such as databases, spreadsheets, and word processing.
Demonstrated working knowledge of policies and procedures in a complex academic institution or similar complex organization.
Ability to work flexible hours, including evening and occasional weekends.
Works professionally and collaboratively across the Unit, Office, and College contributing to a positive working culture.
Professional working experience in a higher education environment.
Experience in handling personnel administration.
Area/College: Elson S. Floyd College of Medicine Department Name: Office of Admissions, Student Affairs, and Alumni Engagement (OASAAE) City, State, Zip: Spokane, WA 99202 Department Link:https://medicine.wsu.edu/
Monthly Salary: Range 37 $3,024 to $4,013 (Step A - M) | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
This is a Permanent position. Screening Begin Date: February 14, 2023; position will remain open until filled
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions: Applicants must upload the following documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
External candidates, please upload all documents in the 'Resume/CV' section of your application. Internal candidates, please upload all documents in the 'Resume/Cover Letter' section of your application. - Resume (Required) - Cover Letter (Required)
Applicants are required to include contact information for professional references within the application.
Time Type: Full time
Position Term: 12 Month
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or email@example.com.
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