Career Center

Assistant Director for Outreach & Partnerships (HEa) - CUNY Institute of Mexican Studies

Job ID

Location

Lehman College

Full/Part Time

Full-Time

Regular/Temporary

Regular

POSITION DETAILS

Under the general supervision of the Deputy Director the Assistant Director for Outreach & Partnerships (ADOP) of the CUNY Mexican Studies Institute (CUNY MSI) will provide administrative and program support to this administrative and academic institute, by coordinating department operations and assisting in its management. The ADOP will assist in developing and implementing plans and goals for the Institute, work closely with the Academic Director, Deputy Director, Assistant Director for Finance Operations & Finance, and Assistant Director for Academic & Student Services. Work with the Director and Deputy Director to coordinate and supervise daily operation, and ensure compliance with regulations and internal policies. The ADOP will be responsible for creating schedules, assigning, training, and supervising staff members, interns, and volunteers.

In addition, the ADOP will be responsible for overseeing the Institute???s Media Relations, the Educational Opportunities Initiative, and Alumni Relations operations and management of its budgets, and preparing and generating financial reports on a regular basis to different stakeholders. The Assistant Director for Outreach & Partnerships should be able to prepare complex statistical reports and related charts and graphs. Be able to draft grant proposals, to procure funds from different City Agencies, and International Foundations.

Other duties will include but are not limited to the following:

• Oversee the Educational Opportunities Initiative, Media Relations, and Alumni Relations
• Assist in the supervision of the CUNY MSI staff
• Assist in researching and writing for the various grants funded by the city, state and other sources
• Aid with major events such as Annual Conference, symposia, workshops, etc.
• Demonstrate ability to apply a sound knowledge of best practices related management of files and records, including preservation and protection (familiarity with FERPA guidelines)
• Responsible for the facilities reservation of sites for workshops throughout CUNY, CBOs, and Mexican Consulate
• Developing, implementing, and maintaining strategic vision for increasing the presence of the Institute throughout New York City
• Creating new and maintaining current partner relationships
• Evening hours and some weekends are required

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required, Master's preferred.

Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.

These professional and business core competencies are highly preferred:

• Demonstrated experience in student management and development in a higher education environment with diverse student populations required
• Strong presentation, verbal and interpersonal skills to successfully work with and present to diverse stakeholders in both English and Spanish
• Strong work ethic, character and personal integrity when dealing with sensitive documents
• Detail oriented with strong organizational, writing and editing skills in English and Spanish
• Experience supervising office staff; demonstrated ability to work as a team player
• Ability to work well in student-centered, time-sensitive, dynamic and responsive office
• Computer proficiency using standard office software programs and applications
• Familiarity with PeopleSoft/CUNY First management of requisitions
• Bookkeeping and advance MS Excel knowledge
• Fully bilingual Spanish/English

CUNY TITLE OVERVIEW

Provides administrative and program support to an administrative or academic department.

• Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.
• Works with appropriate offices related to personnel recruitment, expediting search activities
• Research coordinates and organizes materials for key events such as promotion and tenure reviews.
• Supervises and trains support staff and student workers.
• Manages budget and coordinates purchasing, accounting, and payroll.
• Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.
• Performs related duties as assigned.

Job Title Name: Administrative Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary: $52,267 per year

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

Health Plan Coverage for Employees Hired on or after October 1, 2022 City of New York employees and employees of Participating Employers and their eligible dependents hired on or after October 1, 2022 will only be eligible to enroll in the EmblemHealth HIP HMO Preferred Plan and must remain in the HIP HMO Preferred Plan for the first year (365 days) of employment.

After 365 days of employment, the employee will have the option of either remaining in the HIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365th day period.

If a new health plan is selected, the new plan will be effective on the 366th day.

Only after the 365th day can the employee participate in any Annual Fall Transfer Period. An employee who needs

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information).

CLOSING DATE

Search reopened. Review of resumes will begin immediately and will continue until a candidate has been identified.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

About Lehman College (CUNY)

The Lehman College campus is located in Bronx, New York and is a Senior College within the City University of New York (CUNY) system. Lehman is the only senior college of The City University of New York (CUNY) located in the Bronx and is recognized as a Hispanic Serving Institution (HSI). Lehman serves a diverse population of more than 14,000 undergraduate and graduate students. The College serves mainly undergraduate students preparing them for employment, the professions and further study. Service to the college, university and community is part of the mission as is a clear commitment to student engagement including advisement. Opportunities are available for faculty development and travel awards. Lehman College and CUNY funding is available through competitive grants for scholarship and professional development support.

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