The Graduate Program Coordinator position is essential by providing administrative leadership in coordinating graduate-related responsibilities in the Department of Communication Sciences and Disorders. In coordination with departmental colleagues and a community of peers in the College of Letters and Sciences and the Graduate School, the person in this position will provide administrative support for CS&D graduate-level programs (MS, AuD, PhD, and capstone), totaling approximately 150 students.
The Graduate Program Coordinator works to interpret and advise on academic policies and procedures and serves as a liaison between the department and the UW Graduate School in administrative activities. This person is the main point of contact for prospective and current students and works collaboratively with faculty advisors to advance graduate education and achieve program goals.
Responsibilities: Coordinates established administrative activities of graduate degree program(s) and/or certificate(s). Performs activities which may include: recruitment, admissions, new student orientation, graduation, monitoring of progress towards the degree, course and/or enrollment management, diversity, equity and inclusion initiatives, funding, course and/or program assessment, and academic program review.
Coordinates established administrative activities of graduate degree program(s) and/or certificate(s). Performs activities which may include: recruitment, admissions, new student orientation, academic advising, monitoring of progress towards the degree, course and/or enrollment management, diversity, equity and inclusion initiatives, funding, course and/or program assessment, and academic program review.
20% Serves as the first point of contact to applicants, current students, faculty, staff, and other stakeholders of an academic program
10% Serves as a resource to graduate students. Assists with improving the student experience and the overall graduate program
5% Coordinates programming, services, and events to promote professional development and academic success
25% Provides basic advising services promoting graduate student success, retention, and degree completion. Advises on programs, graduate education, and university policies, processes, and procedures. Monitors degree progress and assists students in navigating resources and systems throughout the student lifecycle from matriculation to degree completion
5% Assists with preparation of graduate student funding including, but not limited to, fellowships, scholarships, training grants, or assistantships from department, university, and/or outside sponsors
15% Maintains compliance with graduate program(s), school/college, and university requirements and technology systems related to admissions, assessment, academic degree progress/requirements, and program review
10% Collaborates with the timetable to create the department's schedule of classes each semester
10% Assists with gathering program data for accreditation, school/college, and other departmental reports; and coordinates the preparation of graduates' professional licensure and certification paperwork
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
Required: - Proficiency with computer applications and Microsoft Office products. - Ability to work an occasional evening and/or weekend day for graduation, open house, or program sessions. Events occur in October, March and May.
Preferred: -Previous experience in a university setting. -Experience independently managing multiple projects, priorities, and duties. -Excellent time management and organization skills with an ability to meet all deadlines with high quality work. -Strong interpersonal skills. -Excellent written and oral communication skills . -Commitment to helping students. -Flexible attitude and ability to effectively navigate evolving duties.
Work will initially be onsite for training purposes, with the option for some remote work to be agreed upon with the Department Administrator.
This position requires work on an occasional evening and/or weekend day for graduation, open house, or program sessions. Events occur in October, March and May.
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Minimum $17.55 HOURLY Depending on Qualifications Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and saving accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/)
How to Apply:
Please click on the "Apply Now" button to start the application process.
For questions on the position, contact: Amanda Talbert [email protected] or 608-262-6464
To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.
Your cover letter should address your qualifications as they pertain to the qualifications listed above.
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.