Career Center

Exhibitions and Events Coordinator, College of Architecture, Art, and Planning

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

College Description:

The College of Architecture, Art, and Planning (AAP) is home to more than 900 students, approximately 120 visiting and full-time faculty dedicated to the study of the art and science of the built environment, and about 60 staff members. A small and vital college in one of the nation's foremost research universities, Cornell AAP has educated many of the most influential theorists and practitioners in the country. We are committed to the belief that architecture, art, and planning are simultaneously intellectual and material practices, and that leadership in cultural production demands both expertise in a specific discipline and wide knowledge in the liberal arts.

Cornell's Ithaca campus is the physical and academic center for Cornell AAP, but given the global nature of our interests, the college has extended its reach to include permanent programs in the historic center of Rome, Italy and in what was traditionally known as lower Manhattan's financial district area in New York City. The departments offer additional extensive opportunities for international study across the globe. In Ithaca, the college spans five buildings, including Milstein Hall, historic Sibley Hall, an 8,000-square-foot digital and analog shop facility and the Fine Arts Library in Rand Hall, Tjaden Hall, and the landmarked Foundry building.

Position Summary:

The Exhibitions and Events coordinator supports a variety of units and their stakeholders (Office of the Dean, Office of Communications, Office of Alumni Affairs and Development, Office of Student Services) to plan and deliver events and exhibitions for Cornell AAP.

The role supports approximately 20+ AAP events per year (see below details about the types of events); and also manages 2 AAP galleries (John Hartell Gallery and Bibliowicz Family Gallery) which involves coordinating the proposal requests, managing the scheduling of approximately 10 exhibitions a year, with implementation managed directly by the owner of the exhibition (faculty, student or staff).

For the AAP events and exhibitions;

• Perform a variety of tasks depending on the department's needs, from conception of the event, communications to the invitees, logistics to manage, set-up, coordinating catering, overseeing and working at the event
• Event programming includes college events such as book launches, social events, lectures; alumni affairs and development events in partnership with other units of the college; and college recurring functions including Commencement, family weekend, December recognition ceremony in support of AAP Student Services and other units

For the management of the 2 AAP galleries;

• The role coordinates logistics for AAP exhibitions and general maintenance of both AAP galleries. Maintains gallery calendars, tool and supply closets, prepares necessary equipment and tools for exhibitions, assists with production such as framing and printing, and is available for installation and deinstallation of shows as needed. Manages communication process with exhibitors, including contractual and logistical matters.
• Tracks details related to each event and exhibition as well as total student work hours.
• Hires and supervises student workers (generally a pool of 6).
• Manages the day-to-day operation of the Bibliowicz Family Gallery, and John Hartell Gallery.

For each of the projects, the role supports maintaining the budgets (cost tracking, aligning with budgets, making cost savings when possible, etc.)

The role reports to the Director of Communications, and has a dotted line to the Executive Staff Assistant, Office of the Dean. The role will be accountable to each unit stakeholder to fulfill the objectives of the task set by them.

Required Qualifications:

Trade/Technical/Vocational school degree and up to 2 years of relevant experience or equivalent combination.

Experience organizing exhibitions and events from concept to production.

Excellent judgment, communication, and public relations skills required, as well as strong organizational, detail management, and follow-through skills.

Ability to develop effective working relationships with key faculty and staff. Flexibility in adapting plans consistent with changing needs. Ability to respond quickly and effectively to multiple priorities and situations. Able to work a flexible schedule that may include evening and weekend work.

Preferred Qualifications:

Bachelor's Degree in Art, Art History, or Architecture preferred.

Experience in a museum or gallery setting and art handling experience is beneficial.

Knowledge of Cornell University and the surrounding community is helpful.

Graphic design skills, visual sensibilities: proficiency in Microsoft Office suite and graphic design software such as Adobe InDesign, Photoshop, and Illustrator.

There is no visa sponsorship for this position.

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Job Titles and Pay Ranges:

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience.

• Education level to the extent education is relevant to the position.

• Unique applicable skills.

Current Employees:

Online Submission Guidelines:

Employment Assistance:

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. - 4:30 p.m. to use a dedicated workstation to complete an online application.

Notice to Applicants:

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.