Are you excited by the idea of joining a world-class organization at the intersection of higher education and business? Are you drawn to the community and energy of being on a college campus? Can you see yourself supporting distinguished business academics?
If so, consider joining our team as a Faculty Support Specialist at Harvard Business School. As the professors' administrative assistants, Faculty Support Specialists provide valuable tactical and administrative support to our faculty in support of Harvard Business School's mission to educate leaders who make a difference in the world. Kindly submit a brief cover letter and resume so we can learn a little bit more about you and your interest in the role. We look forward to learning more about you and your interest in joining our team!
What you'll do:
Manage course delivery through administrative support tasks that include: updating the learning management system, track student work, liaise with prominent guests, coordinate audiovisual support, and organize in-class activities
Communicate professionally with internal and external stakeholders on behalf of the faculty
Manage complex calendars, travel arrangements, expense reimbursements, and other administrative tasks
Proofread cases and papers, retrieve research resources, and submit materials for publishing and distribution on campus and globally
Coordinate events: communicate with guests, reserve rooms, order catering, and manage all relevant logistics
Prepare meeting documentation, manage filing systems, and maintain office inventory
Collaborate with fellow Faculty Support Specialists on projects and departmental activities
Move projects forward and continually look for ways to leverage faculty time
Other duties/responsibilities as assigned
Why you'll love this job:
Make an impact helping others achieve their goals by utilizing your administrative skills
Build relationships with a diverse group of faculty and colleagues in a collaborative culture
Practice on-the-job learning in a supportive environment with continuous professional training
Grow your career here – be exposed to the inner workings of a world-renowned business school
This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA-based campus 3 days per week. Specific days and schedules will be determined between you and your manager.
While we continue to monitor the evolving COVID-19 guidelines and restrictions, we appreciate your understanding and flexibility with our interview process. Please note that we will be conducting interviews virtually (phone and or Zoom) for selected candidates until further notice.
The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard's Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University's
High School Diploma or GED required. BA/BS preferred, but not required.
3+ years of administrative support or related customer service experience working in an administrative, clerical, executive support, coordination, or related professional capacity
Hands-on experience using Microsoft Office (Word, Excel, PowerPoint, etc.), or similar suites of programs such as those from Google and Apple. NOTE: As part of the interview process, you may be asked to complete a skills assessment that involves tasks related to the role utilizing word processing, spreadsheets, and slide shows.
Who you are:
You set a high bar for yourself with attention to detail and strong customer service
You know how to be helpful even when you don't have the answer
Adaptability is second nature; with constant change, you are flexible and receptive to feedback
You are comfortable juggling competing priorities, reporting to multiple supervisors, and accommodating a broad range of work-styles
You work well independently and also contribute as a valuable team member
People describe you as reliable – you always follow through and strive to surpass expectations
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.