Undergraduate Research and Field Safety Coordinator
University of California Santa Cruz
Location: Santa Cruz, California
Internal Number: 3647575
Undergraduate Research and Field Safety Coordinator
Location: Santa Cruz Job ID: 45657
JOB POSTING NOTIFICATIONS
For full consideration, please provide a resume and cover letter.
UC Vaccination Policy: With limited exceptions, COVID-19 vaccinationsarerequired for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training. Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 12-05-2022
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
The Department of Ecology & Evolutionary Biology, located in the Coastal Biology Building on the Coastal Science Campus, is a dynamic group comprised of instructional and research units and a variety of support programs and facilities with staff committed to providing excellent service to students, faculty, and researchers. The department consists of 23 faculty, 14 adjunct professors, 1 continuing lecturer, and many lecturers, postdocs, researchers, and other administrative and technical support staff. Departmental resources for operations and research are among the highest in the Division of Physical and Biological Sciences. The department has approximately 900 declared and proposed undergraduate students in four distinct programs and 90 graduate students working towards Ph.D. and Master's degrees. The department offers a significant number of courses (160 laboratory, seminar, and lecture courses with at least 200 secondary sections), many in support of other majors, serving as many as 11,000 enrollments each year. The department is closely aligned with the research and faculty in Molecular, Cell, and Developmental Biology, Environmental Studies, and Ocean Sciences as well as outside agencies NOAA, NMFS, MBARI, California Academy of Sciences, and others.
Under the direction of the Ecology & Evolutionary Biology (EEB) Department Manager, the Undergraduate Research and Field Safety Coordinator, independently performs a wide variety of student service-related issues and administrative functions to promote and coordinate research opportunities for EEB undergraduate students. EEB undergraduate research programs focus on impactful mentorship and offer field, lab, and inquiry-based research opportunities that include internships, work-study positions, and opportunities to present within and beyond the department. This position is responsible for but is not limited to, undergraduate research program safety planning, outreach, and student advising and mentoring. Additional duties include field and research course enrollment support, departmental research award and scholarship administration, undergraduate research workshops and event planning, and undergraduate research program evaluation and assessment. The incumbent works with moderate supervision and communicates with staff and faculty and graduate students across the department and with campus partners to ensure safety and compliance, maintain and support research programs and make recommendations to improve student experiences.
Salary Information: Salary Range: $60,000 - $70,000/year. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: Full benefits
Percentage of Time: 100%, 40 Hours per Week
Days of the Week: Mon-Fri
Shift Includes: Day
Employee Classification: This is a Career appointment
25% - Research Opportunities and Awards Coordination
General administration of all functional areas of the CAMINO program including ongoing research of funding opportunities, assessing and managing annual budget for stipends/awards, overseeing the equitable outreach, and selection process.
Coordinate and administer research opportunities for undergraduates. Examples include but are not limited to independent study, workstudy, field courses, volunteer internship and course opportunities.
Promote undergraduate and graduate student award opportunities, coordinate annual award call, and administer applicant review and award distribution for department awards.
25% - Student Advising & Mentoring
Serve as primary contact for students seeking research & internship opportunities.
Assess academic interests, career goals, and suggest appropriate opportunities.
Assist students in preparing for on and off-campus learning experiences.
Assist with student and alumni support, including post-graduate professional planning.
Promote field research programs and courses such as the CAMINO, BIOE 82, BIOE 20F & field quarter opportunities.
Advise students on course curriculum and how research fits into the undergraduate majors.
15% - Undergraduate Research Outreach & Events
Prepare announcements and promotional materials to advertise internship and field study opportunities to students and faculty. Produce copy for student handbook, UCSC General Catalog, and other written and electronic publications, including social media, website updates, and class visits.
Develop and make presentations to students, staff, and faculty at orientation and advising events. Participate in outreach and pipeline activities including but not limited to UCSC programs: STEM Diversity, ACE, UC LEADS, CAMP.
Develop and maintain contact with other campus internship coordinators to share information, develop joint initiatives where appropriate, reduce duplication of effort, and collaborate to provide good service to students and faculty.
Maintain connections with alumni of research experiences.
Communicate about programs with potential donors.
10% - Student Service & Administrative Support
Manage budgets and expenses; analyze program financial needs.
Work closely with the UCSC financial aid and business offices.
Process student and mentor payments, reimbursements, awards.
Create a database of student participants, projects, and subsequent activities.
Collect participant and provider data, develop and maintain a database of research internships.
Design and produce reports from database.
Analyze reports and modify the program to ensure that students meet research/internship requirements and agreements.
Update and maintain website for the research programs.
20% - Field Safety Administrative Coordination
Provide department administrative support to faculty for all field course safety compliance per EH&S campus protocol.
Serve as the primary liaison between EH&S and EEB faculty to understand and communicate policies and procedures to ensure that all quarterly safety plans are filed and implemented prior to undergraduate student field experiences.
Coordinate safety needs with the Biology Lab Prep team to ensure successful field course outcomes.
Facilitate TA training to prepare for overall field course safety, which includes safety guidelines for use of EEB vehicle fleet used for undergraduate student transportation to/from field sites.
5% - Special Projects
Research funding opportunities to support field internships and courses and assist faculty with grant writing and reporting on activities and outcomes for funders.
Coordinate UCSC Giving Day projects.
Perform other duties and projects at the same level of complexity, difficulty, and responsibility as assigned.
Maintain procedures manual for major functional areas of the job.
Bachelor's degree in related area plus two years of relevant experience or equivalent training related to the following skills and background.
Experience leading or planning professional development or career based workshops; mentor students as they apply to jobs and programs.
Experience in academic advising/counseling in an institution of higher education; knowledge of and experience working with ethnic minority, low-income, non-traditional, or other under-served student populations in an educational setting to support academic success.
Strong interpersonal skills and the ability to maintain a high level of professionalism in all circumstances.
Ability to understand, develop and present budgetary and financial information.
Ability to work effectively as part of a team.
Ability to make presentations to both small and large audiences.
Ability to effectively communicate complex concepts and materials in oral and written formats to students, staff, faculty and the general public.
Excellent organizational and time management skills sufficient to independently set priorities and maintain a professional manner within a complex and fast-paced environment with competing needs and requiring attention to detail.
Solid verbal communication skills.
Solid written communication skills, including the ability to produce clear reports.
Ability to complete assignments with attention to details and high degree of accuracy.
Demonstrated ability to learn and use new computer programs/applications.
Ability to think creatively to solve problems.
Ability to develop, implement, and coordinate projects.
Master's degree in related area and / or equivalent experience / training plus two years of relevant experience.
Working knowledge of or experience working on research, teaching or practice in ecology, evolutionary biology or a related field.
Experience in advising diverse students interested in ecology, evolutionary biology, plant and marine sciences, conservation biology, or related fields.
Knowledge of University policies, rules, processes and procedures relevant to key responsibilities of this position; or similar experience from another large institutional setting.
Experience organizing and implementing student, professional development, speaker, or related events.
Knowledge of field course safety needs and or personal field experience.
SPECIAL CONDITIONS OF EMPLOYMENT
Selected candidate will be required to pass a pre-employment criminal history background check.
Ability to work long periods of time at a computer with or without accommodation.
The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs, and be able to fulfill requirements of the UCSC telecommuting agreement.
Ability to work occasional evenings and weekends as directed.
Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our HowtoApply tutorial for detailed instructions on our applicant process.
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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