Graduate Student Services Advisor in Quantitative and Computational Biology
The University of Southern California (USC) and its Department of Quantitative and Computational Biology at the Dana and David Dornsife College of Letters, Arts and Sciences is seeking enthusiastic candidates for the position of Graduate Student Services Advisor I to support graduate students Â (https://dornsife.usc.edu/qcb). The QCB Department has recently been established as the academic home for computational biologists at USC. QCB has a history of over 35 years of research and educational excellence. The QCB Department founded the first Ph.D. Program in Computational Biology and Bioinformatics in the nation, and provides training that has become one of the most desirable preparation for future scholars in academia and industry, with currently 60+ graduate students. The QCB Department recently started a Masters Program in Quantitative and Computational Biology, a program that we want to grow in the near future.
The Graduate Student Services Advisor is the main staff contact for students and faculty in the QCB Department, serving as the first point of contact for issues related to student recruitment, academic progress, and financial support. The position primarily responds to Program Manager, the Department Chair, and the faculty members leading the sectionâs Ph.D. and Masters programs, and their admission committees.
Plans and executes recruitment and outreach strategies for the Ph.D. and Masters programs for the QCB Department. Coordinates recruitment activities in consultation with program admissions committees. Enlists faculty support in recruitment efforts and coordinates activities with graduate student groups.
Plans and coordinates student events, including orientation, commencement, retreat, receptions, and award ceremonies that are hosted and organized by the QCB Department. Contracts with vendors for services and attends and oversees events to ensure arrangements are handled as planned.
Counsels or advises prospective students on admissions, financial aid, housing and academic requirements. Provides initial evaluation of admissions applications for the Ph.D. and Masters programs. Compiles admissions applications for review by faculty committees.
Maintains academic unit student records and coordinates student financial support, registration activities, grading, degree progress, enrollment and degree verification, and transcripts with appropriate College entities and the USC Office of Academic Records and Registrar. Advises students on matters of curriculum and course and degree requirements.
Evaluates student issuesâacademic, administrative or personalâand refers the student to appropriate student services office for additional counseling, when necessary.
Prepares or updates bulletins, handbooks, guides, fact sheets and brochures, as determined by the faculty leadership of the QCB programs. May coordinate production of materials by outside vendors.
Participates in committees at the department, school, college or university level with a focus on graduate student education. Provides administrative support for local committees and works on committee-assigned projects as determined by the QCB Department.
Maintains currency on policies, procedures and regulations pertaining to admissions, financial aid, registration, transfer credit evaluation, course and degree requirements, graduation requirements, petitions and other student services.
Maintains and compiles statistical data for program outcomes and student placements. Prepares reports for internal and external use and assists program reviews.
Performs other related duties as assigned or requested by the QCB Department.
Minimum education: Bachelorâs degree. Combined experience/education as substitute for minimum education
Preferred education: Masterâs degree
Minimum experience: 1 year
Preferred experience: 2 years
Preferred field of expertise: Knowledge of USC student and academic programs, policies and procedures and knowledge of the student information systems
Ability to maintain tact and attention to detail in a fast-pace environment
Team-work is essential
Ability to maintain student and their records confidentiality
Ability to prioritize tasks and projects according to provided guidelines
Skills utilized in this position include analytical, evaluation, counseling, networking, planning, problem identification and resolution, project management, scheduling, and similar skills
Salary Range:Â $28.44 - $36 per hour DOE
Required Documents and Additional Information:
Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.
Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.
The University of Southern California is an Equal Opportunity Employer that Values Diversity.
Minimum Education: Bachelor's degreeMinimum Experience: 1 yearMinimum Field of Expertise: Student program or services experience
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations.
As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.