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This is a joint appointment with CBE (within the College of Chemistry). The College of Chemistry is comprised of:
The Department of Chemistry & The Department of Chemical and Biomolecular Engineering
Both disciplines provide the opportunity and means for meeting major scientific and technological challenges, such as addressing climate change, increasing the world's food supply, synthesizing new materials, and discovering and delivering important drugs. The college prides itself on a balanced approach to science, with research areas ranging from experimental to theoretical. Faculty in both departments are engaged in teaching and research in a wide range of applications and sub-disciplines.
This position will offer the opportunity to be introduced to the career path of Graduate Student Advising. This position is unique in that it will have two departmental perspectives within the College, and the interworking of student support, administration, orientation, and admissions. This role will have an impact on a graduate student's PhD career and will allow you to interact with a diverse community and many departments on campus. The role will also provide the opportunity to explore different student services systems and be a part of a Graduate Student Advising community on campus.
Application Review Date
The First Review Date for this job is: 11/02/2022.
Degrees/Program Administration Services:
Incumbent will provide all aspects of the graduate program administration under limited supervision, working on more complex matters with the supervisor.
This covers incoming graduate students through to the award of the terminal degree, and includes everything from course registration and enrollment, policies and procedures, degree requirements, administrative issues, personal issues affecting studies and research, departmental and campus programs and graduation.
Maintain student records, and database working with the Office of the Registrar, Graduate Division, etc.
Assist with updating graduate student handbooks and providing updates to the website.
Functions as a secondary source under the guidance of the unit supervisor to provide advice and assistance to students on chemistry academic and degree progress and major/program requirements; assists students in resolving scheduling conflicts and similar issues.
Reviews students' progress for compliance, making sure they're on track.
Advising students and faculty on requirements for degree/program completion; identifies students with progression problems and under guidance from the unit supervisor, recommends interventions.
Assists with providing information to students and faculty regarding campus policies and procedures on student conduct.
Work with students, faculty, manager, supervisor vice-chairs, Chair and/or Campus agencies.
Interpret policy and procedures.
Recruitment & Admissions:
Incumbent provides assistance in the annual recruitment and admissions processes of approximately 180 potential graduate students.
Advises prospective applicants on necessary academic preparation; assist in student recruitment visits to Berkeley, which includes coordinating with local hotels, and preparing the necessary documents for visitor reimbursement.
Create student visitor itineraries, and coordinates with unit supervisor, and Chemistry student groups to implement complex and non-complex student events.
During the Chemistry PhD Orientation process, incumbent provides assistance in coordinating appropriate appointments for incoming students with the Department's Instructional Unit, the office of Environmental Health and Safety, the Chair's office, the College and Department Chemistry, and Chemistry Graduate Student representatives.
In coordination with the unit supervisor, participates in the processing of the SIS Departmental Student Award System and payments through grants, fellowships and scholarships and other awards as needed.
Oversees the departmental process of GSI appointments, determining who has to teach each semester, coordinating with the Faculty Support Admin, Instructional Unit and students in preparing assignments and follow up.
Chemistry's graduate program.
Maintains graduate unit databases and preserves accurate records; may provide local unit web content administration and responsible for regular updates.
Functions as a secondary source under the guidance of the unit supervisor to ensures that students establish necessary California residency on time.
Makes sure that students are in compliance to take their qualifying exams, and that exams are scheduled and QE reports are registered with Graduate Division.
Ensures that students are advanced to candidacy; Working with the Office of the Registrar, makes sure that instructors have submitted their course grades that they are posted to student transcripts, confirming that all students meet the minimum GPA requirement each semester.
Knowledge of advising and counseling techniques.
Knowledge of and/or ability to learn University-specific computer application programs and pertinent databases.
Ability to multi-task; verbal and written communication skills.
Multicultural competencies; ability to work with diverse populations.
Ability in problem identification and reasoning.
Skills in service orientation, organization, active listening, and critical thinking.
Bachelor's degree in related area and/or equivalent experience/training.
Understanding of University rules and regulations.
Basic knowledge of student immigration and visa processes pertaining to international students and scholars.
Salary & Benefits
This is a 100% full-time (40 hrs a week) non-exempt career position, which is paid bi-weekly and eligible for full UC Benefits. Hourly pay for this role is commensurate with experience within the range of $58,000.00 - $68,000.00.
Please submit your cover letter and resume as a single attachment in the Resume section of your application.
This is not a visa opportunity.
This position is eligible for 50% remote work.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.