Associate Director of New Student and Transition Programs
Stony Brook University
Location: Stony Brook, New York
Internal Number: 2203234
Associate Director of New Student and Transition Programs
Who We Are We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development. We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice. We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage. We value our internal and external partnerships as vital drivers of the ambitious goals we pursue. We celebrate and take pride in the following:
Named one of the "Most Promising Places to Work in Student Affairs" by Diverse Magazine.
Serving a highly diverse student body (click here for more information).
Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility.
Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life.
Required Qualifications (as evidenced by an attached resume): Bachelor's degree (foreign equivalent or higher). Three (3) years of full-time professional experience in a college or university setting in a student services area such as orientation, student activities, academic advising, or admissions/enrollment management. Experience coordinating, developing, and implementing large-scale programs and/or events. Supervisory experience (student staff supervisory experience may be considered).
Preferred Qualifications: Master's degree (foreign equivalent or higher) in higher education, student affairs, social work, counseling or related field. Additional years (4+) of full-time professional experience in a college or university setting in a student services area such as orientation, student activities, academic advising, or admissions/enrollment management. Experience with student leadership development. Experience with technology such as PeopleSoft, Blackboard, online survey software, and/or website development/maintenance software. Experience updating social media and/or other outreach efforts.
Brief Description of Duties: The Associate Director of New Student & Transition Programs plays a key role in welcoming, transitioning, and building a sense of belonging and community for new students and their families, with a primary focus on the 3,500 new first year students and 2,200 new transfer students who join the University each fall and spring. The Associate Director is a high energy, student-centered individual who is innovative, collaborative, proactive, and solution oriented. The Associate Director will have primary responsibility for the planning and implementation of First Year (first time and transfer) undergraduate orientation programs, supervise year-round student leaders, as well as collaborate and coordinate transition programs. In addition, they will support all functions of the office including graduate orientation, international orientation, Welcome Week, evaluating program effectiveness, publications, website, office operations and integrating the Office of New Student and Transition Programs into the University community. Incumbent must possess strong written, verbal, and interpersonal communication skills. Essential for this role is the adeptness to work autonomously as well as part of a team with a collaborative approach to problem solving, and strong presentation skills.
Onboarding New Students: Plan, prepare and execute New Seawolf Orientation (NSO) in the summer and winter. With the support of staff members, graduate coordinators, and university offices, plan content of NSO, including contact/coordination with other University offices who are participating in the program. During orientation, facilitate NSO workshops and coordinate set up of orientation materials and spaces. Maintain an inventory of materials needed for orientation, including apparel and other giveaways. Coordinate with Advising units for advising and registration functions of orientation. Produce student schedules and daily job assignments to student staff. Coordinate reservations and setups with appropriate facility offices. Collaborate with the Assistant Director for the implementation of graduate and international student orientation workshops.
Plan, prepare, and execute Opening Weekend orientation programs. Serve as a key member of the Orientation and Opening Committee and serve as a member of the planning committees for various workshops and events. Collaborate with the Assistant Director of International and Graduate Student Orientation to plan and implement New Seawolf Welcome Week in the summer and New Seawolf Winter Welcome in the winter; and design and implement an electronic student attendance system for the weekend. Serve as a key orientation team member in the overall implementation of opening workshops and events including event coordination and management, staff and volunteer supervision, and troubleshooting. Collaborate with the Assistant Director to design, distribute, and report evaluations on program effectiveness. Work with other orientation staff members to design and implement the make-up orientation course for students unable to attend New Seawolf Orientation.
Collaborate with the Assistant Director of Student Life Marketing and Communications to develop a marketing and communications plan for the Department of New Student & Transition Programs. Maintain and update area websites and promotional materials, including social media and outreach efforts.
Supervision: Supervise Coordinator of New Student Programs, conduct regular meetings to help guide, support, and advise on their professional and functional responsibilities. Supervise one summer NODA graduate intern. Provide professional and relevant assignments to support NODA intern learning and experience.
Recruit, select, hire, train, supervise, and assess 20 Peer Assistant Leaders (PALs) for summer and winter orientation. Provide high quality training to best motivate and prepare them to welcome new students and provide programmatic support and outreach throughout their first year at Stony Brook. Evaluate the PAL training program and implement strategies to improve effectiveness. Schedule and facilitate PAL recruitment and interviews. Utilize positive supervision strategies including performance appraisals, team building, feedback, motivation, and appreciation. Coordinate ongoing PAL evaluation and performance appraisal process involving all professional staff members. Supervise the PAL program year-round. Facilitate PAL involvement in year-round campus-wide activities. Examples include participation in Admissions Open Houses, Family Weekend, and large-scale campus events. As appropriate, nominate PALs for campus awards and community recognition. Other activities may include planning outings, promoting the PAL program to incoming students, and keeping current PALs connected through technology, traditions, and activities.
Strategic Leadership and Transition Programs: Assist the Director of New Student and Transition Programs in departmental strategic planning, program evaluation, assessment, and reporting. Assist in budget and policy formulation.
Research and evaluate best practices in transition programs in conjunction with departmental development efforts that directly support student initiatives. Develop, implement, and evaluate a broad range of quality programs and traditions to educate and prepare students in their transitions into their first semester and subsequent years. Collaborate and coordinate with campus partners and student staff produce specific and aimed programming, and support for the overall goal of improving student success through transition periods. Establish collaborative campus committees for successful program development and execution. Implement communication methods and outreach, the creation of programming calendars, and materials that help guide students in preparing for transition periods.
Procurement & Budget Management: Research and purchase and procure goods and services to support new student onboarding and transition programs. Manage a portion of the New Student Programs budget dedicated to first year orientation and PAL recruitment, selection, training, development and supervision, and submit monthly reports to the Director. Ensure ongoing financial analysis and accountability.
Orientation & University Program Support: Support partner office initiatives for family, as well as year round programs such as Family Weekend and family member communication and outreach. Coordinate PAL support for these initiatives as needed.
As required and/or budget allows, participate in other university events, committees and professional development opportunities as a representative of the Department of New Student and Transition Programs, the Office of Student Life and Stony Brook University.
Other duties or projects as assigned as appropriate to rank and departmental mission.
Special Notes: This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
Evening and weekend work will be required at times.
THE FOLLOWING PARAGRAPH ONLY APPLIES TO POSITIONS THAT MAY COME IN CONTACT WITH PATIENTS OR PATIENT CARE EMPLOYEES. In response to the New York State Department of Health (DOH) regulation requiring Hospital and Nursing Home personnel to be fully vaccinated against COVID-19, candidates selected for patient care positions or positions that may come in contact with patients or patient care employees, if not already vaccinated, must be fully vaccinated or obtain the first dose of the vaccine within three (3) calendar days of acceptance of conditional job offer and must obtain any subsequent doses in accordance with the DOH vaccine protocol. Candidates who are partially vaccinated, but not yet fully vaccinated, must complete their vaccination series within three (3) calendar days of job offer or in accordance with vaccine manufacture protocol, whichever comes later. The regulation also allows for limited exemptions with reasonable accommodations, consistent with applicable law.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
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Official Job Title:Student Activities Assistant Director
:Administrative & Professional (non-Clinical)
Department/Hiring Area:Dean of Students
:Day ShiftShift Hours:8:30 a.m. - 5:00 p.m.
Posting Start Date
:Sep 21, 2022
Posting End Date
:Oct 6, 2022, 3:59:00 AM
Salary:Commensurate with experience within the range of $65,000-$70,000 plus $3,026 location pay
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.