Who We Are We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development. We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice. We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage. We value our internal and external partnerships as vital drivers of the ambitious goals we pursue. We celebrate and take pride in the following:
Named one of the "Most Promising Places to Work in Student Affairs" by Diverse Magazine.
Serving a highly diverse student body (click here for more information).
Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility.
Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life.
Required Qualifications (as evidenced by an attached resume): Bachelor's degree (foreign equivalent or higher) in hand by December 2022. Two (2) years of full-time work experience (part-time student experience may be prorated to meet the full-time experience requirement). Experience within college administration, college career services, academic advising, student affairs, leadership of college interns, recruitment or related field.
Preferred Qualifications: Master's degree (foreign equivalent or higher degree) in hand by December 2022. Experience providing career or academic coaching to a college population. Experience working with diverse populations. Experience with Stony Brook University curriculum and academic policies. Demonstrated frequent use of technology applications, such as Peoplesoft, SOLAR, Blackboard, Navigate, Microsoft Office Suite, Google Drive, and/or Qualtrics. Experience using back-end databases such as corporate applicant tracking systems, advising, or career services databases.
Brief Description of Duties: The Experiential Learning & Internship Coordinator provides administrative support for experiential learning initiatives and programming for the campus. In collaboration with campus partners, the ELI Coordinator supports the infusion of experiential education and career development elements into student experiences across campus. The selected candidate will have excellent customer service and interpersonal skills, exercising strong organizational and time-management skills with exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem-solving.
Liaison Work with Academic & Administrative Departments
Assist faculty & staff with integration of experiential learning components into the curriculum and co-curriculum. Proactively collaborate with faculty and staff to identify employers offering experiential opportunities, with an emphasis on opportunities for international students. Support departmental strategy for employer outreach in generating new internships, project-based learning. Assist in the preparation of grant applications to support experiential learning. Process academic internship registration. Work with instructional designers to develop experiential education modules and workshops for faculty and staff. Assist in the development metrics to measure experiential learning outcomes/impact. Provide support to the Experiential Education Advisory Committee. Create recognition opportunities for faculty and students engaged in experiential education.
Direct Client Service/Career Coaching
Provide individual and group career coaching and advisement for undergraduate and graduate students. Topics include self-assessment, career research, personal branding, resume, online presence, internship search strategies, networking, interview preparation, salary negotiation, acculturating into the US workplace. Work with students to design experiences that will help them develop career readiness competencies and synthesize experiences with their coursework. Utilize multiple methods of service delivery, including F2F and virtual. Create training materials, facilitator guides, participant guides, experiential learning activities, role-play scenarios. Empower students to integrate their classroom education with experiential opportunities leading to a lifetime of career achievement. Serve as a resource for students seeking advice about career pathways and professional development across career communities and industry sectors.
Coordination of EXT internship program
Coordinate all details of student participation in the EXT internship and related experiential programs. Ensure timely collection of placement data and learning outcomes and enrollments in EXT courses and attendance at EXT Orientation, review of student progress, and end of term assessments. Assist in marketing the program. Provide logistical support for employer-student events, including job & internship fairs, networking meet-ups, virtual and others. Staff events that occur in the evenings and on weekends.
Information and Data Management
Prepare, enhance and maintain digital resources and website for students, faculty, and employers. Assist with the promotion and highlighting of student experiences. Review, approve, and promote experiential opportunities posted in our recruitment system. Collect data to track impact of students' experiences and assess achievement of learning outcomes and career readiness competencies. Create reports and presentations using Excel, Qualtrics, PowerPoint & other tools.
Other duties or projects as assigned as appropriate to rank and departmental mission.
Evening and weekend work will be required at times.
Special Notes: This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.
This position is eligible for $3,026 UUP annual location pay, paid biweekly.
THE FOLLOWING PARAGRAPH ONLY APPLIES TO POSITIONS THAT MAY COME IN CONTACT WITH PATIENTS. In response to the New York State Department of Health (DOH) regulation requiring Hospital and Nursing Home personnel to be fully vaccinated against COVID-19, candidates selected for positions which may be affiliated with or interact with employees of Stony Brook University Hospital (SBUH), the Health Science Center Tower or the Long Island State Veterans Home (LISVH) if not already vaccinated, must be fully vaccinated or obtain the first dose of the vaccine within three (3) calendar days of acceptance of conditional job offer and must obtain any subsequent doses in accordance with the DOH vaccine protocol. Candidates who are partially vaccinated, but not yet fully vaccinated, must complete their vaccination series within three (3) calendar days of job offer or in accordance with vaccine manufacture protocol, whichever comes later. The regulation also allows for limited exemptions with reasonable accommodations, consistent with applicable law.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewedhere.
Visit ourWHY WORK HERE page to learn about the total rewards we offer.
Official Job Title:Career Planning and Development Associate
:Administrative & Professional (non-Clinical)
Department/Hiring Area:Career Center
:Day ShiftShift Hours:8:30 a.m. - 5:00 p.m.
Posting Start Date
:Jan 5, 2023
Posting End Date
:Feb 5, 2023, 4:59:00 AM
Salary:Commensurate with experience within the range of $51,000-$53,000
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.