The University of Connecticut, College of Agriculture, Health and Natural Resources (CAHNR) Office of Academic Programs (OAP) is seeking applicants for a full-time Administrative Program Support 2. Under the direction of the Associate Dean for Academic Programs/Director of the Ratcliffe Hicks School of Agriculture(RHSA), the Administrative Program Support 2 position plays a key role in coordinating Office of Academic Programs activities, managing certain portfolios, and supporting our students, faculty, and staff.
CAHNR includes 9 departments granting bachelor degrees and the Ratcliffe Hicks School of Agriculture (RHSA) granting an associate of applied science degree. The Academic Programs Office is integral to all undergraduate educational programs in CAHNR with the goal of enhancing Life Transforming Education for all students. CAHNR works to ensure a sustainable global future through teaching, research, and public engagement utilizing agricultural, health, and environmental sciences.
DUTIES AND RESPONSIBILITIES
Include but are not limited to:
Provide direct administrative support for the Associate Dean for Academic Programs and programmatic staff, handling confidential and sensitive information, serving as a key resource for students, faculty, staff, families, stakeholders, and donors maintaining professionalism and providing programmatic expertise delivered in an approachable manner respectful of diverse backgrounds.
Assist the Associate Dean and College in the planning, coordination, and execution of the annual CAHNR commencement ceremony and reception. This includes corresponding with invitees (~600 students and families, platform party, University representatives, UConn commencement coordinator, Communications Office, invited speakers, banner carriers, etc); coordinating CAHNR commencement committee; planning and implementation of CAHNR commencement reception, etc.
Manage the College’s scholarship selection process in consultation with the Associate Dean by providing guidance and instruction to departmental selection committee members on the selection process, coordinating the Annual Scholarship Selection meeting for the college-wide Scholarship selection committee; and compiling data and creating reports needed for committee members to review.
Coordinate annual scholarship giving, and determine that all donor requirements have been met. Follow up with Departments and Associate Deans to address additional scholarship distribution or reallocation needs.
Independently manage and coordinate all aspects of the CAHNR Scholarships Portfolio, which includes serving as the point person for questions from students, departments, and donors; facilitating communications among all stakeholders; and overseeing accounting related matters relating to funds held by the UConn Foundation and the University with the support of the CAHNR Business Office, and directly communicate with Donors that choose to donate directly to University accounts (instead of Foundation) per donor request.
Collaborate with Event Services to coordinate, troubleshoot and execute CAHNR Scholar’s Night for 500+ individuals consisting of donors/family/student recipients/faculty/staff. Meet weekly with Event Services and CAHNR development officer for several months prior to the event.
Manage and execute HR and payroll functions for special payroll and student employees.
Independently compile and analyze enrollment, scholarship, faculty teaching, and advising data from a variety of University central offices and sources to prepare customized reports for use by the Associate Dean and the entire College.
Manage purchasing activities for the OAP in collaboration with office staff.
Coordinate and oversee Academic Programs budget (CAHNR and RHSA).
Maintain and monitor fiscal ledgers, keeping the Associate Dean apprised of account balances. May recommend funds for expenditures such as funds available from RHSA endowment, accounts available for supporting students or faculty/staff for travel costs, emergency use, etc. and prepare financial report to Webster Bank and Trust on RHSA Fiscal year Expenditure
Bachelor’s degree or an equivalent combination of training and experience.
Two (2) years of related experience.
Proficiency in Microsoft Office Suite including Excel, Outlook, PowerPoint, and Word.
Experience with principles and practices of budget development and monitoring.
Excellent interpersonal skills, including demonstrated ability to work collaboratively with individuals of diverse cultural, social, and educational backgrounds.
Demonstrated experience providing organizational support in a team environment.
Clear, positive, and professional written, verbal, and non-verbal communication skills.
Minimum of four to five years of administrative support experience.
Ability to interpret complex records, assemble and organize data from a variety of sources and prepare related reports.
Experience working with UConn administrative processes including KFS (Kuali Financial Systems), Huskybuy, Concur, and/or similar administrative systems.
Demonstrated ability to work effectively with social media and websites.
Knowledge of CAHNR or related programs.
Experience with university-level student services such as Student Administration, Financial Aid, Admissions, or similar academic programs, and procedures.
Experience successfully managing a complex academic (or similar) portfolio, utilizing skills that would be transferable to primary management of the CAHNR scholarship program as described above.
This is a full-time, permanent, UCPEA staff position with an excellent benefits package. Salary will be commensurate with the successful candidate’s background and experience. Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).
TERMS AND CONDITIONS OF EMPLOYMENT
Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.
Please apply online at https://hr.uconn.edu/jobs, Staff Positions, Search #496919 to upload a resume, cover letter, and contact information for three (3) professional references (including title, organization/company, phone, and e-mail). Review of applications will begin immediately and continue until the position is filled.
The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.
The University of Connecticut is a national leader among public research universities, with more than 30,000 students seeking answers to critical questions in classrooms, labs, and the community. A culture of innovation drives this pursuit of knowledge throughout the University’s network of campuses. Connecticut’s commitment to higher education helps UConn attract students who thrive in the most competitive environments, as well as globally renowned faculty members. Our school pride is fueled by a history of success that has made us a standout in Division I athletics. UConn fosters a diverse and vibrant culture that meets the needs and seizes the opportunities of a dynamic global society.