Career Center

Job Description:

Job Summary:

Serves as the primary liaison between the department, students, and the College for undergraduate affairs and manages the departmentâ™s archives for faculty and student affairs. Provides general office and event planning support to Student Affairs and Faculty Affairs administrators.

Responsibilities

• Undergraduate Affairs: Oversees communications with undergraduate Anthropology majors and minors via listserv, website and social media; tracks academic progress and maintains relevant records inhouse and in university software systems; coordinates with the Student Affairs Administrator, the College, and the Departmentâ™s Director of Undergraduate Affairs to address program needs; advises undergraduates on procedural matters and assists them with problem solving; develops initiatives to attract undergraduates to the Anthropology curriculum.

• Organizes department archives and current filing systems, including digitizing older records and planning for de-accession, donation, or repatriation per FERPA and other relevant laws and regulations.

• Prepares spreadsheets, Google Forms, and other documents to support Student and Faculty Affairs.

• Administrative support for student events (planning, room scheduling, communications and logistics, food set-up/clean-up).

• Provides general office support (reception, maintaining office supplies and equipment, mail distribution and on-campus errands, etc.) as needed.

Competencies

• Strong organizational skills and attention to detail.

• Excellent communication and interpersonal skills.

• Ability to work independently and perform creative problem-solving.

• Some flexibility is available in scheduling; however, in-person and in-office work is the expectation.

Education, Experience, or Certifications:

Education:

• Bachelor of Arts required.

Experience:

• One year relevant experience required.

Technical Knowledge or Skills:

• Essential: proficient in Microsoft Word and Excel, Adobe Acrobat Professional, Google Workspace.

• Helpful: knowledge of major university software systems (AIS, Interfolio, Canvas, etc.).

Working Conditions and Physical Requirements:

• Standard office environment.

Required Documents:

• Resume / CV

• Cover Letter

• References (3)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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