A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Program in Biophysics within the University of Michigan, College of Literature, Science, and the Arts is seeking an experienced, highly motivated, and organized leader to help guide and manage the day-to-day operations of the program.
General Operations: Manage the day-to-day operations of the Program in Biophysics. Provide advice and support to the Chief Administrator and Program Director relating to operations and services. Be familiar with LSA and UM policies and procedures and assure awareness and compliance among faculty, staff and students. Provide special project Management to the Chief Administrator, Program Director, and Associate Directors: manage special projects and programs, including research and data queries, develop solutions consistent with Biophysics mission and strategic plan.
Instructional Support: In partnership with Associate Director for Undergraduate Studies, coordinate teaching assignments for faculty, lecturers and GSIs for Biophysics courses. Monitor allocation for GSI assignments and request additional support where needed. Coordinate undergraduate curricular activities with partner units. Assist in implementing programmatic changes to the undergraduate curriculum. Coordinate with LSA HR and Biophysics student services to ensure appointments are properly established. Monitor lab fees, enrollment trends, course offerings. Provide programmatic oversight for the Biophysics REU program, graduate preview visit, graduate recruitment visit, and graduate admissions process.
Human Resources: Serve as direct supervisor of up to 6 Biophysics administrative staff (hire, train, develop, evaluate, and determine compensation). Provide positive leadership to maximize performance and professional development of the staff. Provide oversight for procedures related to faculty recruitment, appointment, review, retention and promotion. Work collaboratively with LSA Human Resources to develop job descriptions, review staff positions for appropriate classifications and salary ranges. Provide oversight for procedures related to affiliated faculty appointments. Analyze and evaluate the administrative staffing needs of the department and make recommendations to Chief Administrator. Resolve operating problems and address employee concerns.
Financial Responsibilities: Provide budgeting and expense projections and forecasting in partnership with LSA Finance and the Chief Administrator to establish controls to maintain budget oversight. Review business transactions for compliance with relevant policies and regulations and provide Program authorization for these transactions. Assist with management and oversight of all departmentally-managed funds, and partner with LSA Finance in the oversight of sponsored and faculty-managed funds. Assist the Chief Administrator in interpreting and providing information related to University, College, and Program policies and business procedures to all faculty, students and staff. In coordination with Program Director, facilitate unit development activities, donor stewardship, and oversight of endowed funds.
Facilities: In partnership with the Chief Administrator and Program Director, develop and implement Biophysics space management plan. Coordinate with Chemistry and LSA Facilities to maintain space and instrumentation. Conduct annual space analysis and capital equipment inventory updating. Provide oversight of the Biophysics Common Equipment resources and the Biophysics Dishwasher recharge.
Bachelor’s degree with 4+ years of experience in progressively responsible administrative management, or equivalent experience.
Excellent interpersonal, verbal communication, written communication, and collaborative skills with a commitment to creating a positive work environment.
Experience with budgets and other financial matters.
Demonstrated attention to detail and organizational skills, ability and desire to work independently, be part of a team, and show initiative.
Demonstrated ability to initiate projects and carry them through to completion, as well as the ability to prioritize tasks and delegate responsibilities.
Demonstrated ability to use sound judgment and diplomacy.
Master’s degree in business, higher education, or a scientific field.
Experience leading and managing teams.
As one of the world’s great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
U-M COVID-19 Vaccination Policy
COVID-19 vaccinations, including one booster when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine. This includes those working remotely and temporary workers. More information on this new policy is available on the U-M Health Response website or the UM-Dearborn and UM-Flint websites.
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.