We are seeking a Financial Aid Coordinator who will provide support to the Office of Student Financial Services in all facets of aid administration and plays a significant role in communication with students, faculty, and staff. The successful candidate will have a strong foundation in financial aid, a commitment to providing the highest levels of customer service and knowledge of the post-secondary admissions application, financial aid, billing, and registration processes.
*This position offers a flexible hybrid work schedule with remote and in-person workdays. May also be required to attend periodic in person meetings, professional development training, and conferences and support in person school events. When working remote, candidates must have the ability to participate in virtual meetings and receive and make phone calls as needed.
Specific Duties & Responsibilities
The Financial Aid Coordinator provides students with quality counseling and resources regarding options to finance their education. This includes information on the types of federal, institutional, state, and private aid programs, eligibility and application requirements, aid disbursements and loan repayment terms.
Communications may be one-on-one in person, Zoom, Student Case Management system, Microsoft Teams, email or telephone.
Provide support to other constituents within the school regarding student aid related matters and/or school policies
Assist in the day-to-day administration of the Federal Work-Study Program (FWS); log/track and prepare job postings: process job assignments; monitor student earnings and overall program activity; communicate with students and employers regarding their FWS awards and jobs.
Process application documents. Verify eligibility, authorize awards, monitor and track payment of private education loans and institutional, state and private scholarships funds utilizing various electronic processing systems. These include PowerFAIDS Financial Aid system, Electronic Loan Management (ELM), Maryland College Aid Processing System (MdCap), Americorps, Gates Millennium, College Board CSS Profile and other outside financial aid related processing systems.
Support the JHU Student Enrollment and Account Management (SEAM) Team with case responses and walk-ins for divisional specific inquiries and/or unique student circumstances.
Update OnBase Document Imaging system to create an electronic record of various student financial aid related documents.
Generate standard batch PowerFaids communications as scheduled.
Support the Admissions Office in recruiting and new student orientation events; create and maintain an inventory of financial aid handouts, flyers, etc. for distribution.
Other duties as assigned include but are not limited to
Monitoring student enrollment each term.
Reviewing/analyzing reports to ensure compliance and/or consistency of student data.
Participating in training sessions sponsored by JHU, national and regional financial aid associations, The College Board, and other opportunities to stay abreast of Federal Title IV, state and institutional policies, and procedures.
Special Knowledge, Skills & Abilities
Knowledge of Federal Student Aid programs and regulatory requirements.
Strong commitment to student services.
Capacity to follow wide-ranging polices and standards required for aid administration.
Ability to communicate technical details and instructions clearly and concisely, both verbally and in writing among diverse customer groups.
Well organized, detail oriented with an ability to prioritize multiple projects in a fast-paced environment.
Experience with student information systems.
Prior experience with PowerFaids Financial Aid System, OnBase, Salesforce or other related information management databases desirable; Proficient in Microsoft Office applications.
High School Diploma/GED.
Four years progressively responsible administrative experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Bachelor's Degree, preferred.
Two to three years' experience in financial aid administration or other closely related academic services area, a plus.
Classified Title: Financial Aid Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $20.40-$28.00 HRLY (Commensurate with experience) Employee group: Full Time Schedule: Monday-Friday, 8:30 am - 5:00 pm Exempt Status: Non-Exempt Location: Hybrid/School of Public Health Department name: Student Financial Services Personnel area: School of Public Health
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.