Career Center

Graduate Admissions Specialist (Student Services Professional II)

Job No: 521983
Work Type:
Locations: San Diego
Categories: Unit 4 - APC - Academic Professionals of California, Probationary, Full Time, Student Services, On-site (work in-person at business location)


Position Summary

Enrollment Services comprises Undergraduate and Graduate Admissions, Office of the Registrar, Prospective Student Services, Class Schedule, and Communications. Enrollment Services implements SDSU enrollment management policies and provides services to students from their initial point of interest in SDSU to their graduation.

Under the general direction of the Assistant Director of Graduate Admissions, the incumbent will determine admission eligibility for graduate, post-baccalaureate and certificate applicants (domestic and international) through records/transcript evaluation and communication with applicants, faculty and other institutions as appropriate. The incumbent will also be responsible for handling admission processing duties such as reconciling fatal application errors, determining residency classification and reviewing admission processing reports on a daily basis to assist the Assistant Director with reconciling application processing errors and identifying workflow issues.

The incumbent reviews SDSU policies and procedures as defined by Title V, the CSU Chancellor's Office and the SDSU Graduate Council to process and route applications for review to the academic departments and the College of Graduate Studies. Reviews unit processes and identifies deviations from policies and procedures.

For more information regarding Enrollment Services, click here.

This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday-Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The individual hired into this role will work on campus at SDSU in San Diego.

Education and Experience

Equivalent to graduation from a four year college or university in one of the behavioral sciences, public or business administration or a job- related field. Specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.

Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of the professional experience

Preferred Qualifications

• Prior experience working in admissions, advising or student services at a college or university setting.
• Experience using a student information system at a college or university (PeopleSoft/Campus Solutions).
• Experience reviewing transcripts and calculating grade point averages.
• Ability to prioritize, manage and complete multiple tasks effectively with a high level of efficiency and efficacy.
• Demonstrated excellent organizational skills, attention to detail, professional demeanor, and interpersonal communication skills.

Specialized Skills

• Two years professional work experience in a university setting in admissions, advising, evaluations or other student service-related offices.
• Experience interpreting and effectively explaining admissions policies governing a public or private university in person, on the phone or via email.
• Strong verbal and written communications skills; with the ability to communicate professionally and effectively at all organizational levels, and with diverse ethnic and cultural constituents.
• Proficiency using Microsoft Office (Word, Excel, Outlook).

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $4,610 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $4,610 -$6,556 per month.

SDSU Vaccine Policy

The California State University has established a policy requiring faculty, staff, and students accessing campus facilities to be immunized against SARS-CoV-2, the virus that causes COVID-19. To access the SDSU campus, you must be fully up to date with your COVID-19 vaccinations, including a booster if you are eligible for one, or request a medical, religious, or off campus exemption, as applicable.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on January 17, 2023. To receive full consideration, apply by January 16, 2023. The position will remain open until filled.

The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Michelle Puentes at [email protected].


Advertised: Dec 19, 2022 (2:35 PM)
Applications Close: Open until filled

To apply, visit https://careers.sdsu.edu/en-us/job/521983/graduate-admissions-specialist-student-services-professional-ii







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