Boston College Introduction
Location: Chestnut Hill, Massachusetts
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.Job Description
Summer Housing & Transitions Assistant
About Boston College and the Office of Residential Life
Boston College is a Division One university with approximately 9,200 undergraduate students (7,600 residential), located on 118 acres in Chestnut Hill, Massachusetts, a beautiful suburb seven miles from the center of Boston. Founded by the Society of Jesus in 1863, Boston College has strong Jesuit Catholic educational values, which are used as a foundation for our work with and care for students.
The mission of the Office of Residential Life is to create a respectful, healthy, and safe living community for our residents. We are committed to integrating the Ignatian tradition into the formation of each student by connecting their intellectual, ethical, religious, and spiritual lives through a myriad of programs and services. Our role in this formational development is achieved by promoting the academic mission, encouraging responsible and ethical behaviors, engaging residents in conversations regarding diversity, and creating safe, well-managed learning environments where students can seek the greater good.
Under the leadership of the Associate Vice President and Director of Residential Education and Director of Operations, the department consists of 40 professional staff members, 22 graduate positions, 192 RAs, and 20 additional student employees.
Basic Function and Responsibility
The Summer Housing & Transitions Assistant collaborates with the Assistant Director, Transitional Housing and Business Operations to support Boston College's summer housing portfolio and coordinate the successful opening and closing of the residence halls during transition periods. This role is charged with providing a positive experience for summer students, Pine Manor Institute participants, domestic and international conference guests, and Jesuit conference groups. This staff member assists in the recruitment, interviewing, hiring, and management of summer student and graduate staff. This position assists in all activities related to the coordination of the Summer Housing and Conference program, including key/access management, procurement, and budget management, welcome center supervision, room/building preparations, and other customer service needs.
This position assists with management of the opening and closing of residence halls for the Fall, Spring, and Summer sessions, including the daily correspondence and data for all early arrivals and extensions. This role serves as part of the administrative support team for the department, including answering telephones, taking messages, responding to various shared email accounts, and indirectly supervising 10-12 front desk student staff.
Primary Areas of Responsibility
- Effectively communicate with students, families, guests, and campus stakeholders about operational processes related to summer housing and transitions via email, phone, and in meetings.
- Assist with the coordination and execution of the opening and closing of the residence halls, including correspondence and data tracking for all early arrivals and housing extensions at the beginning and end of the Fall and Spring semesters.
- Collaborate with campus partners, including but not limited to BC Police Department, Facilities Management, Parking & Transportation, Information Technology and other offices, to ensure the preparation and readiness of the residence halls for summer guests and hall openings.
- Coordinate the recruitment, interview, selection, and training process for all summer staff positions. Assists with the overall supervision and management of 140 summer staff employees.
- Directly supervise and oversee the daily management and operations of a summer student staff group.
- Procure supplies for summer operations and assist with the management of the summer operations budget. Ensure accurate records and thorough audit of all supplies (linens, toiletries, staff uniforms, access cards, etc.)
- Learn and gain excellent working knowledge on the use of StarRez (housing system) for summer housing, camps, and conference management, student applications, and the tracking and reporting of housing data.
- Train the Summer Resident Directors and Graduate staff on summer operations policies and procedures.
- Serve in a summer on-call rotation with other staff members to respond, document, and independently create solutions for issues of building, student, or group safety.
- Provide departmental administrative support which includes answering telephones and taking messages, responding to various shared email accounts, and indirectly supervising 10-12 front desk student staff
- This position entails some evening and weekend overtime.
In order to create a more inclusive community within the Division of Student Affairs, each staff member is expected to support division and university-wide initiatives, staff events, and serve on committees as needed.Requirements
Full-Time Equivalent Hiring Range: $39,900 to $49,850; salary commensurate with relevant experience.
- A Bachelor's Degree is strongly preferred.
- Comprehension and appreciation of the Jesuit values and mission, and the traditions and heritage of Boston College.
- Demonstrated knowledge and commitment to issues of equity, diversity, and inclusion.
- Strong leadership, communication, critical thinking, and interpersonal skills.
- Ability to work in a fast-paced, higher education environment.
- Excellent computer skills required, including working knowledge of Microsoft Office applications.
- Experience with databases or housing management software (StarRez) is preferred.
- Ability to work some evening and weekend overtime.
- Valid driver's license required.
- Must be able to lift, carry, and move items weighing up to 50 lbs.
Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:
- Tuition remission for Employees
- Tuition remission for Spouses and Children who meet eligibility requirements
- Generous Medical, Dental, and Vision Insurance
- Low-Cost Life Insurance
- Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
- Paid Holidays Annually
- Generous Sick and Vacation Pay
- Additional benefits can be found on https://www.bc.edu/employeehandbook
Boston College conducts pre-employment background checks as part of the hiring process and requires all employees to be fully vaccinated for COVID-19. Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/offices/diversity.
Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.