This position reports to the Assistant Vice President of Enrollment Operations and Student Services through the Director of Enrollment Systems and supports the administrative functions within Enrollment Management. This employee will be expected to perform a number of vital roles based on the undergraduate and graduate admission cycle. This individual is responsible for the performance of advanced assignments and special projects in support of the Enrollment Management Group. Administrative work requiring initiative and independent judgement. Maintenance of confidential information while ensuring the efficient operation of the office of Enrollment Management.
Builds, cleans, verifies and imports all custom import, lead data, and test scores into Slate. Enters inquiry and application data, scans and indexes confidential materials through the systems, ensuring the confidentiality and accuracy of all data entry information processed for admissions.
Manages Consolidate Records within Slate to ensure and maintain data integrity. Performs daily manual Axiom data clean-up to rectify suspended applications.
Assists with the optimization and administration of the enrollment systems, including, but not limited to Technolutions Slate and Ellucian Banner.
Provides assistance with inquiry and application data entry and related tasks for undergraduate admissions, graduate admissions, and financial aid during peak seasons of the cycle.
Supports operational and processing effectiveness for the entire enrollment division (UG admissions, Graduate Enrollment Services, Financial Aid, Enrollment Marketing and Communications, Military and Veterans, and Guest Services).
Assists Director of Enrollment Systems with managing, building, approving and granting Slate security requests in both Slate and Footprints on a daily basis as well as a yearly security audit of all technologies used within EMG.
Serves as backup to the Assistant to the Senior Vice President for Enrollment Management.
Assists with Board meetings and SVP initiatives. Includes managing the schedule of SVP when
Assistant to the SVP is out of the office.
Completes other duties as assigned.
As a condition of employment, Duquesne University requires all new employees —full-time and part-time, including adjunct faculty—to get a COVID-19 vaccine and provide proof of their vaccination upon commencement of employment.
New employees requesting a religious or documented medical exemption from the vaccine must complete and submit a Duquesne University exemption request form for review and approval. To receive the appropriate exemption request form, contact [email protected] Employees with approved exemptions will be required to be tested on a regular basis.
Minimum qualifications: High school diploma or equivalent
1-3 years of relevant experience
Preferred qualification: Associates degree in business or a related field from an accredited institution
Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:
Strong communication skills, both oral and written.
Attention to detail and accuracy while multi-tasking.
Strong organization skills.
Knowledge of PC and Microsoft Office Software; familiarity with Slate and Banner preferred.
Data entry, scanning and indexing.
Ability to make decisions in accordance with established policies.
Ability to be proactive, strategic and deadline-oriented in a complex organization.
Professional demeanor with the ability to deal with people in a courteous and tactful manner
regardless of circumstances.
Ability to work overtime and some weekends during peak application receipt and processing periods.
Motivation to work harmoniously with a diverse group of highly qualified team members.
Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission. Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).
Ability to establish and maintain effective working relationships with the University Community.
Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.