Career Center

Financial Administrator
7502BR
National Technical Institute for the Deaf
NTID Deaf Health Care & Biomedical Science Hub

Detailed Job Description
The Deaf Hub Financial Administrator will be responsible for high-level financial support for the implementation, organization, and sustainability of tasks that support the Deaf Hub. The position provides financial administration of a large and complex portfolio of accounts, including sponsored grants and contracts, subawards, gift accounts, intramural funded projects, research center operating budgets, special projects, F&A accounts, and other funding.

Responsible for developing and administering project and program spending plans and processes through budget management, data analysis and projections, monthly budget reconciliations, reporting, and record retention. Responsible for management of all accounting and personnel transactions, and providing financial and administrative advisement to Deaf Hub faculty, staff, awardees, proponents, recipients, contractors and project participants. Applies strong internal controls for compliance with RIT/NTID policies and sponsor regulations and terms and conditions of the award.

Provides financial services and performs in a lead role in the administration and implementation of funded projects for the Deaf Hub operating budgets, and other assigned accounts:

• Develop plans and programs for spending and management of all fiscal activities in accordance with approved budget. Create budgets with effort planning. Analyze budget data and prepare budget projections for PIs. Meet regularly with PIs and at least quarterly with SPA rep to review and provide guidance on budget status and progress toward meeting project goals.
• Responsible for maintaining budgets and all aspects of finance pertaining to grants and projects. Perform account reconciliation and process journal entries necessary to accurately depict grant spending and appropriately budgeted expenses. Monitor all project accounts and make adjustments as necessary to resolve account deficits and/or issues.
• Work directly with PI's and provide guidance in collaboration with SPA, to ensure funded projects and programs compliance with the terms and conditions of specific sponsored programs and RIT/NTID research policies and procedures, as well as attending to the Deaf Hub researchers' needs. Manage an extensive portfolio of projects for the PIs and the Deaf Hub.
• Administer all financial transactions, including but not limited to contracts, vendor setups, purchase orders, human subject fees, travel expense reimbursements, honoraria, equipment and supplies purchases, invoice payments, stipend payments, tuition remission, payroll changes, journal entries, and cost transfers.
• Continuously serve on ad hoc teams (e.g., website development, search committees) and on other various Deaf Hub and college wide committees.
• Periodically lead one or more special projects or processes, which may include acting as the department's liaison with PI's, senior administrators, or external agencies.

Provide other Deaf Hub departmental administrative services:

• Collaborate with international entities for processing independent contractor contracts, travel, and wire transfers.
• Provide NTID Finance & Budget Office with monthly status reports of spending.
• Follow annual fiscal year-end closing procedures for RIT (June 30) and NTID (September 30).
• Attend Project Initiation Meeting (PIM) for sponsored projects with PI, Sponsored Research Services (SRS) and Sponsored Programs Accounting (SPA).
• Facilitate new account setups and fund transfers for intramural projects. Coordinate the PIM with PIs.
• Facilitate required documentation for SPA, including effort report certifications, participant payments, human subject fee disbursements, cost transfers, journal entries, and project closeouts.
• Maintain essential grant and project files in accordance with sponsor requirements and RIT's record retention policies.
• Maintain knowledge of and ability to interpret sponsor and institutional policies in all areas of financial administration.
• Apply strong internal controls for compliance.
• Assist SPA and PIs to prepare for audits as requested.
• Navigate multiple systems/applications utilized across campus.
• Participate in professional development for annual renewal of Sponsored Programs Accounting & Regulatory Certification (SPARC).
• Attend project team meetings as requested.
• Other duties as assigned.

Provide guidance to Deaf Hub Sr. Staff Assistant with procurement card transactions, review budget assignments, RIT/NTID policies/procedures and compliance issues.
Provide other Deaf Hub departmental administrative services:

Department/College Description
The Deaf Health Care and Biomedical Science Hub (Deaf Hub) aims to improve the healthcare training experience through mentoring students and professionals, to increase universal access in the health system by working with the community of health professionals, and to strive for better health of deaf and hard-of-hearing people informed by research. The Deaf Hub works towards the long-term goal of increasing the number of deaf and hard-of-hearing people entering health care and biomedical science careers.
The Deaf Hub achieves its goals in six categories by:

• Mentoring deaf and hard-of-hearing students interested in a career in health care or biomedical science.
• Supporting the continued success of existing biomedical and healthcare conferences for deaf and hard-of-hearing trainees and professionals.
• Providing professional development and training opportunities for healthcare professionals.
• Improving the health care and biomedical knowledge and sign language skills of American Sign Language interpreter
• Developing health systems employers' awareness of deaf and hard-of-hearing individuals as qualified for a career in health care and biomedical science, including how they can be hired and successfully integrated into the healthcare workforce.
• Supporting the dissemination of accessible content to help healthcare professionals work efficiently with their deaf and hard-of-hearing patients.

More information about the Deaf Hub can be found on their website (www.rit.edu/ntid/deafhub).
More information about the Deaf Hub can be found on their website (www.rit.edu/ntid/deafhub).

Minimum Qualifications
Education/Experience:

• Bachelors degree or equivalent experience in Business Administration, Accounting, Data Processing or related field
• 4+ years experience with business administration, project management, accounting and grants management

Skills:

• Proficiency in a sign language is required, coupled with an ability to communicate effectively with a wide range of DHH individuals
• Ability to:
  • establish and maintain effective working relationships with administrators, faculty, staff and students
  • develop knowledge of, respect for, and skills to engage with people from diverse cultures and backgrounds
  • manage high volume and complex transactions
  • manage multiple projects under tight deadlines
  • interpret policies and apply them for others
• Strong problem-solving skills; ability to analyze information and research a variety of sources to identify and resolve problems/issues
• Independent judgment, strong organization and communication skills and customer service focus
• Excellent time management skills
• Experience working with sensitive and/or confidential information
• Demonstrated knowledge and application of standard budgeting procedures
• Demonstrable experience complying with institutional and governmental regulations, processes and procedures
• Stays current on compliance regulations in all areas of financial administration
• Sponsored Programs Accounting & Regulatory Certification (SPARC) or equivalent training; proficiency in MS Office Suite and Oracle Business Systems(or similar financial systems)

Professional Area:
Employment Category: Fulltime
Staff Job Function: Wage Band: 116H

How to Apply

The direct link to this posting can be found here: https://sjobs.brassring.com/

Additional Details


Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the 'Great Colleges to Work For.' RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.

As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness

RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov







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