Reporting to the Executive Director of Summer Session and Continuing Studies, the Associate Director of Pre-College plays an integral role in the program development of all pre-college programs and co-curricular activities. The incumbent will ensure clear, concise, and timely administration and communication to faculty and staff. Programs include but are not limited to pre-college summer institutes and year round programs that may be developed to fulfill the mission of the Office of Pre-College Programs. The Associate Director will directly supervise the Pre-College Program Coordinator and Sr. Programs Assistant.
Duties & Responsibilities:
Work closely with other members of the Pre-College team and key departments at the College to ensure the smooth operation of a logistically complex and strategically important set of priorities, including but not limited to classroom planning, student scheduling, coordination of accessibility resources, etc.
Maintain up-to-date expertise in student development theory and practice, and in those areas of assigned specialty; maintain professional involvement through appropriate professional associations and outlets.
Employ aforementioned expertise to design a robust Pre-College student residential experience
Hire, train and lead residential program staff to manage the student experience during the summer season
Stay abreast of of the Pre-College market and current trends to inform and improve upon the Pre-College experience at Barnard
Supervise the coordination and management of a pipeline of applicants and participate in the outreach and enrollment process for summer students by promoting summer program offerings through fairs, high school visits and digital platforms
Review prospective student applications for program admission
Create and finalize all student activities and schedules prior to student arrival
Liaise with Barnard faculty members and Pre-College instructors that teach and design programming for Pre-College
Plan and host faculty orientation day and pre-program meetings
Work with Sr. Program Assistant and HR/Office of Academic Affairs to make sure all faculty appointments and hiring paperwork has been finalized
Book and confirm approved course-specific events such as museum and gallery visits in a timely manner. Oversee ordering of boxed lunches in collaboration with the Sr. Program Assistant if applicable
Update and manage Student, Faculty and Staff Handbooks including all forms which is the central guide for all policies, practices and procedures
Coordinate all summer co-curricular college & career planning series workshops including but not limited to overseeing the booking of workshop speakers, room scheduling and contracts and payment process with Sr. Program Assistant and lead workshops when needed
Serve on on-call rotation with other PCP staff members during the summer session
Maintain meticulous records tabulating all academic program expenses
Work with stakeholders to evaluate program success and refine for the future
Vet any parent and student concerns
Perform additional tasks, such as reports and research, as requested by the Director of Pre-College Programs.
Skills, Qualifications & Requirements:
Knowledge, Skills & Abilities:
* Knowledge of data systems and ability to learn more complex data operations
* Ability to interpret research data and to develop a plan of action accordingly
* Knowledge of complex filing systems
* Ability to organize and prioritize work under tight time constraints
* Strong organizational skills
* Ability to supervise the work of others while maintaining an overall sense of the flow of the operations
* Ability and willingness to travel domestically 2-4 times per year
* Ability to work evenings and weekends during certain times of the year
Bachelor's Degree or an equivalent combination of education and experience
5 years' experience in a professional work environment
Effective and persuasive communication and interpersonal skills.
Since its founding in 1889, Barnard has been a distinguished leader in higher education, offering a rigorous liberal arts foundation to young women whose curiosity, drive, and exuberance set them apart. Ours is a diverse intellectual community in a unique learning environment that provides the best of all worlds: small, intimate classes in a collaborative liberal arts setting dedicated to the advancement of women with the vast resources of Columbia University just steps away in the heart of vibrant and electric New York City.