The Division of Recreation & Wellbeing at the University of Wisconsin Madison has an exciting opportunity for an innovative and collaborative individual to join our growing administrative support team as the Executive Assistant for the Director and Leadership team!
The primary role of this position is to provide executive administrative support to the Director of Rec Well. The division is composed of 70+ Professional Staff employees, 6 professional interns & 700 student employees. The incumbent will perform administrative duties to meet our divisional goals. The position requires outstanding administrative, organizational, interpersonal, and computer skills, as well as the ability to work independently and proactively. The position must interface with both internal and external stakeholders, and a high level of professionalism is expected.
This position functions under limited supervision, reporting to the Divisional Leadership. Work direction and guidance will also be provided by the CBO & Senior leadership.
Provides administrative support to leadership in a college or division of the institution in support of unit goals. Utilizes discretion and operates with minimal supervision.
40% Schedules logistics for meetings, conferences, and travel and organizes schedules for a college or division leadership position
20% Compiles, screens, and evaluates correspondence and reports and recommends actions
20% Develops and facilitates communications of varying complexity between various internal and external stakeholders
10% Manages the organization, auditing, security, and confidentiality of records and files
10% Monitors budgets and reviews and approves expenditures
Oversees the completion of special projects as needed including assisting with travel and accommodation arrangements, coordination of Board meetings and materials, and maintenance of databases and lists.
Provide clerical support to senior leadership team through drafting correspondences, copying, filing and coordinating meetings and calendars.
Coordinates and monitors office operations including purchasing supplies, upkeep of office equipment, and directing internal communications.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
Proficiency in the use of personal computers and Windows-based Network Applications in word processing, data processing, spreadsheets, and e-mail is essential.
Must have the ability to manage multiple tasks, a strong commitment to customer service, attention to detail, and maintain confidentiality.
Full Time: 100%
Appointment Type, Duration:
Minimum $52,000 ANNUAL (12 months) Depending on Qualifications
University Recreation & Wellbeing:
Rec Well is part of Student Affairs at the University of Wisconsin-Madison, led by the vice chancellor for student affairs. Our staff is dedicated to serving students and to helping them succeed in and out of the classroom in areas including health and well-being, identity and inclusion, leadership and engagement, and student advocacy. Student Affairs includes departments led by the dean of students; departments that provide identity-based spaces and leadership resources; the Wisconsin Union; University Health Services; and University Recreation and Wellbeing.
About the University of Wisconsin-Madison:
Since its founding in 1848, the University of Wisconsin-Madison campus has been a catalyst for the extraordinary. As a public land-grant university and prolific research institution, our students, staff, and faculty members partake in a world-class education and solve real-world problems. With the Wisconsin Idea as our guiding principle, we're not only changing the 936 acres we call home-Badgers are also creating a better future for Wisconsin, the nation, and the world.
About the City of Madison:
With a population of 255,000, Madison, WI has small town feels and big city amenities. One of only two major U.S. cities built on an isthmus, Madison is nestled between 15,000 acres of lakes and has an extensive network of parks and 200+ miles of biking trails. Madisonians enjoy the city's rich culture, which revolves around a keen appreciation for the food, arts, and recreation. The city is consistently recognized as a great place to live:
One of the Best Small Cities in America - National Geographic, 2018 #4 Fittest City in the U.S. - ACSM American Fitness Index, 2020 #1 Cities with the Best Work-Life Balance - smartasset.com, 2020 #3 Top 100 Best Places to Live - Livability.com, 2019 #2 Most Walkable Cities - Expedia, 2018 #15 Best Public Schools in the U.S. - US News, 2018 #5 Best Places to Live for Quality of Life - US News, 2020
How to Apply:
To apply for this position, you will need to upload a resume and cover letter. You will also be asked to provide three professional references.
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.