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The Paul G. Allen School of Computer Science & Engineering at the University of Washington educates tomorrow’s innovators, conducts cutting-edge research in core and emerging areas of the field, and leads a broad range of multi-disciplinary initiatives that demonstrate the transformative power of computing. Consistently ranked among the top computer science programs in the nation, the Allen School is widely recognized for the excellence and impact of our research and teaching across the region and around the globe. As a leader in efforts to broaden participation in computing, we are committed to advancing diversity, equity and inclusion in our program and in our field. Members of the Allen School actively work to cultivate a welcoming community in which students, faculty and staff with diverse backgrounds, identities and experiences can thrive. The Allen School occupies two spectacular buildings — the Paul G. Allen Center and the adjacent Bill & Melinda Gates Center — located at the heart of the UW campus in Seattle.
The Allen School is seeking outstanding candidates for the position of Startup Academic Adviser.
The Startup Academic Adviser (UW title: Counseling Services Coordinator) will join the growing Diversity & Access team within undergraduate student services at the Allen School. Under the supervision of the Assistant Director for Diversity & Access, the primary responsibility of the Startup Academic Adviser will be to provide advising and programmatic support for undergraduate students participating in the Startup Program. The Allen School Startup is a one-year cohort-based program that provides dynamic support to incoming Allen School freshman direct-to-major admits who have limited programming experiences and/or are from low-income, first-generation and underserved communities. Students enter the Startup Program as freshman and remain active program participants throughout their first-year in the Allen School. The Startup Academic Adviser will provide proactive individual academic advising and success coaching, as well as to promote the well-being and academic excellence for the Startup student cohort. This position will be instrumental in helping to support, retain and graduate generations of Allen School students. This position is intended to help the Allen School sustainably grow the program while offering holistic support to Allen School Startup students. In 2022, the Startup program moved to a conditional admit model where students are admitted provisionally to the Allen School based on their participation in the Startup program. The Startup program continues to grow in size, increasing from 28 to 45 students in 2021, and is expected to expand to 60 students in 2023.
Student Advising (60%)
Provide intrusive advising for Startup students. Utilize comprehensive and holistic approach to engaging in intrusive, proactive developmental academic, professional and personal counseling/advising/coaching. Be consistent in quickly identifying success barriers and immediately address issues.
Manage a student caseload of approximately 30 - 40 students. This includes three required 1:1 appointments with all Startup students during their first year in the Allen School.
Make referrals for students who need assistance with overcoming learning obstacles, specialized tutoring, or other extended or intensive assistance--in general effectively familiarizes students with college resources and how to utilize
Regularly facilitate resolution of personal issues affecting academic progress or behavior of students.
Maintain an open-door policy and ongoing communication with students; strongly encourage students to seek out assistance when needed.
Facilitate students' academic progress by evaluating their Startup curriculum needs and developing appropriate Startup-related educational plans.
Schedule and register students for all Startup-related courses and workshops.
Keep informed of student progress and counsel students who do not meet university and/or Allen School satisfactory progress.
Work collaboratively with the Allen School Advising team in assisting students transitioning from Startup to Undergraduate Advising team after completion of Startup program.
Collect and maintain data on program activities; gather, compile, and organize student grades and progress; prepare and maintain accurate records which may be used for written and statistical reports.
Document interactions with students and keep updated records.
Assist with special requests. Write letters of support as necessary.
Pre-Autumn Course & Startup Programming (30%)
Assist with the Pre-Autumn Startup course during Early Fall Start (late August - mid September) with a focus on developing and implementing college readiness curriculum.
Collaborate with the Allen School Faculty lead for the Startup Program to create a cohesive curriculum for the Pre-Autumn Startup course as well as programming events throughout the academic year.
Work closely with UW Housing & Food Services in coordinating summer on-campus housing for students during the Pre-Autumn Startup course.
Cultivate a sense of community, with detailed attention to building and promoting a sense of belonging and inclusivity and creating a welcoming learning environment for all students. This includes being adept at facilitating difficult conversations when required as part of community-building and creating an inclusive environment.
Build and maintain relationships with staff from Foster School of Business - Business Bridge program, College of Engineering - Dean Scholars Program and State Academic Redshirt Program (STARS).
Assist with the organization of Startup cohort meet-up events each quarter aimed at community development including the Startup Program End-of-Year celebration each Spring quarter.
Develop and execute new Startup programmatic elements focused on study skills development, metacognition, and professional development that are steeped in both learning and student development theory.
Community Partnerships (5%)
OMA&D Advising. Establish and maintain partnership with OMA&D Academic Counseling Services to provide intentional support for Allen School Startup students participating in an affiliated OMA&D program.
Brotherhood Initiative. Establish and maintain partnership with the Brotherhood Initiative.
STARS. Maintain partnerships with STARS staff in staying updated on best practices for the STEM first-year experience.
Disability Resources for Students. Establish and maintain partnership with the Disability Resources for Students (DRS).
Professional development: attend Tapia and NCORE annually.
Other duties and/or special projects assigned by Assistant Director of Diversity & Access.
Bachelor’s Degree in Education, Counseling, STEM, or related field.
At least 2 years of related experience in counseling pre-college students and undergraduates.
Demonstrated experience with developing, planning, and implementing events for undergraduate students and their families.
Must have cultural competency and experience working with low-income, first-generation, and Black, Indigenous, and People of Color (BIPOC) students. This includes knowledge of the social, emotional and structural issues affecting students historically underrepresented in higher education.
Excellent organizational skills and a demonstrated ability to multi-task, prioritize work, and manage heavy workloads with frequent interruptions.
Demonstrated experience organizing and collaborating with multiple stakeholders.
Strong oral and written communication skills, with the ability to effectively communicate with diverse groups in a team environment.
Proficient with computers, including experience working with databases, Microsoft Office, e-mail and Internet systems.
Ability to pick-up and learn administrative tools and systems used by our department including Microsoft Office, Google’s suite, Slack, etc.
Strong public speaking skills and the ability to present the University in a positive way to diverse populations.
A highly motivated self-starter with an ability to set and meet goals, to make decisions independently, and to multi-task and prioritize in fast-paced environments.
Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience leading initiatives, promoting diversity in higher education and counseling STEM students at a large public university.
Familiarity with UW student related policies and procedures.
Experience with UW student database systems.
Ability to work a flexible schedule, which may include additional hours to support occasional evening program events and activities.
Ability to lift loads up to 25 pounds.
This position is eligible for a hybrid schedule (up to two days per week from home/remote except during the pre-Autumn Startup course which requires full-time in person).
This position is funded for 12 months, with extension possible.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.